Macon Reporter

Village of Warrensburg Village Board met May 20.

Here is the minutes provided by the board:

CALL TO ORDER: Mayor Maloney opened the meeting at the Warrensburg Village Hall on Monday, May 20, 2019 at 6:00 p.m. reminding those in attendance that the meeting was being recorded.

THE PLEDGE OF ALLEGIANCE was recited.

ROLL CALL: Present: Mayor Maloney, Trustee Fisher, Trustee Ewing, Trustee Hackl, Trustee Lock, and Trustee Oakley. Also present were Attorney J. Jankowicz, VAC Hundley, DPW Hadley and Chief Wheeler.

MAYOR’S COMMENTS: The mayor asked for advice and consent of the Board in order to fill the 2nd vacancy on the Village Board. Letters of intent had been received from Kerry Hood (who was in the audience) and Jack Pugh. Trustee Fisher asked Mr. Hood why he wanted to serve on the board. He stated he would like to see the community continue to improve. Mayor Maloney asked if it would be a problem to attend the Board meetings since he operates the elevator and coaches a team. Trustee Lock asked to see Mr. Hood’s letter of intent. It had been sent as an email to Mayor Maloney and he was unable to pull it up at this time. Mayor Maloney stated he had also received a letter from Jack Pugh but there was a concern with his appointment since he sometimes works evenings at the hospital, plus he wasn’t in attendance at either board meeting. Since there were no further questions for Kerry Hood, Mayor Maloney asked for a roll call vote to approve the appointment. Roll Call: Yes – Trustees Oakley, Ewing, Lock, Fisher and Hackl. Kerry Hood was asked to come forward and was sworn in as Village Trustee, filling the remaining term of Frank Musick.

It had been discussed at the last board meeting about making a donation for the Barclay Public Library Backyard Theater and it was suggested a contribution be made from the Community Celebration. Mayor Maloney asked if there was any further discussion or suggestions. It died for lack of a motion.

New committee appointments were passed out with Trustee Lock on the listing but another list will be available at the next meeting with the addition of Trustee Hood. Basically, Trustee Lock had filled the positions of Karen Musick and Trustee Hood will fill the positions of Frank Musick. Mayor Maloney specifically mentioned the SRTS Grant Committee which is comprised of DPW Hadley, Fire Chief & School Maintenance Director Keith Hackl, Police Chief Wheeler, Superintendent Kristen Kendrick-Weikle, Engineer Mark Bingham, Trustee Oakley, Trustee Hackl and Mayor Maloney. There will not be a chairperson of this committee.

The annual payment for the Wind Turbine’s had been received and was a little larger than last year. It was $15,300.00 and under Finance, he would like to discuss how it will be used.

Auditors will be in this coming week so it was recommended the board table be cleared.

PUBLIC COMMENTS: Harold Hawkins welcomed Mr. Lock to his first meeting even though his first motion was to adjourn.

NEW BUSINESS: Nothing.

REVIEW/APPROVAL OF MINUTES: Minutes of the regular session meeting of May 6, 2019 were presented for review. A motion was made by Trustee Oakley, seconded by Trustee Hackl to approve the minutes of the May 6, 2019 regular session. Motion carried, with Trustee Hood abstaining.

VILLAGE ADMINISTRATIVE CLERK: Village Administrative Clerk C. Hundley presented the bills, balance & transfers sheet for May 20, 2019, along with the budget to actual reports. She stated additional IL Funds had been received and the amount received for Income Tax was a larger amount than had been received all of the previous year. Trustee Hackl asked why the bill for cold patch was coming out of Alley maintenance when it was for streets. VAC Hundley explained it was where it was listed in the MFT resolution so that was where it was shown on the budget. Mayor Maloney had a question as to why we were paying Professional Housekeepers monthly along with an additional bill for Fikes Fresh Brands. VAC Hundley was asked to check with Professional Housekeepers to see if they had something similar and what that cost would be. VAC Hundley also explained for the new trustees and to refresh everyone what the budget comparison report includes. A motion was made by Trustee Fisher, seconded by Trustee Ewing to accept the balance sheet, pay the bills as presented and make the appropriate transfers. Roll call vote: Yes – Trustees Ewing, Lock, Fisher, Hood & Oakley. No – Trustee Hackl. Motion carried.

