Macon Reporter

City of Sullivan Council met Feb. 11.

Here is the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session on Monday, February 11, 2019, at 7: 00 p.m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Ann Short. A roll call was taken.

Commissioner Mike Mossman present

Commissioner Mike Kirk present

Commissioner Grant Wade present

Commissioner Jerry Risley present

Mayor Ann Short present

2. Mayor Short asked ifthere were any comments from the public in attendance, and there were none.

3. Mayor Short read the items on the consent agenda:

Approval ofminutes ofthe previous regular meeting held January 28, 2019

Approval of claims except those in the TIF I and TIF IV funds

Pass Resolution 19- A—Municipal Banking Resolution( to open a Certificate of Deposit)

A motion was made by Commissioner Mossman and seconded by Commissioner Wade to approve the consent agenda. Upon a roll call being taken, the results were as follows:

Commissioner Mike Mossman yea

Commissioner Mike Kirk yea

Commissioner Grant Wade yea

Commissioner Jerry Risley yea

Mayor Ann Short yea

and the motion was declared carried.

4 A motion o was made b y Commissioner Kirk and seconded b y

Commissioner Wade to approve the claims for TIF I. Upon a roll call being taken, the results were as follows:

Commissioner Mike Mossman yea

Commissioner Mike Kirk yea

Commissioner Grant Wade yea

Commissioner Jerry Risley abstain

Mayor Ann Short yea

and the motion was declared cartel

5. A motion was made by Commissioner Risley and seconded by

Commissioner Mossman to approve the claims for TIF IV. Upon a roll call being taken, the results were as follows:

Commissioner Mike Mossman yea

Commissioner Mike Kirk abstain

Commissioner Grant Wade yea

Commissioner Jerry Risley yea

Mayor Ann Short yea

and the motion was declared carried.

6. Commissioner Mossman reported that Wayne Jamison, an independent contractor, will meet with certain City officials and employees tomorrow in Tabor Park about issues with the creek.

7. Commissioner Kirk explained that the SCADA system at the Light Plant needs upgraded. The SCADA system monitors all 13 generators that report to our operators and to the IMEA in Springfield and to the engineers in St. Louis. The current system was installed 18 years ago and is no longer supported. The current system is susceptible to security attacks and is unable to call out to our employees when an event occurs. The estimated cost for a new SCADA system is just under$ 150, 000. The system is TIF eligible up to 80%. Commissioner Kirk would like to fund it with 1/ 3 from TIF, 1/ 3 from line crew funds and 1/ 3 from plant funds. The system is unable to be bid because it is proprietary and must be installed with the City' s electrical engineers. A motion was made by Commissioner Kirk and seconded by Commissioner Mossman to approve the upgrade ofthe SCADA system with work to be performed by BHMG Engineers. Upon a roll call being taken, the results were as follows:

Commissioner Mike Mossman yea

Commissioner Mike Kirk yea

Commissioner Grant Wade yea

Commissioner Jerry Risley yea

Mayor Ann Short yea

and the motion was declared carried.

8. Commissioner Wade explained that for the past year there have been discussions about the condition ofthe existing Water Treatment Plant and what options the City has to move forward. He introduced Lee Beckman of Milano & Grunloh Engineers. Mr. Beckman explained that one of the main components for water treatment is softening and clarification, and the City only has one unit that needs replaced. A new clarification unit is estimated to cost about$ 2 million. The City recently installed a new ground storage tank and new pumps and electrical room( circa 2016). If the City were to move forward with building a new plant, those new components would stay. Everything else north of the storage tank would be gone except for the ground disposal system. The estimated cost of a new plant is about$ 8. 5 million.

Mr. Beckman explained that there are two major ways to fund the project. There are Rural Development and IEPA loans and grants that could be applied for. He recommends that the City apply for both, and once both were received back the City could determine which would be the best option. Commissioner Kirk asked ifthe size and cost of a new plant would change if Rural Water were no longer a customer. Mr. Beckman explained that the size of the project would not change, and the expenses of running the plant would not go down at the same percentage rate as the decrease in production. It was explained that it would take a couple of months for the application review process for the Rural Development and IEPA loans. Hopefully in 4- 6 months the City would know what type of funding they would have and what types of grants they could receive. If the City were to move forward, there would be no commitment required at this time and no contracts to sign.

