Macon Reporter

Village of Warrensburg Village Board met Sept. 17.

Here is the minutes provided by the board:

CALL TO ORDER: Mayor C. Maloney opened the meeting at the Warrensburg Village Hall on Monday, September 17, 2018 at 6:00 p.m. reminding those in attendance that the meeting was being recorded.

THE PLEDGE OF ALLEGIANCE was recited.

ROLL CALL: Present: Mayor C. Maloney, Trustee L. Hackl, Trustee J. Oakley, Trustee K. Musick, Trustee R. Ewing. Also present were Attorney, J. Jankowicz, Chief G. Wheeler and Village Administrative Clerk C. Hundley. Absent were Trustee D. Fisher, Trustee F. Musick and DPW Hadley.

MAYOR’S COMMENTS: Mayor Maloney reminded everyone of the Community Rummage Sale this Friday & Saturday, Sept 21 & 22. The 9th annual lawnmower poker run will be on Saturday, Oct 13 from noon to 5:00. The proceeds from the poker run goes to the Lions Club and they use the funds to give back to the community, specifically at Christmas.

PUBLIC COMMENTS: None

NEW BUSINESS: None

REVIEW/APPROVAL OF MINUTES: Minutes of the regular session meeting of September 4, 2018 were presented for review. Mayor Maloney had meant to ask Village Administrative Clerk C Hundley to research the minutes from the June board meetings in regards to a question raised at the last meeting by Trustee Hackl in regards to the Wind Turbine Farm money. Trustee K. Musick stated she was going to do that after tonight’s meeting but Trustee Hackl stated he had already looked at the minutes and couldn’t find anything where it was approved to use those funds. Motion by Trustee J. Oakley, seconded by Trustee K. Musick to approve the September 4, 2018 regular session minutes as presented. Upon voice vote, motion carried.

VILLAGE ADMINISTRATIVE CLERK: Village Administrative Clerk C. Hundley presented the bills and transfers sheet along with the budget to actual reports for the September 17, 2018 board meeting for review. Cindy mentioned that the budget comparison report may not be completely accurate as she is waiting training from LOCiS to cover many areas of the system. Motion by Trustee K. Musick, seconded by Trustee J. Oakley to accept the balance sheet, pay the current bills and make the transfers as presented, with a correction to the disbursement of the invoice for envelopes. The distribution will be corrected. Upon roll call vote, the trustees voted as follows – Yes: Trustees D. Fisher, L. Hackl, J. Oakley, K. Musick, R. Ewing. Motion carried.

ENGINEER: Mark Bingham updated the board on the cape seal project. The week of 9/24 is planned for E Main St followed by striping. In regards to the cascade step aerator, Mark met with the Village’s IEPA technician and he would support the removal of the step aerator. The next step would be to send a letter with a drawing to the permit department. Mark will take care of that as long as the board agrees and bring the letter to Danny.

Trustee Oakley asked Mark to update the board on the Safe Route To School program. The preliminary engineering would be an advantage to the Village. It is a high priority on the acceptance of the program/application. He presented a breakdown of the application process. It is recommended the Village, Engineer and the School work together to accomplish the application, which should be submitted prior to November 19. The Village has to show it’s financially able to cover the project prior to being reimbursed by IDOT. John explained the breakdown of the preliminary costs involved. IDOT would reimburse the Village for construction costs and construction engineering. If we were to get the grant, we would have to put forth the cost for the Phase 1 and Phase 2 engineering, which are $18,000.00 and $10,000.00 respectively. The grant would be awarded the first part of 2019.

The school is definitely on board with the project. Sharing the costs have not been discussed with the school district as the Village wasn’t aware of the costs after the last board meeting. Trustee Oakley asked if the Village wants to take the lead on the application process and make sure everything gets together or do we want assistance with this.

Trustee Oakley moved and Trustee K. Musick seconded to proceed with the SRTS project with funds being taken out of Road & Bridge, up to $4,500.00. Trustee K. Musick also suggested the school district be formally contacted for sharing of the funding. Trustee Oakley reiterated this does help kids get to school safely and would be a significant improvement to the Village. Engineer Bingham mentioned the cost of improvements could be as much as $200,000.00 worth of work. Trustee Oakley stated we would wait on grant approval before beginning Phase 1. Roll Call vote was called: Yes – Trustees R. Ewing, L. Hackl, J. Oakley, K. Musick. Motion carried.

WATER: Nothing.

BUILDING: Mayor Maloney would be meeting with Jim Stapleton on the apartment complex on E. North St & Washington St. to do a final inspection. At least 95% of the issues have been addressed and resolved.

FINANCE: Nothing. Trustee Oakley asked if we could do a 6 month review of the actual cost over budget reports with the employees. Trustee K. Musick stated she had already looked at some of the items and would be looking further into whether items were miscoded. Even if items were discussed with department heads, it should be brought before the board with an explanation.

STREET: Nothing further.

POLICE: Nothing.

Chief Wheeler passed out reports he had received from the CIRDC with their proposed budget and what our fees should be for 2019. We would be charged $8,277.05 ($24.91 per call) which would be a reduction of $11,279.00 from our prior bill. Several things go into this reduction, one of which is a smaller budget for the CIRDC and they had expected more expenditures since it was their first year. What our department is doing to reduce the cost is working.

Chief Wheeler attended a large K-9 training last week at the Clinton power plant.

SEWER: Trustee Hackl moved and Trustee K. Musick seconded to hold a closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of an employee. ILCS 120/2 (C) (1). Roll call vote: Yes – Trustees L. Hackl, J. Oakley, K. Musick and R. Ewing.

The surveillance cameras have been installed at the water and sewer plants.

VILLAGE ATTORNEY: Nothing.

DIRECTOR OF PUBLIC WORKS: Nothing.

OTHER AND/OR OLD BUSINESS: Trustee Hackl asked about the Wind Turbine money which was received in January. He stated he had been through the minutes and couldn’t find where it had been discussed where the money was going. Trustee Musick mentioned that what probably happened was payroll and bills were due and no tax money had been received at that time. He agreed there had been discussion but no decision had been made. The only thing he could find in the minutes was there was going to be a Finance Committee meeting. Mayor Maloney asked Clerk Hundley to review and pull the minutes to see if a motion was formally made for these funds. It will be reviewed at the October 1 meeting.

The board adjourned to Closed Session at 6:49 p.m.

The Board returned to Open Session at 7:10 p.m.

Motion by Trustee R. Ewing, seconded by Trustee J. Oakley to adjourn. Upon voice vote, motion carried unanimously.

Mayor Maloney adjourned the meeting at 7:11 p.m.

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