Leads/City of Clinton Mayor and Board of Trustees met May 7.
Here is the minutes provided by the board:
WELCOME AND CALL TO ORDER Mayor Phil Fisher
INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
The invocation was led by Alderman Martin followed by the pledge of allegiance to the flag led by Alderman Cashion.
ROLL CALL City Clerk, Russell Wall
Present: Ricki Garrett – Alderwoman-at-Large
David Ellis – Alderman Ward 1
Jim Martin – Alderman Ward 2
William O Barnett - Alderman Ward 3
Keith Perritt – Alderman Ward 4
Jan Cossitt – Alderwoman Ward 5
Mike Cashion - Alderman Ward 6
APPROVAL OF CONSENT AGENDA ITEMS A-R
MOTION made by Alderman Ellis and SECONDED by Alderman Perritt to approve the
Consent Agenda Items A - R. MOTION CARRIED UNANIMOUSLY
DEPARTMENT HEAD REPORT
Marsha Barham, Director of the Visitor Center informed the Board that National Travel and
Tourism Week was being celebrated at the Visitors Center. Marsha also updated the Board on the number of visitors to the Visitor Center for the month of April 2019. Other activities and events at the Visitor Center were as follows: a new Welcome banner was being prepared that would welcome visitors in fifteen (15) different languages, meetings with local hotel managers would be held explaining the activities and events offered by the city, information was be gathered on cycling companies to explain the activities and events offered by the city, sixty-five (65) Veterans Banners would be hung on city street light polls for the Memorial Weekend, and Marsha talked about the project to honor local citizens that have received local, state, and national honors.
BOARD OF ALDERMAN DISCUSSION AND REPORTS
There were no items from the Board of Aldermen.
MAYOR'S DISCUSSION AND REPORTS
CERTIFICATE OF APPROPRIATENESS - BARRY SMITH - 106 W LEAKE STREET - WARD 1
Upon presentation by Roy Edwards, Director of Community Development, MOTION made by Alderman Ellis and SECONDED by Alderwoman Garrett the board approved the request from Barry Smith for a Certificate of Appropriateness to replace an awning and changing the color of the awning to black and to paint the north and east side of the building davenport tan located at 106 W Leake Street in the City of Clinton, Mississippi. The Architectural Review Committee, the Historical Preservation Committee and the Planning and Zoning Committee recommended approval. Alderman Martin left the meeting at 7:11 pm and returned to the meeting at 7:15 pm. Alderman Martin did not participate in the discussion of this item nor did he vote on thi MOTION CARRIED UNANIMOUSLY
CERTIFICATE OF APPROPRIATENESS - JIM MARTIN – 108 W LEAKE STREET - WARD 1
Upon presentation by Roy Edwards, Director of Community Development, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Ellis the board approved the request from Jim Martin for a Certificate of Appropriateness to replace an awning and changing the color of the awning to black and to paint the north and east side of the building davenport tan lo 108 W Leake Street in the City of Clinton, Mississippi. The Architectural Review Committee, the Historical Preservation Committee and the Planning and Zoning Committee recommended approval. Alderman Martin left the meeting at 7:11 pm and returned to the meeting at 7:15 pm. Alderman Martin did not participate in the discussion of this item nor did he vote on this item. MOTION CARRIED UNANIMOUSLY
SITE PLAN – BIRDSONG CONSTRUCTION – 1010 INDUSTRIAL PARKWAY – WARD 1
Upon presentation by Roy Edwards, Director of Community Development, MOTION made by Alderman Cashion and SECONDED by Alderman Barnett the board approved the site plan presented by Birdsong Construction for a sign to be placed at 1010 Industrial Parkway in the City of Clinton, Mississippi. The Planning and Zoning Committee recommended approval. MOTION CARRIED UNANIMOUSLY
UNKEMPT PROPERTY LOCATED AT 103 DANIEL DRIVE
Upon presentation by Roy Edwards, Director of Community Development, MOTION made by
