Macon Reporter

Village of Mt. Zion Village Board met Nov. 18.

Here is the minutes provided by the board:

Mayor Williams called the Meeting of the Mt. Zion Village Board of Trustees to order at 5:15 p.m. in the Village Hall Board Room. The following Board Members were present for roll call: Chris Siudyla, Ellen Ritchie, Donna Scales, Wendy Kernan, and Kevin Fritzsche. Also present were Village Administrator, Julie Miller, Director of Public Works, Chad Reynolds, Chief of Police, Adam Skundberg, Director of Parks & Recreation, Tiffany Wilson, and Village Clerk, Dawn Reynolds. Mike Mose was absent.

Pledge of Allegiance

Public Hearing – Annexation Agreement and Annexation - Petitioners David and Jannette Elliott - 5966 Traughber Road: A motion to open the Public Hearing was made by Trustee Scales, seconded by Trustee Kernan. A voice vote was unanimous; motion carried.

No one wished to speak on the Public Hearing.

A motion to close the Public Hearing was made by Trustee Fritzsche, seconded by Trustee Kernan. A voice vote was unanimous, motion carried.

Public Hearing Concerning the Intent of the President and Board of Trustees of the Village of Mt. Zion, Macon County, Illinois to Sell $600,000 General Obligation Bonds: A motion to open the Public Hearing was made by Trustee Scales, seconded by Trustee Ritchie. A voice vote was unanimous; motion carried.

No one wished to speak on the Public Hearing.

A motion to close the Public Hearing was made by Trustee Fritzsche, seconded by Trustee Ritchie. A voice vote was unanimous; motion carried.

Public Forum: Six (6) people were present. No one wished to address the Board at this time.

Consent Agenda: A motion was made by Trustee Ritchie to approve the Consent Agenda as presented, seconded by Trustee Fritzsche. A breakdown of Fund Warrants for the period ending November 18, 2019 is as follows: General Fund - $321,058.49, Motor Fuel Tax - $5,402.11, Water Revenue Fund - $74,278.41, Sewer Revenue Fund - $24,615.70, and 2009 Fletcher/TIF BA Repay - $277,261.75. A roll call vote was taken: Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, O-nay, 1-absent.

Discussion and Approval of an Ordinance Authorizing the Annexation and the Execution of an Annexation Agreement for the Annexation of Certain Property to the Village of Mt. Zion, Macon County Illinois: Administrator Miller presented an ordinance necessary to annex a 10-acre parcel on Traugher Road to the Village. David and Janette Elliott are currently building a single-family home on the property at 5966 Traughber Road which was covered under a previous pre-annexation agreement. To obtain Village water, the property must be annexed because it is contiguous. The property is currently zoned Agriculture with Macon County and after annexation will be zoned VA-1 Agricultural as previously designated by the Village's Land Use Plan.

A motion was made by Trustee Scales to approve the Ordinance Authorizing the Annexation and the Execution of an Annexation Agreement of Certain Property to the Village of Mt. Zion, Macon County, Illinois as presented, seconded by Trustee Fritzsche. A roll call vote was taken: Siudyla-yea, Ritchie yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, O-nay, 1-absent.

Discussion and Approval of an Agreement Between the Village of Mt. Zion and Fuhrmann Engineering for Professional Services: Administrator Miller presented an agreement for professional engineering services between the Village and Fuhrmann Engineering. R.W. Lamb Group Inc. merged with Furhmann Engineering on September 30, 2019.

Gina Fuhrmann of Fuhrmann Engineering was present and spoke to the Board regarding the merger with R. W. Lamb Group Inc. and the full consulting services they are able to offer the Village.

A motion was made by Trustee Ritchie to approve the Agreement Between the Village of Mt. Zion and Fuhrmann Engineering for Professional Services as presented, seconded by Trustee Fritzsche. A roli call vote was taken: Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, O-nay, 1-absent.

Discussion and Approval of An Ordinance Approving and Authorizing the Execution of a Professional Services Agreement for the Establishment and Annual Administration of Mt. Zion RT. 121 Tax Increment Financing (TIF) District by and between the Village of Mt. Zion, Macon County, Illinois and Jacob & Klein, LTD. and the Economic Development Group, LTD., An Ordinance Approving and Authorizing the Execution of a Professional Services Agreement for the Annual Administration of Mt. Zion Gustin/Nelson Tax Increment Financing (TIF) District by and between the Village of Mt. Zion, Macon County, Illinois and Jacob & Klein, LTD. and the Economic Development Group, LTD., and An Ordinance Approving and Authorizing the Execution of a Professional Services Agreement for the Establishment and Annual Administration of Mt. Zion Business Development District No. 1 by and between the Village of Mt. Zion, Macon County, Ulinois and Jacob & Klein, LTD, and the Economic Development Group, LTD: Administrator Miller presented ordinances related to professional services agreements with Jacob & Klein, LTD. and the Economic Development Group, LTD. for Mt. Zion RT. 121 TIF District, Mt. Zion Gustin/Nelson TIF District, and the potential Mt. Zion Business District No. 1.

Steve Klein, President and CEO of the Economic Development Group, LTD. presented the Board with a map of the proposed RT. 121 TIF District Study Area and gave a presentation.

As the current TIF District comes to an end in 2021, the Village needs to look for ways to stay competitive regarding economic development and have the tools that most developers rely on to bring new businesses to Mt. Zion or to expand current businesses within the Village.

