Macon Reporter

Village of Forsyth Board of Trustees met Sept. 17.

Here is the minutes provided by the Board:

CALL TO ORDER

Mayor Marilyn Johnson called the meeting to order at 6:30 P.M.

PLEDGE OF ALLEGIANCE

MOMENT OF SILENCE IN REMEMBRANCE OF THE PASSING OF TRUSTEE LARRY REED

ROLL CALL

Upon call of the roll, the following members were physically present: Mayor Marilyn Johnson, Trustee Jim Peck, Trustee Bob Gruenewald, Trustee Kerry Denison, Trustee Dave Wendt.

Absent: Trustee Kirsten Trachtenberg.

Staff Present:

Village Administrator David Strohl, Village Attorney Jeff Jurgens, Village Engineer Mary Cave, Library Director Rachel Miller, Public Works Director Larry Coloni and Treasurer Rhonda Stewart.

Others Present:

Deputy Lilly and John Moody.

CONSENT AGENDA

Consideration of items listed on the Consent Agenda under the omnibus vote designation:

1. Approval Of Minutes Of The Special Meeting Of August 29, 2018

2. Approval Of Warrants

3. Approval of Treasurer’s Report for the Month Of August, 2018

4. Approval Of OSLAD Grant Program Resolution of Authorization

5. Ordinance Number 2018-30, An Ordinance Authorizing An Option Agreement With Steve K. Horve And Tina L. Horve Regarding The Purchase Of Properties Near 7235 North Oakland Avenue For Public Purposes By The Village Of Forsyth

Motion: Trustee Wendt made the Motion to approve the Consent Agenda as presented and Trustee Gruenewald seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 4 – Peck, Gruenewald, Denison, Wendt

Absent: 1 - Trachtenberg

Nays: 0 – None

Motion declared carried.

PUBLIC COMMENT

Mayor Marilyn Johnson stated that, at this time, the public has the opportunity to express views or make comments to the Mayor and Board of Trustees on agenda items or any other Village issue. Mayor Johnson asked that comments be limited to not more than three (3) minutes and opened the meeting for the public to address the Board.

None.

ADMINISTRATION REPORTS

1. Law Enforcement Report

Deputy Lilly stated a Casey’s employee was arrested for internal thefts. There was also a car accident in which one of the occupants was arrested for a controlled substance. Another incident was that he, along with the Decatur Street Crimes unit, arrested a couple of subjects from the Quality Inn that were selling illegal narcotics. He stated that with school back in session there is a lot less activity at the parks. The deputies have increased patrols before and after school and Deputy Ebbert has been in and out of the schools almost every day interacting with the kids. Trustee Wendt asked Public Works Director Coloni if we still had the radar speed limit sign and Public Works Director Coloni said yes. Trustee Wendt stated that it might be a good time to put it out on Hundley Road where it curves and heads toward Weaver as there were quite a few speeders. Deputy Lilly said they could also monitor that area.

2. Village Staff Reports

Trustee Peck asked Village Attorney Jurgens as it becomes closer to the Rail Road Right-of-Way becoming ours would we be hearing from landowners along there and is there a process for them to appeal. Village Attorney Jurgens stated that he did not think there would be an appeal process; that they plan on sending notifications to the owners as to what is being done with the trail and let them know what they cannot use that land for anymore. Trustee Peck then asked Village Engineer Cave about the cape sealing project report that stated there were some quanities that would be reduced and why. Village Engineer Cave explained that at the end of Lucille Dr. there was a very shallow culvert which they got into and that added extra, but there was less work in another area. Trustee Gruenewald stated that he had a comment made to him about the Park Place cape sealing in that it was oiled and rocked but had not been finished. Village Engineer Cave stated that the residents had been sent quite a bit of information on this process. She stated that it should be done within the next 2 weeks. Trustee Wendt asked Library Director Miller about the National Conference that she is attending in Springfield and wondered if this was something that we could get here in Forsyth. Library Director Miller said that would be wonderful, but there are about 700 attendees plus the space needed for the vendors. Trustee Wendt said maybe we could partner with Decatur and have it at the Civic Center or the Conference Center & Hotel in the future. Trustee Wendt also mentioned that he had a resident mention that he had a smell in his water but it was determined that he might have a problem in his bathroom as there are no water issues from the Village.

OLD BUSINESS

None

NEW BUSINESS

1. Approval of Library Pocket Park Playground Upgrade Project (Public Works Director Coloni)

Public Works Director Coloni stated we already had the playground equipment and he received a bid for installing it at the Library. Attorney Jurgens asked if this was Prevailing Wage and Public Works Director Coloni said yes. Trustee Wendt asked if we could donate the old equipment and Public Works Director Coloni said he would have to see what shape it was in after it was removed.

Motion: Trustee Wendt made the Motion to approve the Library Pocket Park Playground

Upgrade Project as presented and Trustee Denison seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 4 – Peck, Gruenewald, Denison, Wendt

Absent: 1 - Trachtenberg

Nays: 0 – None

Motion declared carried.

2. Approval of Park Parking Lot And Trail Maintenance Project (Public Works Director Coloni)

Public Works Director Coloni stated he has quotes from 3 contractors for this project. Trustee Peck stated we had $40,000.00 budgeted and this came in at $26,750.00 so did we have more areas that needed to be done. Public Works Director Coloni said there were other areas that needed work. Trustee Gruenewald questioned that we had a specific bid and how did we go about this. Attorney Jurgens stated that we could do a change order for the extra work that is needed to be done.

Motion: Trustee Peck made the Motion to approve the bid for $26,750.00 for the Park Parking Lot and Trail Maintenance Project with waiving the formal bidding process and Trustee Gruenewald seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 4 – Peck, Gruenewald, Denison, Wendt

Absent: 1 - Trachtenberg

Nays: 0 – None

Motion declared carried.

ADJOURNMENT

Motion: Trustee Wendt made the Motion to adjourn, and Trustee Denison seconded. Motion was approved by voice vote.

The meeting was adjourned at 6:47P.M.

http://www.forsythvillage.us/village-board/minutes.htm