Alderman Ellis and SECONDED by Alderman Perritt the board approved a resolution determining the necessity for cleaning the property located at 103 Daniel Drive, under the authority granted to municipalities by Section 21-19-11, Mississippi Code of 1972, as amended and other applicable statutes and ordinances. The Board also gave the owners ninety (90) days to make the repairs before the resolution would take effect. A public hearing was held and one of the owners stated that they needed more time to complete the repairs. The owner stated that the recent rains had caused a delay in making the repairs and that they have gotten estimates for the cost of the repairs. There was no public comment. The resolution is on file with the City Clerk. MOTION CARRIED UNANIMOUSLY
UNKEMPT PROPERTY LOCATED AT 205 N RECTANGLE DRIVE
Upon presentation by Roy Edwards, Director of Community Development, MOTION made by Alderman Perritt and SECONDED by Alderman Ellis the board approved a resolution determining the necessity for cleaning and demolition of the property located at 205 N Rectangle Drive, under the authority granted to municipalities by Section 21-19-11, Mississippi Code of 1972, as amended and other applicable statutes and ordinances. A public hearing was held but no one representing the property owners was present and there was no public comment. The resolution is on file with the City Clerk. MOTION CARRIED UNANIMOUSLY
APPROVE A BUDGET AMENDMENT TO THE FY 2019 CITY OF CLINTON BUDGET FOR $1,000,000 RECEIVED FROM SPEAKER PHILLIP GUNN AND THE MISSISSIPPI STATE LEGISLATURE TO BE ADDED TO ACCOUNT #001-215-723 FOR STREET PAVING
Upon presentation by Phil Fisher, Mayor, MOTION made by Alderman Cashion and SECONDED by Alderwoman Cossitt the board approved a budget amendment to the FY 2019 City of Clinton budget for $1,000,000 received from Speaker Phillip Gunn and the Mississippi State Legislature to be added to account #001-215-723 for Street Paving. MOTION CARRIED UNANIMOUSLY
APPROVE A BUDGET AMENDMENT TO THE FY 2019 CITY OF CLINTON BUDGET TO MOVE $1,000,000 FROM ACCOUNT #001-215-723 STREET PAVING AND TO MOVE $800,000 TO ACCOUNT #001-305-720 FOR PARK IMPROVEMENTS AND TO MOVE $200,000 TO ACCOUNT #001-305-752 FOR PARK IMPROVEMENT GRANT MATCH MONEY
Upon presentation by Phil Fisher, Mayor, MOTION made by Alderman Ellis and SECONDED by Alderman Cashion the board approved a budget amendment to the FY 2019 City of Clinton budget to move $1,000,000 from account #001-215-723 Street Paving and to move $800,000 to account #001-305-720 for park improvements and to move $200,000 to account #001-305-752 for park improvement grant match money. THE MOTION PASSED BY A 6 TO 1 VOTE. ALDERWOMAN GARRETT, ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE. ALDERMAN MARTIN VOTED NAY.
APPROVE A BUDGET AMENDMENT TO THE FY 2019 CITY OF CLINTON BUDGET FOR $500,000 RECEIVED FROM SPEAKER PHILLIP GUNN AND THE MISSISSIPPI STATE LEGISLATURE TO BE ADDED TO ACCOUNT #304-215-711 FOR THE CLINTON PARKWAY REPAIR/RESURFACING PROJECT
Upon presentation by Phil Fisher, Mayor, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Barnett the board approved a budget amendment to the FY 2019 City of Clinton budget for $500,000 received from Speaker Phillip Gunn and the Mississippi State Legislature to be added to account #304-215-711 for the Clinton Parkway repair/resurfacing project. MOTION CARRIED UNANIMOUSLY
APPROVE A BUDGET AMENDMENT TO THE FY 2019 CITY OF CLINTON BUDGET TO MOVE $410,000 FROM ACCOUNT #304-652-711 AND TO MOVE THIS AMOUNT TO ACCOUNT #304-652-755 FOR THE LION'S CLUB PARK PROJECT
Upon presentation by Phil Fisher, Mayor, MOTION made by Alderman Perritt and SECONDED by Alderman Barnett the board approved a budget amendment to the FY 2019 City of Clinton budget to move $410,000 from account #304-652-711 and to move this amount to account #304-652-755 for the Lion's Club Park Project. THE MOTION PASSED BY A 6 TO 1 VOTE. ALDERWOMAN GARRETT, ALDERMAN ELLIS, ALDERMAN BARNETT, ALDERMAN PERRITT, ALDERWOMAN COSSITT AND ALDERMAN CASHION VOTED AYE. ALDERMAN MARTIN VOTED NAY.
