Macon Reporter

Okaw Valley Community Unit School District 302 Board met Sept. 19.

Here is the minutes provided by the board:

Call to order - 6:45 PM Adjourn- 7:00 PM

No visitors

CALL TO ORDER AND ROLL CALL

The Board of Education of Okaw Valley Community Unit School District #302 was called to order at 7:01 P.M. in the OVMS Media Center by President Rothrock with the following Board members and administrators present: John Vander Burgh, Grant Tice, Tracy Ryherd, Greg Dickens, Brooke Bartimus, and Kent Stauder. Building principals: Heidi Vander Burgh, Ross Forlines, and Matt Shoaff. Absent: Chelsea Beery

VISITORS COMMENTS AND COMMUNICATIONS

None

CONSENT AGENDA

4.1 Approve the minutes of the regular meeting held August 15, 2019, the special board meeting held July 24, 2019.

4.2 Approve the overnight FFA trip to The National Convention held October 29th- November 1st.

4.3 Approve the overnight Band Trip to Pinckneyville held October 26th - 27th..

4.4 Approve the Application for Recognition of Schools, 2019-2020.

4.5 Approve updates to the Okaw Valley CUSD #302 Risk Management Plan.

4.6 Approve the Administrative/Teacher Salary Report.

It was by moved Brooke Bartimus and seconded by Tim Rothrock that the Board of Education approve the Consent Agenda as presented.Roll call vote: Bartimus, yea; Ryherd, yea ; Beery, absent; Dickens, yea; Rothrock, yea; Vander Burgh, yea; Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

FINANCIAL REPORT, BILLS, PAYROLL

The monthly financial report, bills, and payroll were presented for Board review. The Superintendent recommended that bills and payroll for the school district be approved as follows:

• Bills for the month of September 2019 - Education, $112,781.99; O & M, $33,423.64 Transportation, $34,846.65; Life/Safety, $48,807.99, Tort, $8,564.28 Bond, $0.00, Site/Construction, $0.00

• Payroll for the month (s) August 2019 - Education, $60,956.38; O & M, $24,543.92; Transportation, $10,100.59; IMRF, $6,670.13 Tort, $5,371.10.

It was moved by Greg Dickens and seconded by Grant Tice that the payroll for the month of August 2019,and that the bills for the month of September 2019 be approved as presented. Roll call vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea; Rothrock, yea; Vander Burgh, yea; Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

COMMUNICATIONS AND INFORMATION 

Principals’ Reports:

OVES Principal provided a written report:

As presented

OVMS Principal provided a written report: 

As presented

OVHS Principal provided a written report: 

As presented

Superintendent’s Report:

Superintendent Stauder provided a written report to the Board of Education, and discussed the following:

As presented

AGENDA ITEM #1: Budget

It was moved by Brooke Bartimus seconded by Tracy Ryherd to approve the 2019- 2020 Budget as presented. Roll Call Vote: Bartimus, yea; Ryherd, yea; Beery, absent;

Dickens, yea, Rothrock, yea, Vander Burgh, yea ,Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

AGENDA ITEM #2: Facility Committee Recommendations

It was moved by Tim Rothrock seconded by Brooke Bartimus to approve the recommendations from the Facility Committee: AC OVMS Gym, AC OVHS Gym, Windows at OVHS, Parking Lot, Sign at OVES, and Sport Complex Pressbox pending donation. Roll Call Vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea, Rothrock, yea, Vander Burgh, yea ,Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

AGENDA ITEM #3: Working Cash Bond

It was moved by Brooke Bartimus seconded by Tracy Ryherd to approve the resolution of the sale not to exceed $750,000. Roll Call Vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea, Rothrock, yea, Vander Burgh, yea ,Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

AGENDA ITEM #4: Semi Annual Review of Executive Session Minutes and Destruction of Verbatim Recordings.

It was moved by Greg Dickens seconded by Brooke Bartimus to approve that the BOE keep closed session minutes closed to the public, and to destroy all verbatim recordings for all closed session meetings for Okaw Valley CUSD #302 dated before March 1, 2018. Roll Call Vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea, Rothrock, yea, Vander Burgh, yea ,Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

AGENDA ITEM #5: Closed Session

It was moved by Grant Tice and seconded by Greg Dickens that the Board enter closed session at 7:52 p.m. as provided in 5 ILCS 120/2, subsection (c) for the purpose of discussing matters related to appointment, employment, performance, and compensation of employees. Roll call vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea; Rothrock, yea; Vander Burgh, yea; Tice, yea. Yeas, 4; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

It was moved by Tracy Ryherd and seconded by Brooke Bartimus that the Board of Education return to open session at 8:23 p.m. Voice Vote: All voted aye. Motion carried.

RESIGNATION:

It was moved by Greg Dickens seconded by Brooke Bartimus to approve the resignation of Maggie Luckenbill, OVMS 8th Grade Volleyball Coach. Roll Call Vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea, Rothrock, yea, Vander Burgh, yea ,Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

It was moved by Tracy Ryherd seconded by Tim Rothrock to approve the resignation of Doug Elmore, OVMS/OVHS Business Teacher at the end of the 2019-2020 School Year. Roll Call Vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea, Rothrock, yea, Vander Burgh, yea ,Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

EMPLOYMENT OF COACHES:

It was moved by Brooke Bartimus seconded by Tim Rothrock to approve the employment of the following coaches:Alissa Hudson - OVMS 8th Grade Volleball,Coach, Alexia Roe - OVMS Cheer Coach, Nicole Davis - OVHS Asst. Softball Coach, and Bill Brown - OVHS Track and Field Coach. Roll Call Vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea, Rothrock, yea, Vander Burgh, yea ,Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

VOLUNTEER

It was moved by Brooke Bartimus seconded by Grant Tice to approve the volunteer coaches: Bart Kennell - OVHS Basketball, and Gage Elder - OVHS Bass Fishing. Roll Call Vote: Bartimus, yea; Ryherd, yea; Beery, absent; Dickens, yea, Rothrock, yea, Vander Burgh, yea ,Tice, yea. Yeas, 6; Nay, 0; Absent, 1; Abstention, 0. Motion carried.

OLD BUSINESS

ADJOURNMENT

It was moved by Tracy Ryherd and seconded by Brooke Bartimus that the Board of Education adjourn at 8:29 p.m. Voice vote: All voted aye. The motion carried.

https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/502661/Minutes_September_19__2019.pdf