Macon Reporter

City of Clinton Mayor and Board of Trustees met June 18.

Here is the minutes provided by the board:

The invocation was led by Alderman Cashion followed by the pledge of allegiance to the flag led by Alderman Barnett.

ROLL CALL City Clerk, Russell Wall

Present:

David Ellis – Alderman Ward 1 

Jim Martin – Alderman Ward 2 by telephone 

William O Barnett - Alderman Ward 3 

Keith Perritt – Alderman Ward 4 

Jan Cossitt – Alderwoman Ward 5 

Mike Cashion – Alderman Ward 6

Absent:

Ricki Garrett – Alderwoman-at-Large

APPROVAL OF CONSENT AGENDA ITEMS A - I

MOTION made by Alderman Ellis and SECONDED by Alderwoman Cossitt to approve the Consent Agenda Items A - I. THE MOTION PASSED BY A VOTE OF 5 TO 0. ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

DEPARTMENT HEAD REPORT

Chandra Broomfield, Director of Therapeutic Recreation updated the board on the participation and the number of programs sponsored by the Therapeutic Recreation Department from January 2019 through June 2019. Chandra then updated the board on the growth of the participation and number of programs offered by the Department since the Department was founded. Finally, she updated the board on the programs and events to be sponsored by the Department in the next few months. Alderman Martin joined the meeting by telephone during this presentation at 7:05 pm.

BOARD OF ALDERMAN DISCUSSION AND REPORTS

There were no items from the Board of Aldermen.

MAYOR’S DISCUSSION AND REPORTS

APPROVE THE AMENDMENTS TO THE CITY OF CLINTON'S POLICY ON DRUG AND ALCOHOL ABUSE TO BECOME EFFECTIVE JULY 1, 2019, AND FURTHERMORE REPEAL ANY RULES AND/OR REGULATIONS THAT MAY CONFLICT WITH THE CURRENT DRUG AND ALCOHOL ABUSE POLICY THAT BECOMES EFFECTIVE ON JULY 1, 2019

Upon presentation by Russell Wall, City Clerk, MOTION made by Alderman Cashion and SECONDED by Alderman Barnett the board approved the amendments to the City of Clinton's Policy on Drug and Alcohol Abuse to become effective July 1, 2019, and furthermore approved the repeal of any rules and/or regulations that may conflict with the current Drug and Alcohol Abuse Policy that becomes effective on July 1, 2019. During the discussion of this item contact by telephone with Alderman Martin was lost at 7:17 pm. Alderman Martin did not vote on this item. THE MOTION PASSED BY A VOTE OF 5 TO 0. ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVE A RESOLUTION BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF CLINTON, MISSISSIPPI TO PROCEED WITH A LOAN ON BEHALF OF THE CITY FROM THE MISSISSIPPI DEVELOPMENT AUTHORITY FOIR THE PURPOSE OF COMPLETING CAPITAL IMPROVEMENTS IDENTIFIED AS ADDING BATHROOM FACILITIES TO ROBINSON PARK AND NORTHSIDE PARK AND REPAIRING RESTROOM FACILITIES AT TRACEWAY PARK

Upon presentation by Russell Wall, City Clerk, MOTION made by Alderman Ellis and SECONDED by Alderman Perritt the board approved the Resolution by the Mayor and Board of Aldermen of the City of Clinton, Mississippi to proceed with a loan on behalf of the City from the Mississippi Development Authority for the purpose of completing capital improvements identified as adding bathroom facilities to Robinson Park and Northside Park and repairing restroom facilities at Traceway Park. During the discussion of this item contact by telephone with Alderman Martin was re-established at 7:19 pm. THE MOTION PASSED BY A

VOTE OF 6 TO 1. ALDERMAN ELLIS, ALDERMAN MARTIN, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVAL FOR TWO ADDITIONAL ALPR SITES AT STATE CONTRACT PRICING BETWEEN THE CITY OF CLINTON, MISSISSIPPI AND TCSWARE

Upon presentation by Ford Hayman, Police Chief, MOTION made by Alderman Cashion and SECONDED by Alderwoman Cossitt the board approved two additional ALPR sites at state contract pricing between the City of Clinton, Mississippi and TCSware. THE MOTION PASSED BY A VOTE OF 6 TO 1. ALDERMAN ELLIS, ALDERMAN MARTIN, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVE AN AGREEMENT BETWEEN THE CITY OF CLINTON, MISSISSIPPI AND WIER BOERNER ALLIN ARCHITECTURE RELATED TO THE CLINTON SOFTBALL CONCESSION BUILDING

Upon presentation by Adam Wade, Director of Parks and Recreation, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Barnett the board approved the agreement between the City of Clinton, Mississippi and Wier Boerner Allin Architecture related to the Clinton Softball Concession Building. THE MOTION PASSED BY A VOTE OF 5 TO 1. ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE. ALDERMAN MARTIN VOTED NAY

ADOPTION OF A RESOLUTION BY THE BOARD OF ALDERMEN OF THE CITY OF CLINTON TO APPROVE AND ACCEPT THE FINAL PLAT FOR CEDAR HILL PLACE, PHASE 1(a) AND TO AUTHORIZE THE ACCEPTANCE AND RECORDING OF EASEMENTS AND FOR RELATED PURPOSES

Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderman Barnett and SECONDED by Alderwoman Cossitt the board approved the adoption of a

of Aldermen of the City of Clinton to approve and accept the final plat for Cedar Hill Place, Phase 1(A) and authorized the acceptance and recording of easements and for related purposes. THE MOTION PASSED BY A VOTE OF 6 TO 0. ALDERMAN ELLIS, ALDERMAN MARTIN, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVAL TO PURCHASE FOR THE STATE CONTRACT PRICE OF $38,610.00 TWO (2) 2019 DODGE RAM EXTENDED CAB 4X4 V-6 TRUCKS FOR THE CLINTON PUBLIC WORKS DEPARTMENT

Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Cashion the board approved the purchase for the state contract price of $38,610.00 two (2) 2019 Dodge Ram Extended Cab 4x4 V-6 trucks for the Clinton Public Works Department. THE MOTION PASSED BY A VOTE OF 6 TO 0. ALDERMAN ELLIS, ALDERMAN MARTIN, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVAL TO PURCHASE FOR THE STATE CONTRACT PRICE OF $26,200.00 ONE (1) 2018 DODGE RAM 2500 4X4 TRUCK FOR THE CLINTON PUBLIC WORKS DEPARTMENT

Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderman Perritt and SECONDED by Alderwoman Cossitt the board approved the purchase for the state contract price of $26,200.00 one (1) 2018 Dodge Ram 2500 4x4 truck for the Clinton Public Works Department. THE MOTION PASSED BY A VOTE OF 6 TO 0. ALDERMAN ELLIS, ALDERMAN MARTIN, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMANN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVE THE QUOTE SUBMITTED BY COVINGTON SALES & SERVICE, INC. IN

THE AMOUNT OF $23,300.00 AS BEING THE LOWEST AND BEST BID FOR ONE (1) CIMLINE 250 GALLON TACK KETTLE TRAILER FOR THE CLINTON PUBLIC WORKS DEPARTMENT

Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderman Perritt and SECONDED by Alderman Barnett the board approved the quote submitted by Covington Sales & Service Inc. in the amount of $23,300.00 as being the lowest and best bid for one (1) Cimline 250 Gallon Tack Kettle Trailer for the Clinton Public Works Department. During the discussion of this item contact by telephone with Alderman Martin was lost at 7:31 pm. Alderman Martin did not vote on this item. Also, contact by telephone with Alderman Martin was never re-established for the remainder of the meeting. THE MOTION PASSED BY A VOTE OF 5 TO 0. ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVE THE ACCEPTANCE AND AWARDING OF THE LOWEST AND BEST BID FROM SUPERIOR ASPHALT OF N$1,032,999.81 FOR THE 2019 STREET PAVING IMPROVEMENTS

Upon presentation by Bill Owen, Consulting City Engineer, MOTION made by Alderman Cashion and SECONDED by Alderman Barnett the board approved the acceptance and awarding of the lowest and best bid from Superior Asphalt of $1,032,999.81for the 2019 Street Paving Improvements. THE MOTION PASSED BY A VOTE OF 5 TO 0. ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVE A RESOLUTION BY THE BOARD OF ALDERMEN OF THE CITY OF CLINTON TO APPROVE A MEMORANDUM OF LEASE AGREEMENT BETWEEN THE CITY AND MISSISSIPPI COLLEGE AND FOR RELATED PURPOSES

Upon presentation by Chelsea Brannon, City Attorney, MOTION made by Alderman Ellis and SECONDED by Alderman Barnett the board approved a Resolution by the Board of the City of Clinton to approve a Memorandum of Lease Agreement between the City and Mississippi College and for related purposes. THE MOTION PASSED BY A VOTE OF 5 TO 0. ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVE TRANSFERRING $370,000 TO FUND 326 WITH $200,000 COMING FROM FUND 315 AND $170,000 COMING FROM FUND 330 FOR THE CONSTRUCTION OF A PAVILION AND BATHROOM IN LIONS CLUB PARK

Upon presentation by Phil Fisher, Mayor, MOTION made by Alderman Barnett and SECONDED by Alderman Ellis the board approved transferring $370,000 to Fund 326 with $200,000 coming from Fund 315 and $170,000 coming from Fund 330 for the construction of a pavilion and bathroom in Lions Club Park. THE MOTION PASSED BY A VOTE OF 5 TO 0. ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

APPROVE AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF LIONS CLUB PARK

Upon presentation by Chelsea Brannon, City Attorney, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Perritt the board authorized the advertisement for bids for the construction of Lions Club Park. THE MOTION PASSED BY A VOTE OF 5 TO 0. ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE

ADJOURN 7:41 PM

MOTION made by Alderman Cashion and SECONDED by Alderman Ellis to adjourn until the next regular meeting of the Mayor and Board of Aldermen of the City of Clinton, Mississippi to be held July 2, 2019 at 7:00 pm. MOTION CARRIED UNANIMOUSLY

https://www.clintonms.org/application/files/5515/6215/8242/Minutes-2019-06-18.pdf