APPROVE THE ACCEPTANCE OF A LEASE/PURCHASE PROPOSAL SUBMITTED BY TRUSTMARK NATIONAL BANK, AND FURTHERMORE AUTHORIZE THE MAYOR TO EXECUTE A CONTRACT WITH TRUSTMARK NATIONAL BANK FOR THE FINANCING OF VEHICLES FOR THE FIRE, THERAPEUTIC RECREATION, AND COMMUNITY DEVELOPMENT DEPARTMENTS
Upon presentation by Russell Wall, City Clerk, MOTION made by Alderman Ellis and SECONDED by Alderwoman Garrett the board approved the acceptance of a Lease/Purchase proposal submitted by Trustmark National Bank, and furthermore authorized the Mayor to execute a contract with Trustmark National Bank for the financing of vehicles for the Fire, Therapeutic Recreation and Community Development Departments. MOTION CARRIED UNANIMOUSLY
APPROVE THE ACCEPTANCE OF A LEASE/PURCHASE PROPOSAL SUBMITTED BY TRUSTMARK NATIONAL BANK, AND FURTHERMORE AUTHORIZE THE MAYOR TO EXECUTE A CONTRACT WITH TRUSTMARK NATIONAL BANK FOR THE FINANCING OF VEHICLES FOR THE CLINTON POLICE DEPARTMENT
Upon presentation by Russell Wall, City Clerk, MOTION made by Alderman Perritt and SECONDED by Alderwoman Garrett the board approved the acceptance of a Lease/Purchase proposal submitted by Trustmark National Bank, and furthermore authorized the Mayor to execute a contract with Trustmark National Bank for the financing of vehicles for the Clinton Police Department. MOTION CARRIED UNANIMOUSLY
APPROVAL TO SURPLUS TWO (2) FORD CROWN VICTORIA PATROL VEHICLES DUE TO OLD AGE AND EXTENSIVE MAINTENANCE REPAIR COSTS BY SENDING THESE VEHICLES TO AUCTION. VEHICLE #4, 2003 FORD CROWN VICTORIA VIN #2FAFP71W73X169607 AND VEHICLE #44, 2008 FORD CROWN VICTORIA VIN #2 FAFP71V18X118232
Upon presentation by Ford Hayman, Police Chief, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Cashion the board gave its approval to surplus two (2) Ford Crown Victoria patrol vehicles due to old age and extensive maintenance repair costs by sending these vehicles to auction. Vehicle #4, 2003 Ford Crown Victoria VIN #2FAFP71W73X169607 and Vehicle #44, 2008 Ford Crown Victoria VIN #2FAFP71118X118232. MOTION CARRIED UNANIMOUSLY
APPROVAL BY THE BOARD OF ALDERMEN OF THE CITY OF CLINTON, MS TO ACCEPT THE 2019 MCOPS GRANT AWARD OF $30,000.00 FOR THE CPD SRO PROGRAM AND TO UTILIZE THIS GRANT TO PURCHASE A DODGE CHARGER FOR THE SRO PROGRAM AND FOR TRAINING AT THE NATIONAL ASSOCIATION OF SCHOOL RESOURCE OFFICERS SUMMER CONFERENCE IN PIGEON FORGE, TN
Upon presentation by Ford Hayman, Police Chief, MOTION made by Alderman Martin and SECONDED by Alderman Ellis the board approved the acceptance of the 2019 MCops grant award of $30,000.00 for the CPD SRO program and also approved the use of this grant to purchase a Dodge Charger for the SRO program and approved the use of this grant for training at the National Association of School Resource Officers Summer Conference in Pigeon Forge, TN. MOTION CARRIED UNANIMOUSLY
APPROVAL TO PURCHASE ONE (1) KUBOTA L4701 TRACTOR AT THE STATE CONTRACT PRICE OF $22,653.39 FOR THE PARKS AND RECREATION DEPARTMENT
