Village of Mt. Zion Village Board of Trustees met Sept. 16.
Here is the minutes provided by the board:
Mayor Williams called the Meeting of the Mt. Zion Village Board of Trustees to order at 5:15 p.m. in the Village Hall Board Room. The following Board Members were present for roll call: Mike Mose, Chris Siudyla, Ellen Ritchie, Donna Scales, Wendy Kernan, and Kevin Fritzsche. Also present were Village Administrator, Julie Miller, Director of Public Works, Chad Reynolds, Chief of Police, Adam Skundberg, Director of Parks & Recreation, Tiffany Wilson, Event Coordinator, Tiffany Ball, Village Treasurer, Corey McKenzie, and Village Clerk, Dawn Reynolds.
Pledge of Allegiance
Public Forum: Five (5) people were present. No one wished to address the Board at this time.
Consent Agenda: A motion was made by Trustee Fritzsche to approve the Consent Agenda as presented, seconded by Trustee Kernan. A breakdown of Fund Warrants for the period ending September 16, 2019 is as follows: General Fund - $66,501.52, Motor Fuel Tax - $465.60, TIF - $720.00, Water Revenue Fund - $220,463.80, Sewer Revenue Fund - $30,842.53, and Convention Center B & Fund - $176,238.75. A roll call vote was taken: Mose-yea, Siudyla-yea, Ritchie-yea, Scales-yea, Kernan yea, and Fritzsche-yea. Motion carried 6-yea, O-nay, 0-absent.
Presentation and Request for Tax Levy Funding - Mt. Zion Police Pension Fund: Mike Foster, President of the Mt. Zion Police Pension Fund Board of Trustees, presented the annual report and the request for funding in the amount of $365,993.00. This amount represents a 6% increase over the previous year's request due to multiple actuarial assumptions. Todd Schroeder of Lauterbach & Amen, LLP gave a summary of the annual Actuarial Funding Report to the Board.
Discussion was held regarding taxes, the effect of an 11th Officer, and state requirements.
A motion was made by Trustee Kernan to accept the Annual Funding Report from the Police Pension Board and approve the request for funding in the amount of $365,993.00 as presented, seconded by Trustee Fritzsche. A roll call vote was taken: Mose-yea, Siudyla-yea, Ritchie-yea, Scales-yea, Kernan yea, and Fritzsche-yea. Motion carried 6-yea, 0-nay, 0-absent.
Discussion of the 2019 Preliminary Tax Levy: Administrator Miller presented the proposed 2019 Tax Levy, Tax Rate, EAV Comparison and Tax Rate Extension Report - 2018. Miller explained that since the expected EAV Rate is up to $115,091,000, the Village is able to keep the tax levy rate at $0.97810. While keeping the rate the same, the proposed levy also includes the entire requested Police Pension amount. The levy ordinance must be filed with the county by December 20th
Discussion and Approval of a Deposit Agreement Between the Village of Mt. Zion and First National Bank: Administrator Miller presented for consideration a deposit agreement with First National Bank for bidding on our investments.
A motion was made by Trustee Mose to approve the Deposit Agreement with First National Bank of Decatur as presented, seconded by Trustee Siudyla. A roll call vote was taken: Mose-yea, Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 6-yea, 0-nay, 0-absent.
Administrator & Staff Items: Coordinator Ball reported the Harvest Craft Show was a success, the Christmas Craft Show is full, and the Convention Center is booked every weekend through December 2019.
Director Wilson shared the Summer 2019 Report of camps and classes with the Board and reported that the Fall/Winter Program Booklet was going out to families this week.
Chief Skundberg invited everyone to the September 29th Guns 'N Hoses Charity Softball game between the Mt. Zion Police Department and the Mt. Zion Fire Department at 3:30 p.m.
Director Reynolds reported that the Public Works Department finished the Police Department parking lot and repaired a water main break on Baltimore and Harry Land with a 24 hour boil order.
Administrator Miller informed the Board that once the trail was finished the Woodland project would begin, stop signs were installed at Kirk and Walnut, and a request was received for a stop sign at
Florian and Westside. Miller also reported that she met with Attorney Flynn, Advanced Disposal and Waste Management regarding the RFP.
Mayor & Trustees Items:
Trustee Mose requested that the 11th Officer request be brought back to the Board.
Trustee Fritzsche questioned why the Police Department parking lot sidewalk wasn't replaced. The sidewalk will be replaced with the Broadway project due to drainage.
Mayor Williams thanked the Public Works Department for the quick repair of the water main break as he was not contacted during the boil order.
Adjournment: A motion was made by Trustee Mose to adjourn the September 16, 2019 Village Board meeting, seconded by Trustee Fritzsche. A voice vote was unanimous; motion carried. The meeting was adjourned at 5:59 p.m.