Macon Reporter

Village of Forsyth Board of Trustees met Dec. 17.

Here is the minutes provided by the board:

CALL TO ORDER

Mayor Marilyn Johnson called the meeting to order at 6:30 P.M.

PLEDGE OF ALLEGIANCE

ROLL CALL

Upon call of the roll, the following members were physically present: Mayor Marilyn Johnson, Trustee Dave Wendt, Trustee Jim Peck, Trustee Kerry Denison, Trustee Jeremy Shaw, Trustee Kerstin Trachtenberg and Trustee Bob Gruenewald

Absent: None

Staff Present:

Village Administrator David Strohl, Village Attorney Jeff Jurgens, Community and Economic Development Coordinator Nik Duffle, Village Engineer Mary Cave, Library Director Rachel Miller, Public Works Director Larry Coloni and Village Treasurer Rhonda Stewart.

Others Present:

Deputy Ebbert, Jeff London and John Moody.

CONSENT AGENDA

Consideration of items listed on the Consent Agenda under the omnibus vote designation:

1. Approval Of Minutes Of The Regular Meeting Of December 3, 2018

2. Approval Of Warrants

3. Approval Of Treasurer’s Report For The Month Of November, 2018

Trustee Peck addressed the group stating he voted No on the Budget at the last meeting and that was a big mistake. He agrees with every single thing in that budget and David and Rhonda spent so much time on it. What he did not agree with was not adding money to the budget to fix what he saw as a huge problem and he let his emotions get the best of him; so he was apologizing to the group and he thinks it is a good budget.

Motion: Trustee Wendt made the Motion to approve the Consent Agenda as presented and

Trustee Gruenewald seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 6 - Wendt, Peck, Denison, Shaw, Trachtenberg and Gruenewald

Nays: 0 – None

Absent: 0 –None

Motion declared carried.

PUBLIC COMMENT

Mayor Johnson stated that, at this time, the public has the opportunity to express views or make comments to the Mayor and Board of Trustees on agenda items or any other Village issue.

Mayor Johnson asked that comments be limited to not more than three (3) minutes and opened the meeting for the public to address the Board.

None.

ADMINISTRATION REPORTS

1. Law Enforcement Report

Deputy Ebbert stated there was nothing to report.

2. Village Staff Reports

Trustee Gruenewald commented the last 9 out of 11 months have increased in sales tax. He stated that of the 6 years he had data for, 2018 was going to be the highest in sales tax. He asked if we could look to see if this was our best year ever; if it was not too much trouble to find. He stated that he went to McAlister’s Deli and liked the food and the restaurant. He commented to Community and Econom asked Village Administrator David Strohl if all the Trustees had to file annually. Village

Administrator David Strohl said there are 2 times that you need to do that; once when you are a candidate and annually. He stated the County Clerk will ask in January for a list of officials who need to complete them and in February the Clerk will send them out.

OLD BUSINESS

None

NEW BUSINESS

1. Resolution Number 7-2018, A Resolution Amending The Annual Operating And Capital Budget For The Fiscal Year Beginning January 1, 2018 And Ending December 31, 2018 (Village Treasurer Stewart)

Village Treasurer Stewart explained the housekeeping items. One was mainly due to the TIF District Fund and another had to do with sanitary/sewer discharge fees. Trustee Wendt asked if this would be budgeted for in the future and Village Treasurer Stewart said yes.

Motion: Trustee Gruenewald made the Motion to approve Resolution Number 7-2018 and Trustee Trachtenberg seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 6 - Wendt, Peck, Denison, Shaw, Trachtenberg and Gruenewald

Nays: 0 – None

Absent: 0 –None

Motion declared carried.

2. Resolution Number 8-2018, A Resolution Regarding Operations And Personnel Of The Forsyth Public Library (Library Director Miller)

Library Director Miller explained this Resolution was to fine tune some issues concerning the Library policies that are created by the libraries extended hours and part-time staff. She said there were 3 areas which include holidays, vacation time and closing for inclement weather.

Library Director Miller explained they are not changing hours, vacation time or other procedures; this is just to get it formalized and in the policies so there is no confusion.

Discussion between the Trustees took place concerning holiday hours and Library Director Miller assured them this would not include any extra paid holidays.

Motion: Trustee Peck made the Motion to approve Resolution Number 8-2018 and Trustee Denison seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 6 - Wendt, Peck, Denison, Shaw, Trachtenberg and Gruenewald

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Nays: 0 – None

Absent: 0 –None

Motion declared carried.

3. Approval Of Supplemental Agreement Number 2 To The Agreement For Professional Services Between The Village Of Forsyth And Chastain & Associates LLC For 2018 Street Maintenance Project (Village Engineer Cave)

Village Engineer Cave first presented the Board and Staff with a Christmas food gift. She then explained they had finished up the billing and looked at the budget and the construction costs were under budget $14,300.00. Then looking at what invoices they had been holding back to get up to the full contract amount they found they went over the budget by $8,000.00 on engineering costs. This was due to not enough coordination between the county and subcontractors. Village Engineer Cave said she was asking for $4,000.00. Trustee Peck stated that he was disappointed in how they came under budget on the construction costs and then went over $8,000.00 on engineering costs due to coordination with the people she deals with everyday. He said he hoped in the future that we could figure out how to work this closer as we have some big projects coming up.

Village Engineer Cave said they were working on ideas to do this better and they would work on ways to give residents more notice for road work being done. Village Administrator Strohl stated we need to write into the contracts to give residents need at least 24 hours notice.

Motion: Trustee Wendt made the Motion to approve Supplement Agreement Number 2 To The Agreement For Professional Service Between The Village Of Forsyth And Chastain & Associates LLC For 2018 Street Maintenance Project and Trustee Peck seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 6 - Wendt, Peck, Denison, Shaw, Trachtenberg and Gruenewald

Nays: 0 – None

Absent: 0 –None

Motion declared carried.

ADJOURNMENT

Motion: Trustee Wendt made the Motion to adjourn, and Trustee Denison seconded. Motion was approved by voice vote.

The meeting was adjourned at 7:15P.M.

http://www.forsythvillage.us/village-board/minutes.htm