Upon presentation by Adam Wade, Director of Parks and Recreation, MOTION made by Alderman Martin and SECONDED by Alderman Ellis the board approved the purchase of one (1) Kubota L4701 Tractor at the state contract price of $22,653.39 for the Parks and Recreation Department. MOTION CARRIED UNANIMOUSLY
APPROVAL TO PURCHASE FOR THE STATE CONTRACT PRICE OF $15,426.44 TWO (2) KUBOTA Z700 SERIES ZERO-TURN MOWERS FOR THE CLINTON PUBLIC WORKS DEPARTMENT
Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderman Cashion and SECONDED by Alderwoman Cossitt the board approved the purchase for the State Contract price of $15,426.44 two (2) Kubota Z700 series Zero-Turn mowers for the Clinton Public Works Department. MOTION CARRIED UNANIMOUSLY
APPROVAL TO PURCHASE FOR THE STATE CONTRACT PRICE OF $45,854.60 ONE (1) E42 T4 BOBCAT COMPACT EXCAVATOR FOR THE CLINTON PUBLIC WORKS DEPARTMENT
Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderman Cashion and SECONDED by Alderwoman Garrett the board approved the purchase for the State Contract price of $45,854.60 one (1) E42 T4 Bobcat Compact Excavator for the Clinton Public Works Department. MOTION CARRIED UNANIMOUSLY
APPROVAL TO PURCHASE FOR THE STATE CONTRACT PRICE OF $99,483.37 ONE (1) 2019 CAT 420F2; S/N - HWC04253 BACKHOE LOADER FOR THE CLINTON PUBLIC WORKS DEPARTMENT
Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Barnett the board approved the purchase for the State Contract price of $99,483.37 one (1) 2019 CAT 420F2; S/N – HWC04253 Backhoe Loader for the Clinton Public Works Department. MOTION CARRIED UNANIMOUSLY
APPROVAL TO PURCHASE FOR THE STATE CONTRACT PRICE OF $54,855.00 ONE (1) KUBOTA MX 5200DT 4x4 TRACTOR, ONE (1) KUBOTA MX5200DT TOP AND TILT, ONE (1) BB2572 LAND PRIDE HD BOX, AND ONE (1) RCR1872 LAND PRIDE CUTTER FOR THE CLINTON PUBLIC WORKS DEPARTMENT
Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Perritt the board approved the purchase for the State Contract price of $54,855.00 one (1) Kubota MX5200DT 4x4 Tractor, one (1) Kubota MX5200DT Top and Tilt, one (1) BB2572 Land Pride HD Box, and one (1) RCR1872 Land Pride Cutter for the Clinton Public Works Department. MOTION CARRIED UNANIMOUSLY
ADOPTION OF A RESOLUTION BY THE BOARD OF ALDERMAN OF THE CITY OF CLINTON TO APPROVE AND ACCEPT THE FINAL PLAT FOR OAKMONT PART II, AND TO AUTHORIZE THE ACCEPTANCE AND RECORDING OF EASEMENTS, AND FOR RELATED PURPOSES
Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderman Perritt and SECONDED by Alderman Ellis the board adopted a Resolution by the Board of Aldermen of the City of Clinton to approve and accept the final plat for Oakmont Part II, and authorized the acceptance and recording of easements, and for related purposes. MOTION CARRIED UNANIMOUSLY
ADOPTION OF A RESOLUTION BY THE BOARD OF ALDERMAN OF THE CITY OF CLINTON TO APPROVE AND ACCEPT THE FINAL PLAT FOR MIDPOINT LANDING, AND TO AUTHORIZE THE ACCEPTANCE AND RECORDING OF EASEMENTS, AND FOR RELATED PURPOSES
