City of Sullivan City Council met April 8.
Here is the minutes as provided by the council:
1. The City Council of the City of Sullivan, Illinois, met in regular session on Monday, April 8, 2019, at 7: 00 p.m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Commissioner Mossman, serving as Mayor Pro Tem. A roll call was taken.
Commissioner Mike Mossman present
Commissioner Mike Kirk present
Commissioner Grant Wade present
Commissioner Jerry Risley present
Mayor Ann Short absent
2. Commissioner Mossman asked for a moment of silence for the passing of Mayor Short' s husband on Sunday.
3. Commissioner Mossman read the items on the consent agenda:
o Approval of minutes of the previous regular meeting held March 25, 2019
o Approval of claims
o Pass Ordinance 19- 3 — Disposal of Property
Commissioner Kirk asked that the claims from TIF IV be removed and voted on separately. A motion was made by Commissioner Risley and seconded by Commissioner Wade to approve the consent agenda except for those claims in TIF IV. Upon a roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk yea
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short absent
and the motion was declared carried.
4. A motion was made by Commissioner Wade and seconded by Commissioner Risley to approve the claims for TIF IV. Upon a roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk abstain
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short absent
and the motion was declared carried.
5. Commissioner Mossman asked ifthere were any comments from the public in attendance, and there were none.
6. Treasurer Sarah Golden explained that the City' s audit begins in May. RFPs were sent out to accounting firms for auditing services. West& Co. had the lowest bid and they are a local firm. The engagement letter commits the City to West& Co. for one year. A motion was made by Commissioner Mossman and seconded by Commissioner Wade to approve the engagement letter with West& Company LLC. Upon a roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk yea
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short absent
and the motion was declared carried.
7. Commissioner Wade introduced Lee Beckman of Milano & Grunloh Engineers to discuss current and upcoming projects. The possible water treatment plant project is estimated at$ 8. 5 million. It was recently reported that the City of Sullivan has been declared over 50% eligible with low to moderate income for grants, which means an income survey is not necessary to apply for and be eligible for DCEO grants. There is 500, 000 in grant money that the City is eligible to apply for. Last year there was $ 15. 4 million in grant money available, and $ 13. 5 million was funded, so every application that was submitted was funded. Based on last year' s applications, the City has a good chance of receiving the grant. A funding decision would need to be done in May for the applications that are due in August.
He also explained that the ITEP application is moving forward, and a water main looping project towards the Country Club and Route 32 has been designed.
8. Clerk Monte Johnson reported that the annual MFT bid opening will take place on April 16th at 10: 00 a.m. at the City Building.
9. Due to Mayor Short' s absence, no action was taken on the appointment of an Interim Police Chief.
10. City Administrator Dan Flannell reported the following:
o The McDonald' s building permit has been issued and work is to begin April 15th
o The Titus-Sentel trust issue remains, and a court hearing will be conducted on April 23`rd. Mr. Flannell will attend on the City' s behalf
o This Thursday there will be a live demonstration of a street sweeper from a different vendor, EJ Equipment
o The Water& Sewer employment vacancy has been filled and an additional advertisement has been authorized to bring the department back to its manpower level prior to the retirement of Keith Hughes
o Speed checks have been ongoing by the Police Dept near Worth/ Louis
o Electric Plant mechanic Jonathan Edwards returned from two week training program at Fairbanks- Morse facility in Beloit, WI. A Colt- Pielstick training is scheduled for June
o Easements are begin sought for the water main looping project on Patterson Road towards Route 32 and the Country Club area
o Civic Center litigation will be discussed in, dosed session
11. Mike Keown was present representing the American Legion to discuss the 4th of July celebration. He explained that this marks the 100th anniversary of the American Legion. The fireworks have been purchased through Central States Fireworks since 2016, and the Legion is pleased with their show. The cost has increased from 15, 000 to $ 16, 000, and the Legion wants to spend $ 17, 000 on fireworks for the 100th anniversary celebration.