Commissioner Wade stated that it is essential to move forward so that the City would know where they stand financially. The City must produce water and it is scary not having redundancy in the water treatment process. He believes it would be wise stewardship of taxpayer money to see what options are available instead of piecing together parts for an old plant. The Council agreed that it is wise to see what funding and grant sources are available and a decision would then be made in the future ifthe City should move forward with building a new plant or keeping the current plant and making upgrades.

Mr. Beckman explained that the new plant would be built with the existing plant running, and it would be a seamless transition to turn on the new plant and abandon the existing plant. He also explained that a claricone would be used for the softener and treatment process, which is a very simplistic operation.

9. Mr. Beckman stated that the City was very successful a few years ago by securing ITEP grants for streetscaping. The City could move forward with applying for a new streetscape project that would incorporate the Jefferson Street sidewalk project. The ITEP projects now require PE 1 engineering to be done before applying to prove that the projects are buildable in the right- of-ways. The current proposal would be for a$ 1 to 1. 5 million project. Grant proposals are due later this year, and awards could be made next spring. Commissioner Risley reported that last year there were 213 applications and 53 were accepted. It is assumed that fewer applications will be submitted with the engineering requirement. He also stated that the engineering for the application is TIF eligible and that the City could get a majority of the project paid for just for the cost of the Jefferson Street project.

Commissioner Kirk asked if there were grants available much like the one the City received for the northwest portion of town. Mr. Beckman said water and/or sewer grants were available but there needed to be a threat to health and safety. He mentioned that almost 4,000 feet of water main is noncompliant with IEPA requirements. Applications start in March and are due in August. The biggest hurdle to those is finding the threat to health and safety and getting income surveys.

A motion was made by Commissioner Risley and seconded by Commissioner Mossman to approve the IDOT ITEP Engineering Agreement with Milano & Grunloh Engineers. Upon a roll call being taken, the results were as follows:

Commissioner Mike Mossman yea

Commissioner Mike Kirk yea

Commissioner Grant Wade yea

Commissioner Jerry Risley yea

Mayor Ann Short yea

and the motion was declared carried.

10. Mayor Short explained that the State made a push a few years ago to put out Looking for Lincoln signage. Commissioner Wade was approached about this as part ofthe Community Education Foundation. Paul Stone gave a presentation on the topic. It is believed that signs are requested at the courthouse and at the park. It is believed Mr. Stone talked to City Administrator Dan Flannell and that they were looking for$ 12, 000 in funding for the signs. It is assumed that multiple funding sources will be needed to get that type of money. Mayor Short suggested that Mr. Stone may want to come and give a presentation to the Council on the topic.

11. A motion was made by Commissioner Risley and seconded by Commissioner Mossman to adjourn to closed session at 7: 33 p.m. to discuss the purchase or lease of real property, including for the purpose of discussing whether a particular parcel should be acquired( 5 ILCS 120/ 2( c)( 5).). Upon a roll call being taken, the results were as follows:

Commissioner Mike Mossman yea

Commissioner Mike Kirk yea

Commissioner Grant Wade yea

Commissioner Jerry Risley yea

Mayor Ann Short yea

and the motion was declared carried.

12. Mayor Short reconvened the meeting at 7: 56 p.m.

13. A motion was made by Commissioner Kirk and seconded by

Commissioner Mossman that the meeting be adjourned. Upon roll call being taken, the results were as follows:

Commissioner Mike Mossman yea

Commissioner Mike Kirk yea

Commissioner Grant Wade yea

Commissioner Jerry Risley yea

Mayor Ann Short yea

and the motion was declared carried and the meeting was adjourned at 7: 56 p.m.

http://www.sullivanil.us/document_center/Minutes/February%2011,%202019.pdf