ENGINEER: Mark Bingham the contract for the SRTS Program. This contract covers Phase 1. The estimated cost for this phase is $22,115.00. Mayor Maloney asked what would happen if we would start to install a sidewalk and the homeowner doesn’t want it. He was advised the sidewalk would be on the Village right-of-way. He also suggested as we get closer to installing or working on sidewalks, the board meet with the residents involved to completely explain the project. Trustee Hood asked how other sidewalks would be upgraded or installed and Mark Bingham explained this particular project could only cover the areas presented in the project but it was the suggestion to develop a long-range plan for other upgrades. A motion was made by Trustee Fisher to approve the Agreement for Professional Services with Chastain & Associates LLC, which he withdrew when it was brought up this couldn’t be paid for using the grant money. Trustee Oakley explained a couple options for paying for these Phase 1 costs. DPW Hadley asked if any R & B money had been received this year and none had. He stated he had sidewalks needing repair now and if the account has $26,838.00, could some be used to start these repairs? Engineer Bingham advised that before any sidewalk repair be done, it should be coordinated with IDOT with the upgrades already stated in the grant application. A motion was made by Trustee Hackl, seconded by Trustee Oakley, to accept the Agreement for Professional Services with Chastain & Associates and pay for this Phase 1 project in the amount of $22,115.00 using $15,000.00 budgeted from the R & B fund and $7,115.00 from the Wind Turbine payment, which had purposely not been included in the proposed budget so specific project decisions could be made. A question was asked whether TIF funds could be used but since this is for engineering services, it may not be possible. Mayor Maloney will check with Moran Economic. Roll call vote: Yes – Trustees Ewing, Hood, Fisher, Hackl, Oakley & Lock. Motion carried.

In order to track where the Wind Turbine income goes, it will be shown on the Balance Sheet as a separate entry.

WATER: Nothing.

BUILDING: Trustee Lock had noticed some No Trespassing signs had been put up at 224 W Main. He asked what other communication we had received. Mayor Maloney stated he had been told they were currently cleaning the brush from around the property and tree work. They were then going to clean and update the home to see what could be repaired. They had no intent to demolish the building. Atty Jankowicz asked if the house was secure and the response was it was not. His concern was for risk and it was suggested the Village send them a letter stating that while they are attempting to renovate the property, they should take steps to secure the doors and windows.

FINANCE: Nothing.

STREETS: A motion was made by Trustee Hackl, seconded by Trustee Lock to go into closed session at the end of the meeting to discuss the appointment, employment, compensation, discipline, performance or dismissal of an employee pursuant to 5ILCS 120/2 (C) (1). Roll call vote: Yes – Trustees Lock, Fisher, Hackl, Oakley, Hood and Ewing. Motion carried. Mayor Maloney requested that DPW Hadley be included in the closed session meeting. Trustee Hackl thanked the Village employees, Trustee Oakley and Chastain & Associates for their hard work in obtaining the SRTS grant.

POLICE: Nothing. Chief Wheeler stated he had received an email from Verizon prior to the meeting stating the new rates for the Village cell phones and it should be approximately $200.00 less per month. Mayor Maloney asked the status of the white Tahoe. Chief Wheeler mentioned it will run but it’s not in service at this time. Trustee Lock asked if any further research was done in regards to lowering the speed limit to 20 mph. Chief Wheeler stated he and the department had been spending more time in the area and at this time, there hasn’t been any issues.

SEWER: Nothing. DPW stated blower #3 is down and they are waiting on parts.

VILLAGE ATTORNEY: Still waiting to adopt Ordinance #734 of the Village Investment policy. He had handed out prior to the meeting the Appropriation Ordinance for last fiscal year and asked the board to review this prior to the next meeting. He explained what the difference is between the budget and the appropriation. Trustee Oakley asked if the appropriation could be done differently – more by categories rather than specific line items. Atty Jankowicz stated it could be done either way.

DIRECTOR OF PUBLIC WORKS: Nothing. Harold Hawkins asked if anything had been heard as to the work on Co Highway 20. Engineer Mark Bingham stated he had heard they were going to be doing some ditch cleaning along the bridge and there is a water line in the area which might need to be lowered.

OTHER AND/OR OLD BUSINESS: Mayor Maloney is still looking at alternatives for the Welcome to Warrensburg signs.

The board left for closed session at 7:12 p.m.

The board reconvened the open session at 7:38 p.m.

A motion was made by Trustee Hood, seconded by Trustee Hackl to adjourn. Motion carried. Meeting adjourned at 7:39 p.m.

http://warrensburgillinois.info/files/131781958.docx