Village of Warrensburg Village Board met Feb. 3.
Here is the minutes provided by the board:
CALL TO ORDER: Mayor Maloney opened the meeting at the Warrensburg Village Hall on Monday, February 3, 2020 at 6:00 p.m. reminding those in attendance that the meeting was being recorded.
THE PLEDGE OF ALLEGIANCE was recited.
ROLL CALL: Present: Mayor Maloney, Trustee Ewing, Trustee Fisher, Trustee Hood, and Trustee Lock. Also present were VAC Hundley, Chief Wheeler and Atty Jankowicz. Absent was Trustee Hackl and Trustee Oakley.
MAYOR’S COMMENTS: Mayor Maloney explained why Trustee Hackl and Trustee Oakley were absent. He updated the board on Dollar General.
The Village had received a letter from R.D. McMillen/Professional Housekeepers regarding an increase in their monthly fee for janitorial service. Effective February 1, 2020, their rate would change from $130.00 to $175.00 per month.
NEW BUSINESS: Mayor Maloney had not gotten any further information from Macon Co Environmental Management has refundable grants available for Community Recycling. Lacey Wright had presented 2 proposals for setting up a new web-site for the Village of Warrensburg. A brief overview was given to the board asking them to review the info, look at a couple of the other villages websites in this area and bring any questions to the next meeting. Trustee Lock asked what the current costs are for what we are using.
REVIEW/APPROVAL OF MINUTES: Minutes of the regular session meeting of January 21, 2020 were presented for review. A motion was made by Trustee Fisher, seconded by Trustee Ewing to approve the minutes of the January 21, 2019 regular meeting as presented. Motion carried.
VILLAGE ADMINISTRATIVE CLERK: Village Administrative Clerk Hundley presented the accounts payable, balance & transfers sheet for February 3, 2020, along with the budget to actual reports.
VAC Hundley reported on the status of the LOCiS bill for training which had been held from the January 6 meeting pending a discussion with LOCiS. They had responded by voiding the invoice.
VAC Hundley explained the invoices shown for Health Alliance and why the payment hadn’t been processed up to the amount approved at the January 21 board meeting.
A motion was made by Trustee Fisher, seconded by Trustee Lock to accept the balance sheet, make the proper transfers and pay the bills as discussed. Roll Call vote: Yes – Trustees Hood, Ewing, Lock, & Fisher. Motion carried.
VAC Hundley spoke to the board about a change in the way the debit cards are processed. It was proposed to link the cards for Mayor Maloney and VAC Hundley to the General Account and the card for Chief Wheeler to the Police Protection Account. Eventually the Debit Card account will be closed and the money it that account will be moved to the General account. It was suggested to request a 2nd debit card for Chief Wheeler linked to the General account as he does make purchases from time to time which are tied to this account.
ENGINEER: Stephanie Brown was present and stated part of the SRTS Environmental Survey Request had been approved (Biological & Wetland Resources). We are still waiting for the Environmental approval for contamination etc.
She asked about MFT close-out for 2019 and VAC Hundley will get those invoices to the Engineer. She also asked about any programs for 2020, including MFT. Mayor Maloney mentioned the only thing he knew of was the entrance signs into the Village. The Decatur Area Visitors Bureau is looking into funding for those. Farm Credit of Illinois does give $500.00 grants to 4-H or FFA organizations for planting or fixing up of sign areas.
WATER: Trustee Ewing reported on the committee meeting held January 22, 2020 regarding the EPA inspection. The committee had authorized Danny Hadley to go ahead and purchase the tester they recommended. As far as the automatic flushing device, Danny had advised the Village could just flush the system twice a year instead of once a year. As far as putting someone in charge of the Water plant in the event of an emergency (Danny cannot be since he’s only part-time), it was suggested to put Kenny Crosier in charge, since he’s also the Latham Fire Chief, and Cody Willis as back-up. Danny is working on addressing the other items on the EPA report. Part of the 5-year plan is to get the water tower on N. Main Street inspected. Danny is getting quotes. Another part of the 5-year plan is to install on the newer water tower, a system that would read all the meters. Danny will be getting prices on that as well. Trustee Ewing mentioned that a letter or response has to be sent by February 21 in order to get to the EPA by February 28.
Trustee Ewing mentioned the water tower on N. Main St. cannot have divers enter the tower, so it will have to be drained.
Danny Hadley had also suggested something be installed on the newer tower to keep the water circulating.
FINANCE: There is a finance committee meeting scheduled for Wednesday, February 5 at 6:00 p.m. at the Village Hall.
STREETS: Nothing with the streets. Trustee Hood asked about the Snow Removal Guidelines.
POLICE: Trustee Lock reported they had been working on getting the information out to the residents regarding the proposed increase in the police protection levy. A letter had been included in the February utility bills; there were links on the website and it had been posted on social media. 2 dates had been selected for informational Q & A sessions: February 13 and February 27 with sessions at 11:00 a.m. and 6:00 p.m.
Chief Wheeler presented the monthly report for January 2020. Chief Wheeler had done an extra patrol on Sunday evening with it being super bowl weekend. Later that night, several vehicles had been ransacked. Reports had been taken from many of the residents. He is considering changing the schedule around for the officers to patrol at different times than normal.
Atty Jankowicz asked about 2 identity theft reports in the same month and asked if that was unusual.
SEWER: Since Trustee Hackl was absent, Trustee Hood reported that Cody Willis had contacted them about the Bodine testing the motors and everything is good. Cody thinks it may be due to low voltage. Since the school was also having issues, Trustee Hackl was going to talk with the school.
VILLAGE ATTORNEY: Nothing.
OTHER AND/OR OLD BUSINESS: This coming Saturday is the Ham & Bean/Chili dinner at the Firehouse as a fundraiser for the CornFest. There are also several silent auction items which will be available that evening. Raffle tickets are also available.
A letter had been received from the Warrensburg-Latham School Board in regards to the Superintendent leaving the district asking Mayor Maloney to participate in a forum with the search firm regarding the hiring of a new Superintendent. They want feedback from the Village along with approximately 8 other individuals.
How does the board want to proceed with the janitorial services for the Village Hall? Trustee Fisher had assisted in the process when this came up in 2016. He mentioned that the amount had not increased since they began providing this service.
A motion was made by Trustee Fisher, seconded by Trustee Hood to adjourn. Motion carried. Meeting adjourned at 6:44 p.m.