Macon Reporter

City of Sullivan City Council met Oct. 26.

Here is the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p.m. at The Little Theatre On The Square, 16 E. Harrison Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood absent

Commissioner Mike Fowler present

Commissioner Chuck Woodworth present

Commissioner Peggy Hargis present

Mayor Richard Glazebrook present

2. Kim Drury addressed the Council to give an update on the Sullivan Blue Dolphin swim team. She stated that Wendy Elzy and Melissa Krieger both deserve a thank you for what they do and also thanked the Civic Center staff on behalf of the team. This year the team did not make a request for a donation from. the City, but wanted to show the benefits that they offer to the community. The team has 99 swimmers this year and Coach Jason Drury is in his 18th year of coaching. The team has been recognized as a certified USA safe sport, they are very proud of this certification. Numerous families from other communities are part of the Blue Dolphin Team. These families are spending an average of $6, 815 a month while visiting our town. This year the team collected 1, 3 69 items for the Sullivan American Legion to take to the VA hospital and in 2019 collected 3, 612 canned food items for local food pantries. The team hosts two annual events that bring people to the community. They received S grants that provided $ 9, 449 of extra funding. They will be having time trials at the Civic Center on December Soh.

3. Pat Stinson, Store Manager of the Sullivan IGA, addressed the Council to ask that the liquor ordinance be amended to allow employees between the ages of 18 and 21 to scan alcohol. He explained that the store has been experiencing staffing issues due to the recent pandemic and they are finding it harder to ensure that there is a 21 year old employee in the store during the evening hours to scan alcohol. This has resulted in check out lanes being held up to wait on a scanner to be available. If the Council would amend the ordinance, the store will implement a zero tolerance policy addressing sales to underage customers. There are currently 32 cameras in use throughout the store, including at the registers and the security desk, City Attorney Andrew Bequette has prepared a draft ordinance that can be altered as needed.

4. Larry Edwards addressed the Council on behalf ofthe Sullivan Fire Department. The department made a request for TIF funds in November 2019 to purchase an ambulance, 4 cots and power load systems. At that time, the Couch voted to provide half of the request, totaling $ 211, 198. 00. Mr, Edwards asked the Council to consider providing the remaining $ 211, 198, 00 in TIF funds for the purchase and installation of 3 load systems and 4 stretchers. A video was provided to demonstrate how the Stryker load systems are used.

5. Students of the Sullivan High School Career English class addressed the Council to request that the north end of Main Street from. the Middle School to the Armory be temporarily renamed the "Road of Valor" on Veteran' s Day 2020. Donations were received to purchase 1, 300 small flags that will be placed along this section of the street to honor veterans, those currently serving in the military and their families. Signs recognizing each military branch and thanking veterans will also be placed to honor the sacrifices made by these individuals. Sullivan High School students will be responsible for placing the flags and signs along this route. d, Mayor Glazebrook asked if there were any comments from the public. A letter was read from Dr. Katherine Harley of Harley Chiropractic requesting the implementation of funds to assist local businesses.

7. Mayor Glazebrook pulled the minutes from the meeting held October 12, 2020 from the consent agenda. A motion was made by Mayor Glazebrook and seconded by Commissioner Woodowrth to amend the minutes from the meeting held October 12, 2020 to reflect comments made by the Mayor during public comment regarding the survey not stating that the air was toxic. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood absent

Commissioner Mike Fowler yea

Commissioner Peggy Hargis yea

and the motion was declared carried.

8. Mayor Glazebrook asked for approval of the consent agenda:

● Approval of minutes of the previous regular meeting held September 14, 2020

● Approval of claims except those in TIF funds

●  Approval of Treasurer' s report for August 2020

A motion was made by Commissioner Woodworth and seconded by Commissioner Hargis to approve the consent agenda including the amendments requested. Upon a roll call being taken, the results were as follows:

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea

Commissioner Abbey Sherwood absent

Commissioner Mike Fowler yea

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

9. A motion was made by Commissioner Hargis and seconded by Commissioner Woodworth to approve the TIF claims. Upon a roll call being taken, the results were as follows:

Commissioner Peggy Hargis yea

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood absent

Commissioner Mike Fowler abstain

Mayor Richard Glazebrook yea

and the motion was declared carried.

