Macon Reporter

Village of Warrensburg Village Board met June 3.

Here is the minutes provided by the board:

CALL TO ORDER: Mayor Maloney opened the meeting at the Warrensburg Village Hall on Monday, June 3, 2019 at 6:00 p.m. reminding those in attendance that the meeting was being recorded.

THE PLEDGE OF ALLEGIANCE was recited.

ROLL CALL: Present: Mayor Maloney, Trustee Fisher, Trustee Ewing, Trustee Hackl, Trustee Hood, Trustee Lock, and Trustee Oakley. Also present were Attorney J. Jankowicz, VAC Hundley, and Chief Wheeler. DPW Hadley was absent.

MAYOR’S COMMENTS: Mayor Maloney mentioned it was nice to have a full board seated at the table and proceeded to hand out the updated committee roster. Mayor Maloney is still in contact with the firm for the codification of ordinances.

A request had been received from the W-L Education Foundation for sponsorship of their golf outing. The request died for lack of a motion.

A request had been received from the Warrensburg Sportman’s Club for assistance with their fireworks. It was suggested by Trustee Oakley to contact the Corn Festival committee since it is a community function. Mayor Maloney will bring this request to the Festival committee.

PUBLIC COMMENTS: Phil Marquis, zoning officer, asked where the street classification map was located. Mayor Maloney will check with the engineers and/or DPW Hadley to see if they were aware of the classifications. Mr. Marquis clarified the setbacks are determined by the street classifications. Mr. Marquis also mentioned with the appointment of Ed Lock to the Village Board, there is now an opening on the zoning board.

Mr. Marquis asked about the base rate for sewer suggested by RCAP and why it wasn’t structured differently. Trustee Oakley explained the gentleman from RCAP was actually in attendance and explained how the analysis worked for wastewater services.

NEW BUSINESS: Nothing.

REVIEW/APPROVAL OF MINUTES: Minutes of the regular session meeting of May 20, 2019 were presented for review. A motion was made by Trustee Oakley, seconded by Trustee Lock to approve the minutes of the May 20, 2019 regular session. Motion carried. The minutes of the closed session of May 20, 2019 were presented for review. Atty Jankowicz mentioned he didn’t have Trustee Hood’s name correct in the minutes. Trustee Hackl also noticed he had not been shown as being present in the meeting. Mayor Maloney updated the board stating “due to the high cost, the employee has rescinded his request/opportunity at this time:” A motion was made by Trustee Ewing, seconded by Trustee Fisher to approve the closed session minutes of May 20, 2019 as corrected. Roll call vote: Yes – Trustees Oakley, Hood, Ewing, Lock, Fisher, & Hackl.

VILLAGE ADMINISTRATIVE CLERK: Village Administrative Clerk C. Hundley presented the bills, balance & transfers sheet for June 3, 2019, along with the budget to actual reports. Since the Village had collected enough funds to pay the Illini Drainage Fee, that bill was included with these bills. Trustee Oakley did ask the department heads and/or the Trustees review the budget to actual reports for their departments to try to keep expenses in line with the budget. A motion was made by Trustee Fisher, seconded by Trustee Ewing to accept the balance sheet, pay the bills as presented and make the appropriate transfers. Roll call vote: Yes – Trustees Ewing, Lock, Fisher, Hackl, Hood & Oakley. Motion carried.

VAC Hundley reported she had been asked to contact RD McMillen to see what they would charge for air fresheners compared to Fikes Fresh Brands. The cost savings would be approximately $120.00 per year so with the boards’ approval, she will be contacting Fikes Fresh Brands to remove their devices and request RD McMillen to provide this service. She is getting paperwork from Buena Vista Bank in order to change the signatures on the accounts to the current Finance Committee.

ENGINEER: Mark Bingham had contacted the Village to let us know representatives from IDOT want to do a walk-thru of the SRTS project and would like as many of the committee members present.

WATER: Brock Teichmiller from RCAP was here to discuss the results of the water rate study the Village had asked them to perform. He explained all the services RCAP provides for various communities at no cost. He reiterated the fact they just present the facts to the communities and make suggestions. The ultimate decisions are made by each community.

He started his presentation by asking how the wastewater rate increase was received by the residents. VAC Hundley stated she had only received one question in person and one by phone so much better than expected. He explained what is used for fixed costs and variable costs. He explained that the water payments should not only be enough to meet the monthly costs but to also provide for future expenses. Using the year over year comparisons, we are in the red as far as expenses vs revenue. Expenses are going up approx. 23% and revenue is approx. 17%. Several suggestions were made as to how to monitor water usage in order to account for discrepancies in water billed vs water pumped. Mr. Teichmiller also mentioned that when we decide to increase the rates, we should consider changing the base rate to be calculated on 1000 gal instead of 2000 gal. This is pretty much the industry standard. He also recommended the rates be reviewed every year and the Village may want to change their ordinances to a percentage range increase instead of a set percentage. Mayor Maloney asked if RCAP would go ahead and do a condition of assets and water product study.

BUILDING: Trustee Lock had been given a copy of a letter that had been sent to 291 N Main regarding stagnant water. Mayor Maloney mentioned Trustee Lock may need to reach out to the new owners of 224 W Main as it appears work has stopped.

FINANCE: Trustee Oakley presented a categorized sheet of our budget in order to aid in working through the appropriation ordinance. He asked the board to think about different projects they would like to see added if additional funds should become available. The categorization should help with more of a cushion on the appropriation ordinance in the respect that if a specific line item goes over the appropriated amount, an amendment wouldn’t need to be filed. Atty Jankowicz reminded the board the Appropriation needs to be adopted by the 2nd meeting in July.

STREETS: DPW Hadley had given Trustee Hackl some information on sidewalk repair outside the SRTS project. He will have that information, including pricing at the next board meeting.

POLICE: Nothing. Chief Wheeler presented the monthly report for May. Harold Hawkins asked if the police dept writes a state citation, does Warrensburg get some of the fines back? Chief Wheeler stated we normally get approximately 25% of the fine. Chief Wheeler has applied to get a “drug box” which will be put somewhere in town and persons can drop off any unused prescription drugs. It does have to be monitored as opposed to being out in the open. It will probably be set up within the Village Hall.

SEWER: Nothing.

VILLAGE ATTORNEY: Nothing

DIRECTOR OF PUBLIC WORKS: Nothing.

OTHER AND/OR OLD BUSINESS: Harold Hawkins asked if anything had been heard about the work to be done on Co 20. The last Mayor Maloney heard was the project had been put on the back burner.

A motion was made by Trustee Hackl, seconded by Trustee Oakley to adjourn. Motion carried. Meeting adjourned at 7:52 p.m.

http://warrensburgillinois.info/files/131966371.docx