Macon Reporter

Village of Forsyth Board of Trustees met June 17.

Here are the minutes provided by the board:

CALL TO ORDER

Mayor Peck called the meeting to order at 6:30 P.M.

PLEDGE OF ALLEGIANCE

ROLL CALL

Upon a call of the roll, the following members were physically present: Mayor Jim Peck, Trustee Chelsie Kidd, Trustee Lauren Young, Trustee Jeff London, Trustee Jim Ashby, Trustee Jeremy Shaw, Trustee Dave Wendt

Staff Present: Village Administrator Jill Applebee, Village Treasurer Rhonda Stewart, Village Clerk Cheryl Marty, Village Library Director Melanie Weigel, Village Engineer Jeremy Buening, Village Attorney Andrew Jarmer, Public Works Director Darin Fowler, Planning and Zoning Director Ryan Raleigh

Others Present: Bill Krueger, Jason Reed, Frank Saulsbery,

CONSENT AGENDA

1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF JUNE 3, 2025

2. APPROVAL OF WARRANTS

3. APPROVAL OF TREASURER’S REPORT FOR THE MONTH OF MAY 2025 MOTION

Trustee Wendt made a Motion to approve the Consent Agenda as presented and Trustee Kidd seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Ashby, Kidd, Young, London, Wendt

Nays: 0 – None

Abstain: 1 – Shaw

Motion declared carried.

PUBLIC COMMENT: At this time, the public has the opportunity to express views or make comments to the Mayor and Board of Trustees on agenda items or any other Village issue.

Comments must be limited to not more than three (3) minutes.

At 5:00 p.m. TIF Illinois made a training presentation to the Board before the regular board meeting and it concluded at 6:10 p.m.

ADMINISTRATION REPORTS

1. Law Enforcement Report

Sheriff Deputy Zeigler had nothing significant to report.

2. Village Staff Reports

Mayor Peck congratulated Library Director Weigel for being a speaker at the upcoming Illinois Library Conference this fall. He also extended kudos to all the staff for a highly successful Family Fest. Public Works Director Fowler reported that a car hit a Village truck at the intersection of Weaver Road and Stevens Creek but no one was injured. The car driver did receive a ticket.

OLD BUSINESS

1. ORDINANCE NUMBER 2025-16 AMENDING THE VILLAGE CODE TO ADOPT REGULATIONS CONCERNING GARAGE SALES (VILLAGE ADMINISTRATOR JILL APPLEBEE)

Village Administrator Applebee explained the details in the change of Ordinance. Constant complaints are received at the Village office regarding every weekend plant sales at several residents which causes too much traffic and congestion. General discussion ensued by the Board then all agreed to allow four per year for these sales, but if the resident wants to have more they must then apply to the Village to become a home business. A citation would be issued by Village office for ordinance violation.

MOTION

Trustee Wendt made a Motion to approve the Ordinance amendment as presented and Trustee Ashby seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 6 – Ashby, Kidd, Young, London, Shaw, Wendt

Nays: 0 – None

Absent: 0 – None

Motion declared carried.

NEW BUSINESS

1. PRESENTATION BY AN AUDIT REPORT FOR FISCAL YEAR 2024 MCK CPAS & ADVISORS (VILLAGE TREASURER RHONDA STEWART)

Village Treasurer Stewart introduced Cathy Mansur from May Cocagne and King. Mansur then made a presentation regarding the 2024 audit and explained various audit details and entries. It is a clean audit with no issues. Mayor Peck thanked Village Treasurer Stewart for her excellent work throughout the year.

2. RESOLUTION NUMBER 7-2025 APPROVING AN AGREEMENT WITH 12CPROPERTIES, LLC, (VILLAGE ATTORNEY LISA PETRILLI)

Village Attorney Jarmer explained the details of the Resolution which outlines an agreement with 12CProperties, LLC to develop a fitness center, driveway, and parking lot. Sorling Northrup recommends approval. A brief Board discussion ensued.

MOTION

Trustee Kidd made a Motion to approve the Resolution as presented and Trustee Wendt seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 6 – Ashby, Kidd, Young, London, Shaw, Wendt

Nays: 0 – None

Absent: 0 – None

Motion declared carried.

3. DISCUSSION AND POTENTIAL ACTION REGARDING ROOF REPLACEMENT AT VETERANS PARK PAVILION (DIRECTOR OF PLANNING & ZONING, RYAN RALEIGH)

Planning & Zoning Director Raleigh explained that the Veterans Pavilion was damaged by hail last spring and needs replaced. The Village filed an insurance claim and it has been budgeted ($14,560.00) for replacement and staff is recommending a metal roof replacement. He shared details of the three bids received and after reviewing they recommend Nisley’s bid of $9,800. A brief Board discussion ensued.

MOTION

Trustee Wendt made a Motion to approve the bid from Nisley’s for $9,800 as presented and Trustee Shaw seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 6 – Ashby, Kidd, Young, London, Shaw, Wendt

Nays: 0 – None

Absent: 0 – None

Motion declared carried.

4. DISCUSSION AND POTENTIAL ACTION REGARDING ROOF REPLACEMENT AT VILLAGE HALL (DIRECTOR OF PLANNING AND ZONING RYAN RALEIGH)

Director of Planning and Zoning Raleigh explained that the Village Hall roof was damaged by hail last spring and it has been budgeted for replacement for $66,000. After it went out for bid three bids were received. After reviewing those bids staff recommends accepting the Roofs by Otto bid for $76,779 for a metal roof. A discussion was held by the Board and after many remaining questions it was agreed to table the topic until prices for an asphalt shingle roof could be compared. Staff agreed to obtain that information for a future presentation to the Board.

No Motion or vote was needed.

5. DISCUSSION AND POTENTIAL ACTION REGARDING IT SERVICE PROPOSAL (LIBRARY DIRECTOR MELANIE WEIGEL)

Library Director Weigel explained that it is in the best interest of the Village to consider the potential benefits of using the same IT vendor for both the library and the Village office. Representatives from both current vendors, Prairie Computer Network Solutions and Network Solutions Unlimited spoke and answered questions from the Board members. A lengthy discussion ensued. Village Administrator Applebee said no decision needed to be made tonight, and that it is simply a topic for general consideration. The topic was tabled until the next Board meeting until more comparative information is available to consider.

No Motion or vote needed.

6. DISCUSSION AND POTENTIAL ACTION REGARDING WATER TOWERS, GROUND STORAGE TANK AND AERATOR MAINTENANCE (VILLAGE ENGINEER JEREMY BUENING)

Village Engineer Buening explained the detailed reasons why the Village did not get the IEPA loan for the water tower project. He then went on to explain the remaining options to consider. A lengthy Board discussion ensued regarding various priorities and procedures. The Board then agreed to put the project out for itemized bid for both towers and see what contractors responded and were available.

No Motion or vote was needed.

ADJOURNMENT

Trustee Wendt made the Motion to adjourn and Trustee Young seconded the Motion. All Board members agreed by voice vote, and the meeting was adjourned at 7:45 p.m.

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