10. Mayor Glazebrook read the report of Commissioner Sherwood in her absence. The Fall Festival held by the Civic Center on October 161h was very successful. She thanked the Civic Center staff, Ed Moody, the Park staff, the Student Council and all donors. The Civic Center survey is available to be completed by the public in person at the City Building or can also be found on the City website or Facebook page. Clarification was offered on Civic Center memberships. The cost of memberships is the same regardless of residency, in 2018 the in -district and out -of -district membership differences were eliminated. Members 16 years of age and older are allowed to swim at any time unless the pool is privately rented, there is an emergency or the pool is closed. Commissioner Sherwood, Dan Flannell, and Commissioner Fowler met with an architect to look through the City Building. Her report stated that there are live wires on the ground, the filter for the HVAC had never been changed, the wood bracing for the roof has water damage due to exposure from the outside elements and there is no positive air intake for the main door. She has decided to wait for a recommendation from the architect and would like to look at the cost comparison to replace the HVAC versus updating or rebuilding/relocating. The annual- audit is being wrapped up on time.

11. Treasurer Sarah Golden explained that the reading of the tax levy would occur at the next meeting and would be voted on at the first meeting in December. The past several years amendments to the tax levy have been minimal and even dropped 8% a few years ago. Due to what is going on nationally with COVID and various police movements there have been large increases in insurance renewals. Deductibles and coverages have been reviewed with agents and new carriers have been looked at for some of the City' s policies. The current proposal reflects a 4. 55% increase in the tax levy.

12. Commissioner Fowler reported that he has been in contact with Mark Coleman of Commercial Services and Trane has 2 rooftop units available in St. Louis but he will need to check on the availability of other materials that may be needed for the installation of an HVAC unit. He was in contact with waterloo regarding the size of their overhead door and Pierini overhead Door regarding a custom made overhead door for the south side of the plant. An issue with the electric service on the Harrison Street renovation proj \ect led to an inspection on the installation and a meeting with the contractor. The distribution crew has been completing numerous JULIE locates, finished up on the pole transfer on Calhoun Street and a pole on Eden Street. A meeting is being setup with Dan, Commission Fowler and K.aleb Martin the Distribution Superintendent to discuss adopting Ameren' s spec book.

13. Commissioner Woodworth attended a pre -construction meeting with Bill Wallace for the sewer extension project, weather depending the project is planned to start by the end of this week. He also attended a meeting with the City Engineer regarding the water treatment plant, the project is still on track. The Distribution Crew has been completing JULIE locates and have slowed down on meter installs due to the increased number of locates.

14. Commissioner Hargis reported that the Street Department has experienced ongoing equipment failures which has delayed the progress on the Forth Worth Street project. They assisted the Park Department cutting down some trees, cut down a tree by the elementary school and continue to complete regular routine maintenance.

15. Mayor Glazebrook thanked The Little Theatre on the Square for everything they have done for the City. He announced that the " Our Town Sullivan" story will be airing on October 29 h at 7: 00 p.m. on WEIU. He met with the VFW and the American Legion and gave them both a POW -MIA sign to display at their facilities. He shared that a meeting was held for the Tabor Park grant, Trick -or -Treating will be October 30th and 31st and that the City employees will be working on November 3rd due to the courts striking down the governor' s direction that cities and municipalities would be required to schedule the November 3rd as a holiday.

16. City Administrator Dan Flannell reported that there have been no recent developments on the pending issues before the labor board. A great number of PPE supplies are being distributed to nursing homes and restaurants. There are supplies available ifthere are daycares in need of supplies. The positivity rate on Friday was at 11% and 63% ofthose cases are from. the 61951 zip code. The positivity rate for region d jumped from 7.6 to 7.8. If the region exceeds 8% for 3 days in a row mitigation measures from the Governor and Public Health will be implemented. This will result in indoor dining being shut down, bars will close except for outdoor service and the group size restriction will be lowered to 25. Now is the time to start taking this seriously, wear masks and encourage social distancing.

17. A motion was made by Commissioner Fowler and seconded by Commissioner Woodworth to waive formal reading and extend the effective date of Ordinance 20- 3, which implements the Mayor' s March 18, 2020 Declaration of Emergency, to the dat'e of the next City Council meeting on Monday, November 9, 2020. Upon a roll call being taken the results were as follows:

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

18. Mayor Glazebrook pulled the discussion regarding a donation to the Sullivan Blue Dolphin Swire Team from the agenda.

19. A motion was made by Commissioner Woodworth and seconded by Commissioner Hargis to waive formal reading and adopt Ordinance 20- 16 approving and adopting an extension of time for completion of the Sullivan Tax Increment Financing District I Redevelopment Project Area, Plan, Projects and Obligations. Upon a roll call being taken the results were as follows.

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea

Commissioner Abbey Sherwood absent

Commissioner Mike Fowler abstain

Mayor Richard Glazebrook yea

and the motion was declared carried.

20. A motion was made by Commissioner Woodworth and seconded by Commissioner Hargis to adjourn the meeting. Upon roll call being taken, the results were as follows:

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea

Commissioner Abbey Sherwood absent

Commissioner Mike Fowler yea

Mayor Richard Glazebrook yea

and the motion was declared carried and the meeting was adjourned at 7: 19 p.m.

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