Macon Reporter

Barclay Public Library District Board of Trustees met Wednesday, Jan 11.

The library board meets the third Monday of the month at 7 p.m. If the 3rd Monday falls on a library holiday, the meetings are scheduled for the Tuesday following the third Monday (January and February meetings.) No meeting is held in December. All meetings are open to the public.

Here are the minutes as provided by Barclay Public Library:

Barclay Public Library Board of Trustees

January 11, 2016

Barclay Public Library Meeting Room

Vice-President Rita Ham called the meeting to order at 7:05 p.m. Laura, Jenny, Jean, Maria, Kay and Lacey were present. Valerie was absent.

There were no remarks from the public.

BILLS:

Motion by Jean, second by Laura to approve payment of the November bills. All aye

Motion by Jean, second by Maria to approve payment of the December bills. All aye

TREASURER'S REPORT: November report filed for audit

SECRETARY'S MINUTES: November minutes filed for audit

LIBRARIAN'S REPORT

The new keypad for the alarm was installed, and is working after some complications.

The Friends Cookie Walk raised $1100.

There are many programs for children and adults taking place this winter.

The Building Fund of IL Fund has been closed and the balance of $21,241.26 transferred to the Special Reserve Fund at Buena Vista National Bank. The Special Reserve Fund's current balance is $45,831.65.

The Adult Reading Club will run from Feb. 1--March 31.

BUSINESS

Adult Programming and Marketing Assistant

1. Motion by Jenny, second by Jean to approve the job description. All aye

2. Motion by Jenny, second by Jean to place the position on Level 3 of wage chart. All aye

3. Motion by Rita, second by Kay to appoint Georgina Funk to the above position with a 4% increase in hourly rate beginning with the #4 pay period (February 1, 2016). Roll call vote: 6-0 in favor.

Strategic Planning Proposal: The board reviewed two proposals. Lacey will look for one more consultant for comparison and contact references before a decision is made.

Finance

1. The board reviewed the financial statement from Estes, Bridgewater and Ogden.

2. The board discussed suggested uses of $145,000 from the General Fund, formerly the Working Cash, which was abolished in April 2012.

Motion by Maria, second by Rita to retain $24,000 in the General Fund ($3,000 for Strategic Planning and $21,000 for payroll increases over the next five years. Roll call vote: 6-0 in favor

Motion by Jenny, second by Laura to transfer $55,000 from the General Fund to Special Reserve. Roll call vote: 6-0 in favor

Motion by Maria, second by Laura to transfer $66,000 from the General Fund to Pyrle's Legacy. Roll call vote: 6-0 in favor

Motion by Rita, second by Kay to reinvest the Pyrle's Legacy CD with the additional funds from memorials and the General Fund for a period of two years. Roll call vote: 6-0 in favor

2016 Meeting Dates

1. Motion by Jean, second by Maria to amend the February meeting date to February 16. All aye

2. Motion by Kay, second by Jean to approve the 2016 meeting schedule as attached. All aye 

Persons of the Month: The WLHS students who sang for the Santa and Carols program.

The meeting was adjourned at 8:50 p.m.