Macon Reporter

Mt. Zion Board of Trustees met Monday, Nov. 21.

Here are the minutes as provided by Mt. zion:

VILLAGE BOARD OF TRUSTEES MEETING MINUTES November 21, 2016

Mayor Wells called the Meeting of the Mt. Zion Village Board of Trustees to order at 5:15 p.m. in the Village Hall Board Room. The following Board Members were present for roll call: Mike Mose, Donna Scales, Vickie Marshall and Kevin Fritzsche. Also present were Village Administrator, Julie Miller, Director of Public Works, Chad Reynolds, Chief of Police, Adam Skundberg, Director of Parks and Recreation, Judy Roessler, Village Treasurer, Corey McKenzie, and Village Clerk, Dawn Reynolds. Ron Johnson arrived at 5:19 p.m. Shane Mendenhall was absent.

Pledge of Allegiance

Public Forum. Ten (10) people were present. No one wished to speak at this time.

Consent Agenda. A motion was made by Trustee Scales to approve the Consent Agenda as presented, seconded by Trustee Fritzsche. A breakdown of Fund Warrants for the period ending November 21, 2016 is as follows: General Fund - $32,217.20, Convention Center - $4040.14, Motor Fuel Tax Fund - $425.49, Unemployment - $1041.14, TIF - $174,481.88, Water Revenue Fund - $68,675.64, Sewer Revenue Fund - $1,642.10, and Risk Management - $2,600.00. A roll call vote was taken: Mose-yea, Scales-yea, Marshall-yea, and Fritzsche-yea. Motion carried 4-yea, 0-nay, 2-absent.

Discussion and Approval of Appointments and Confirmations of Vacant Positions on Various Boards and Commissions: Mayor Wells presented for consideration the appointment of Dave Burge to the Planning Commission and Zoning Board of Appeals, the appointment of Scott Mayberry to the Liquor Control Commission, the appointment of Luke Williams to the Police Pension Board, and the appointment of Wendy Kernan to the Parks and Recreation Commission.

A motion was made by Trustee Fritzsche to approve and confirm Dave Burge as Commissioner of the Planning Commission and Zoning Board of Appeals with the term ending April 2019, to approve and confirm Scott Mayberry as Commissioner of the Liquor Control Commission with the term ending April 2019, to approve and confirm Luke Williams as Commissioner of the Police Pension Board with the term ending April 2019, and to approve and confirm Wendy Kernan as Commissioner of the Parks and Recreation Commission with the term ending April 2019 as presented, seconded by Trustee Mose. A roll call vote was taken: Mose-yea, Johnson-yea, Scales-yea, Marshall-yea, and Fritzsche-yea. Motion carried 5-yea, O-nay, 1-absent.

Discussion and Approval of Ground Lease Agreement - P Tower Development, LLC. Administrator Miller presented for consideration an agreement with PI Tower Development to lease an 80' x 80' piece of land at the Public Works Complex for a cell tower. The area is to the northwest of the saltbin and will not be in conflict with any activities at the Public Works Complex. The Public Works Complex is zoned to allow for structures of this type. The maximum height allowed is 190 by Village ordinance. The lease requires a due diligence fee of $750.00 and monthly payments of $1,100.00, with an annual increase of 2%. The initial term of the lease is 5 years with 5 year renewal terms. Pi Tower Development will also allow the Village to place its AM water meter collector on the tower at no extra cost, allowing for improved collection and coverage. The Village Attorney has reviewed the lease agreement.

A motion was made by Trustee Mose to approve the attached Ground Lease Agreement with PI Tower Development, LLC allowing for the construction of a monopole tower at 1075 N. Public Works Lane as presented, seconded by Trustee Marshall. A roll call vote was taken: Mose-yea, Johnson-yea, Scalesyea, Marshall-yea, and Fritzsche-yea. Motion carried 5-yea, 0-nay, 1-absent.

Discussion and Approval of Ordinance of the Village of Mt. Zion Authorizing a Loan Agreement with the Illinois Environmental Protection Agency to Borrow Funds from the Public Water Supply Loan Program: Administrator Miller presented for consideration an ordinance authorizing a loan agreement with the EPA to borrow up to $3,622,862.00 for the upcoming water tower project. The current interestrate under the IEPA program is 1.64%, which is significantly lower than the current 20 year municipal bond rate of approximately 3%. The loan will be for 20 years with semi-annual payments. It operates like a construction loan utilizing periodic withdrawals to pay for the project. By utilizing this program it is estimated that the Village will save approximately $570,000.00 in interest over the life of the loan when compared to the traditional municipal bond.

A motion was made by Trustee Marshall to approve the attached Ordinance of the Village of Mt. Zion Authorizing a Loan Agreement with the Illinois Environmental Protection Agency to Borrow Funds from the Public Water Supply Loan Program as presented, seconded by Trustee Scales. A roll call vote was taken: Mose-yea, Johnson-yea, Scales-yea, Marshall-yea, and Fritzsche-yea. Motion carried 5-yea, O nay, 1-absent.

Discussion and Approval of Request to Host the SAT Examination - Mt. Zion High School Wednesday, April 5, 2017: Administrator Miller presented for consideration a request from Mt. Zion High School to host the SAT Examination given to approximately 180 students at one time on Wednesday, April 5, 2017 at the Convention Center. Direct costs incurred would be $150.00 for cleaning. The date is available and staff is asking for direction from the Board on how to proceed with the request.

A motion was made by Trustee Johnson to allow Mt. Zion High School to Rent the Convention Center for $150.00 to Cover Cleaning Costs on Wednesday, April 5, 2017 to Host SAT Examinations for Students as presented, seconded by Trustee Fritzsche. A roll call vote was taken: Mose-abstain, Johnson-yea, Scales-yea, Marshall-yea, and Fritzsche-yea. Motion carried 4-yea, 0-nay, 1-absent, 1-abstain.

Discussion Only - 5 Year Capital improvement Plan: Treasurer McKenzie presented a power point that outlined upcoming projects and recommendations from staff for the Village's infrastructure maintenance,

The recently completed water main looping project by the Public Works Department saved the Village approximately $150,000.00, a savings over 50%. The Public Works Department plans to install Phase II of the water main looping project along State Highway 121, saving the Village even more money in the upcoming fiscal year.

Discussion was held regarding Park Addition drainage, Cheryl Drive sidewalks, and the sign program.

Discussion Only - Proposed FY 2017 Budget. Administrator Miller presented a power point of the budget for fiscal year 2017. The public notice will be published in the Mt. Zion Region News and posted on the Village website along with a copy of the budget.

Discussion was held regarding the process of grants.

Administrator & Staff items: Director Roessler reported the WinteriSpring class schedule will be sent to schools next week.

Director Reynolds reported the 12" water main is finished and tied together, awaiting samples. Also, the Christmas decorations have been hung.

Mayor & Trustee items: Trustee Fritzsche thanked Corey and Julie for their presentations and wished everyone a Happy Thanksgiving,

Mayor Wells stated he appreciates everyone's efforts and wished all a Happy Thanksgiving.

Adjournment. A motion was made by Trustee Johnson to adjourn the November 21, 2016 Village Board meeting, seconded by Trustee Marshall. A voice vote was unanimous; motion carried. The

meeting was adjourned at 6:29 p.m.

Respectfully submitted,