Village of Lovington Board of Trustees met Nov. 14.
Here are the minutes provided by the board:
Call to order: President Roger Walker called the meeting to order at 6:03 p.m. Pledge of Allegiance: President Walker led the Pledge of Allegiance.
Roll Call found the following trustees to be present: Todd Hale, April Daily, Brittany Bates, Mike Young, Dennis Garmon, and Mitchel Leinard. President Roger Walker, Clerk Alma Fair were also present.
Guests: None
Minutes and action of Village Clerk
1. Discussion and action on October 2022 invoices
A Motion was made by Daily and seconded by Hale to accept the October 2022 invoices as presented.
YEA: Daily, Bates, Young, Garmon, Hale, Leinard
No: None
MOTION CARRIED
2. Discussion and action on October 10, 2022, Regular Meeting minutes A Motion was made by Garmon and seconded by Young to accept the October 10, 2022, Regular Meeting minutes as presented.
YEA: Bates, Young, Garmon, Hale, Leinard, Daily
No: None
MOTION CARRIED
3. Discussion and action on September 12, 2022, Closed Session minutes A Motion was made by Daily and seconded by Bates to accept the September 12, 2022, Closed Session minutes as presented.
YEA: Young, Garmon, Hale, Leinard, Daily, Bates
No: None
MOTION CARRIED
4. Discussion and action on October 10, 2022, Closed Session minutes A Motion was made by Garmon and seconded by Hale to accept the October 10, 2022, Closed Session minutes as presented.
YEA: Garmon, Hale, Leinard, Daily, Bates, Young
No: None
MOTION CARRIED
Treasurer’s Report
Discussion and action on October 2022 treasurer’s report
A Motion was made by Daily and seconded by Bates to accept the October 2022 treasurer’s report.
YEA: Hale, Leinard, Daily, Bates, Young, Garmon
No: None
MOTION CARRIED
Old Business: None
New Business:
Discussion and Action on 2022-2023 Annual tax levy ordinance
A Motion was made by Daily and seconded by Garmon to accept the 2022-2023 Annual Tax Levy ordinance 22-06.
YEA: Leinard, Daily, Bates, Young, Garmon, Hale
No: None
MOTION CARRIED
Discussion and Action on 2022 employee Christmas Bonus
A Motion was made by Daily and seconded by Young to provide the 2022 employee Christmas Bonus as follows: full-time employees $230 and 2 part-time employees $120.
YEA: Young, Hale, Clough, Daily, Garmon
No: None
MOTION CARRIED
Discussion and action on Lead Service Line Replacement
Walker explained that the State needs to know by April 2024 the location of all of the lead lines in the Village. We don’t have any lead lines but we do have lead goose necks. They than need to have a plan to remove and replace by 2035. There is a grant for $30,000 that we can ask for. Farnsworth will need to be hired to write the grant for us. A Motion was made by Daily and seconded by Hale to have Farnsworth write the EPA grant for $30,000.
YEA: Hale, Leinard, Daily, Bates, Young, Garmon
No: None
MOTION CARRIED
Hale is to get cost of a machine that will show us where the lead lines are.
Approve 2021-2022 Audit
A Motion was made by Young and seconded by Hale to accept the 2021-2022 Annual Audit.
YEA: Garmon, Hale, Leinard, Daily, Bates, Young
No: None
MOTION CARRIED
President Walker requested emergency closed session to discuss personal A Motion was made by Garmon and seconded by Leinard to go into closed session to discuss personal at 6:52 pm.
YEA: Hale, Leinard, Daily, Bates, Young, Garmon
No: None
MOTION CARRIED
A Motion was made by Young and seconded by Leinard to return to open session at 7:05 pm.
YEA: Leinard, Daily, Bates, Young, Garmon, Hale
No: None
MOTION CARRIED
A Motion was made by Garmon and seconded by Hale to pay the Chief of Police $27.00 per hour effective on the next pay period.
YEA: Daily, Bates, Young, Garmon, Hale, Leinard
No: None
MOTION CARRIED
A Motion was made by Daily and seconded by Bates to pay the part-time police $20.00 per hour effective on the next pay period.
YEA: Bates, Young, Garmon, Hale, Leinard, Daily
No: None
MOTION CARRIED
Department Reports
Water and Sewer Report – Todd Hale
All fire hydrants have been tested. He will check on the cost of the machine as mentioned previously and set up a time for a demonstration.
Park and Special Projects – Brittany Bates
Halloween went well. Next event is Christmas. She will be asking $500 for Breakfast with Santa will be Dec. 17 from 9-11 am.
Hometown Love will be decorating the park this Sunday - Nov. 20 - Atchison Electric will be coming this week to give us a quote for more electric outlets in the park. New playground equipment has been ordered with the money we received from the Timm Foundation. KARR Appliances is coming to town in Tom Fleming building. Bates handed out the list of 2023 Homecoming/Sesquicentennial parade ideas.
A Motion was made by Daily and seconded by Bates to provide the park board with $500 for Breakfast with Santa. All receipts are to be turned in to the clerk as well as any money that isn’t spent.
YEA: Daily, Bates, Young, Garmon, Hale, Leinard
No: None
MOTION CARRIED
Police – Dennis Garmon
Garmon – went over the list of items that the police department have done in the past month.
Streets and Alleys – Mike Young
Everything has been winterized and ready to go. Might need to purchase new mower next year.
Buildings and Grounds – April Daily
Young covered everything she was going to cover
Insurance – Clerk Fair
We received the Blue/Cross estimate costs for the coming year and she and Morgan accepted them.
Presidents Report – Roger Walker
Water rates have been increasing 1% for several years and he recommends that we increase it to 3% come January 1.
A Motion was made by Young and seconded by Garmon to update the ordinance for the water rates to increase the 1% to 3%.
YEA: Bates, Young, Garmon, Hale, Leinard, Daily
No: None
MOTION CARRIED
Clerk Fair will contact the attorney to update the ordinance and have it by the December meeting.
Adjournment
A Motion was made by Young to adjourn at 7:47 p.m.
YEA: all agreed
No: None
MOTION CARRIED
https://www.lovingtonil.com/wp-content/uploads/2022/12/111422-agenda-mtg.pdf
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