Upon presentation by Dexter Shelby, Director of Public Works, MOTION made by Alderman Perritt and SECONDED by Alderman Ellis the board adopted a Resolution by the Board of Aldermen of the City of Clinton to approve and accept the final plat for Midpoint Landing, and authorized the acceptance and recording of easements, and for related purposes. MOTION CARRIED UNANIMOUSLY
APPROVAL OF A MEMORANDUM OF AGREEMENT IN CONNECTION WITH THE APPROVAL OF THE FINAL PLAT FOR OAKMONT, PART TWO
Upon presentation by Chelsea Brannon, City Attorney, MOTION made by Alderwoman Cossitt and SECONDED by Alderwoman Garrett the board approved a Memorandum of Agreement in connection with the approval of the Final Plat for Oakmont, Part Two. MOTION CARRIED UNANIMOUSLY
APPROVE AN ORDER BY THE BOARD OF ALDERMAN OF THE CITY OF CLINTON TO APPOINT OTTOWA E CARTER, JR. AS A MUNICIPAL JUDGE PRO TEMPORE FOR THE CLINTON MUNICIPAL COURT
Upon presentation by Chelsea Brannon, City Attorney, MOTION made by Alderman Cashion and SECONDED by Alderman Ellis the board approved an Order by the Board of Aldermen of the City of Clinton to appoint Ottowa E Carter, Jr. as a Municipal Judge Pro Tempore for the Clinton Municipal Court. MOTION CARRIED UNANIMOUSLY
APPROVAL OF THE LOWEST AND BEST BID FROM W. E. BLAIN & SONS FOR $1,145,497.45 RELATED TO THE 2019 TRANSPORTATION IMPROVEMENTS PROJECT
Upon presentation by Bill Owen, Consulting City Engineer, MOTION made by Alderman Cashion and SECONDED by Alderman Barnett the board approved the lowest and best bid from W. E. Blain & Sons for $1,145,497.45 related to the 2019 Transportation Improvements Project. MOTION CARRIED UNANIMOUSLY
APPROVAL TO ADVERTISE FOR BIDS FOR THE 2019 STREET PAVING IMPROVEMENTS PROJECT
Upon presentation by Bill Owen, Consulting City Engineer, MOTION made by Alderwoman Cossitt and SECONDED by Alderman Perritt the board gave its approval to advertise for bids for the 2019 Street Paving Improvements Project. MOTION CARRIED UNANIMOUSLY
APPROVE CANCELLING THE REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF CLINTON, MISSISSIPPI TO BE HELD ON MAY 21, 2019 AND TO SET THE NEXT MEETING FOR JUNE 4, 2019
Upon presentation by Phil Fisher, Mayor, MOTION made by Alderman Ellis and SECONDED by Alderman Barnett the board approved cancelling the Regular Meeting of the Mayor and Board of Aldermen of the City of Clinton, Mississippi to be held on May 21, 2019 and to set the next meeting for June 4, 2019. MOTION CARRIED UNANIMOUSLY
ADJOURN 8:42 PM
MOTION made by Alderwoman Cossitt and SECONDED by Alderman Perritt to adjourn until the next regular meeting of the Mayor and Board of Aldermen of the City of Clinton, Mississippi to be held June 4, 2019 at 7:00 pm. MOTION CARRIED UNANIMOUSLY
https://www.clintonms.org/application/files/7015/6086/2957/Minutes-2019-05-07.pdf
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