A motion was made by Trustee Fritzsche to approve the Ordinance Authorizing the Execution of a Professional Services Agreement for the Establishment and Annual Administration of Mt. Zion RT. 121 Tax Increment Financing (TIF) District by and between the Village of Mt. Zion, Macon County, Illinois and Jacob & Klein, LTD. and the Economic Development Group, LTD. as presented, seconded by Trustee Ritchie. A roll call vote was taken: Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche yea, Motion carried 5-yea, 0-nay, 1-absent.

A motion was made by Trustee Fritzsche to approve the Ordinance Authorizing the Execution of a Professional Services Agreement for the Annual Administration of Mt. Zion Gustin/Nelson Tax Increment Financing (TIF) District by and between the Village of Mt. Zion, Macon County, Illinois and Jacob & Klein, LTD. and the Economic Development Group, LTD. as presented, seconded by Trustee Ritchie. A roll call vote was taken: Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, 0-nay, 1-absent.

A motion was made by Trustee Fritzsche to approve the Ordinance Authorizing the Execution of a Professional Services Agreement for the Establishment and Annual Administration of Business Development District No. 1 by and between the Village of Mt. Zion, Macon County, Illinois and Jacob & Klein, LTD. and the Economic Development Group, LTD. as presented, seconded by Trustee Ritchie. A roll call vote was taken: Şiudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, 0-nay, 1-absent.

Discussion and Approval of a Contract Agreement between the Village of Mt. Zion and the Police Benevolent Labor Committee: Administrator Miller presented a Contract Agreement between the Village of Mt. Zion and the Police Benevolent Labor Committee. The previous contract expired April 30, 2019. After approval, all employees will receive back-pay for any increases due for all hours worked since May 1, 2019.

A motion was made by Trustee Scales to approve the Contract Agreement between the Village of Mt. Zion and the Police Benevolent Labor Committee as presented, seconded by Trustee Fritzsche. A roll call vote was taken: Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, 0-nay, 1-absent.

Discussion and Approval of an Engagement Letter for Professional Auditing Services with McGuire, Yuhas, Huffman & Buckley, P.C.: Administrator Miller presented two proposals for professional auditing services from McGuire, Yuhas, Huffman & Buckley, P.C. They have been providing auditing services to the Village since FY2013-2014.

A motion was made by Trustee Fritzsche to approve the 5-year Engagement Agreement with McGuire, Yuhas, Huffman & Buckley, P.C. to perform our annual audit for the years ending December 31, 2020, 2021, 2022, 2023, and 2024 as presented, seconded by Trustee Siudyla. A roll call vote was taken; Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, 0-nay, 1 absent.

Discussion and Approval of 2020 Fuel Bids for Gasoline and Diesel Fuel: Administrator Miller presented gasoline and diesel fuel bids received from the bid opening held on November 1, 2019.

Discussion was held regarding customer service, local support, and Village savings. Evergreen FS Inc. will replace existing tanks, pumps, and equipment at no charge.

A motion was made by Trustee Kernan to accept and approve the bid by Evergreen FS Inc. of $.0154/gallon as the lowest bidder for the Village's 2020 gasoline and diesel fuel needs as presented, seconded by Trustee Siudyla. A roll call vote was taken: Siudyla-yea, Ritchie-yea, Scales-yea, Kernan yea, and Fritzsche-nay. Motion carried 4-yea, 1-nay, 1-absent.

Discussion and Approval of an Ordinance Establishing Chapter 96 - Commercial Refuse Removal and Repealing in its entirety and Replacing Chapter 97 - Residential Refuse Removal of the Mt. Zion Code of Ordinances: Administrator Miller presented an ordinance to separate commercial refuse removal from residential refuse removal as previously approved through the RFP process. Beginning January 1, 2020 the Village will have an exclusive franchise for residential refuse removal with Advanced Disposal Services.

Village residents will be notified with an informational flyer in this month's water bills, information will be posted on the Village's website, as well as a postcard mailing through Advanced Disposal Services.

A motion was made by Trustee Scales to approve the Ordinance Establishing Chapter 96 Commercial Refuse Removal and Repealing in its Entirety and Replacing Chapter 97 Residential Refuse Removal of the Mt. Zion Code of Ordinances as presented, seconded by Trustee Fritzsche. A roll call vote was taken: Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, 0-nay, 1 absent.

Discussion and Approval of Change Order No. 1 and Final Pay Estimate #1 – Woodland Drive Rehab Project: Administrator Miller presented Change Order No. 1 and the Final Pay Estimate for the Woodland Drive Rehabilitation Project. The change order is an increase of $8,844.31 for a variety of items including additional sidewalk, ADA modifications and additional curb and gutter above what was originally designated.

A motion was made by Trustee Ritchie to approve Change Order No. 1 and the Final Pay Estimate of $228,059.51 for the Woodland Drive Rehabilitation Project as presented, seconded by Trustee Kernan. A roll call vote was taken: Siudyla-yea, Ritchie-yea, Scales-yea, Kernan-yea, and Fritzsche-yea. Motion carried 5-yea, 0-nay, 1-absent.

Presentation of the Proposed FY 2020 Budget - Discussion Only: Administrator Miller presented a power point of the proposed budget for fiscal year 2020. The public notice will be published in the Mt. Zion Region News and posted on the Village website along with a copy of the budget.

Discussion was held regarding the request for an 11th Officer. It was the consensus of the Board to add the 11th Officer to the FY2020 budget. Further discussion will be scheduled to discus tax levy after more information is received from the actuary with a hiring date to be determined after such discussion

Adjournment: A motion was made by Trustee Kernan to adjourn the November 18, 2019 Village Board meeting, seconded by Trustee Scales. A voice vote was unanimous; motion carried. The meeting was adjourned at 8:15 p.m.

https://mtzion.com/documents/70/November_18__2019_VB_Minutes.pdf