Last year the City donated $ 7, 500 plus the proceeds from the scrap at the Electric Department, which totaled $ 3, 150. Commissioner Kirk is estimating this year' s scrap would be worth$ 2, 500. A motion was made by Commissioner Kirk and seconded by Commissioner Wade to donate $ 7, 500 from the City of Sullivan plus $ 2, 500 from the Electric Department scrap to the American Legion for the fireworks celebration. Upon a roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk yea
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short absent
and the motion was declared carried.
12. Mike Keown explained that Patrick Freesh, a retired Lt. Colonel from Sullivan, is involved in a POW/ MIA organization from the St. Louis area. The City has the opportunity to become a designated POW/MIA City. The application fee has already been paid for by a private party, and members ofthe Legion are willing to complete the application and required paperwork to become an active member.
13. SCED Director Laurrie Minor explained that the City of Sullivan and SCED were awarded a Peace Corps Fellow. The USDA is paying $ 35, 000 for a fellow to come to Sullivan and work for 10 months. This leaves $ 7, 500 left that needs to be paid. Ms. Minor is suggesting that the SCED and City split the remaining cost. The person in the position will mostly be working on objectives from the Spark/Mapping committees. A motion was made by Commissioner Wade and seconded by Commissioner Kirk to approve a payment of $ 3, 750 towards the Peace Corps Fellow. Upon a roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk yea
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short absent
and the motion was declared carried.
14. Ms. Minor explained that the Central Illinois Crappie Classic is back for its 2nd year for a fishing tournament on the north end of Lake Shelbyville. The event was a huge success and gained national recognition. Commissioner Kirk explained that years ago Bill Harris donated money to a crappie tournament in Lake Shelbyville, and there has been a Toby Shafer memorial tournament in the past as well He would like to continue the tradition of the City supporting these tournaments.
There is a $100 cost to become a sponsor, and last year the Council elected to donate resources in lieu of a financial payment. The Electric Department set up the electrical requirements to run the festivities at the VFW. A motion was made by Commissioner Risley and seconded by Commissioner Mossman to donate the time and resources from the Electric Department for providing electricity at the VFW for the Central Illinois Crappie Classic. Upon a roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk yea
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short absent
and the motion was declared carried.
15. City Administrator Dan Flannell reported that there was a small issue that was not fully negotiated prior to the last meeting for the IFOP contract. The new contract calls for employees to pay 40% of the cost of dependent care insurance through July 1 st, which falls in line with current employees. Once July 1st comes, the contract calls for officers to pay the same rate that other employees pay. The contract also runs for five years and the contract will then fall out ofthe election cycle. A motion was made by Commissioner Mossman and seconded by Commissioner Kirk to approve the IFOP contract as submitted. Upon a roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk yea
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short absent
and the motion was declared carried.
16. Clerk Johnson explained that an ordinance will need to be passed to remove properties from TIF due to ownership of parcels by incoming Council members. Clerk Johnson will discuss each incoming official' s property individually with them, and the current Council is urged to contact Clerk Johnson for any questions or concerns they may have prior to the next meeting.
17. A motion was made by Commissioner Kirk and seconded by Commissioner Wade to adjourn to closed session at 7: 43 p. m. to discuss collective negotiating matters ( 5 ILCS 120/ 2( c)( 2).). Upon a roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk yea
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short yea
and the motion was declared carried.
18. Mayor Short reconvened the meeting at 7: 55 p.m.
19. A motion was made by Commissioner Mossman and seconded by Commissioner Kirk that the meeting be adjourned. Upon roll call being taken, the results were as follows:
Commissioner Mike Mossman yea
Commissioner Mike Kirk yea
Commissioner Grant Wade yea
Commissioner Jerry Risley yea
Mayor Ann Short yea
and the motion was declared carried and the meeting was adjourned at 7: 55 p.m.
http://www.sullivanil.us/document_center/Minutes/April%208,%202019.pdf
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