Macon Reporter

Village of Forsyth Board of Trustees met Dec. 16.

Here is the minutes provided by the board:

CALL TO ORDER

Mayor Marilyn Johnson called the meeting to order at 6:30 P.M.

PLEDGE OF ALLEGIANCE

ROLL CALL

Upon call of the roll, the following members were physically present: Mayor Marilyn Johnson, Trustee Jeremy Shaw, Trustee Dave Wendt, Trustee Kerry Denison, Trustee Jeff London and Trustee Jim Peck

Absent: Trustee Bob Gruenewald

Staff Present:

Village Administrator David Strohl, Attorney Michael Fleshman, Community and Economic Development Coordinator Nik Duffle, Village Engineer Matt Foster, Public Works Director Darin Fowler and Treasurer Rhonda Stewart

Others Present:

John Moody

CONSENT AGENDA

Consideration of items listed on the Consent Agenda under the omnibus vote designation:

1. Approval Of Minutes Of The Regular Meeting Of December 2, 2019

2. Approval Of Warrants

3. Approval Of Treasurer’s Report For The Month Of November 2019

Motion: Trustee Wendt made the Motion to approve the Consent Agenda as presented and Trustee Peck seconded.

Upon a call of the roll, the vote was as follows: 

Yeas: 5 – Shaw, Wendt, Denison, London, Peck

Nays: 0 – None Absent: 1 - Gruenewald 

Motion declared carried.

PUBLIC COMMENT

Mayor Johnson stated that, at this time, the public can express views or make comments to the Mayor and Board of Trustees on agenda items or any other Village issue. Mayor Johnson asked that comments be limited to not more than three (3) minutes and opened the meeting for the public to address the Board.

None.

ADMINISTRATION REPORTS

1. Law Enforcement Report

Deputy Herbert stated there was nothing new to report. Trustee Denison said that he would like to support Shopping with the Sheriff next year.

2. Village Staff Reports

Trustee Peck wondered how long the FOIA request about the Railroad Right-Of-Way was going to take. Village Administrator Strohl stated the deadline was today, but he had requested a 5-day extension per the statute and would have to respond by next Monday.

OLD BUSINESS

None

NEW BUSINESS

1. Resolution Number 7-2019, A Resolution Amending The Annual Operating And Capital

Budget For The Fiscal Year Beginning January 1, 2019 And Ending December 31, 2019 (Village Treasurer Stewart) Village Treasurer Stewart explained the amendments to the Budget.

Motion: Trustee Wendt made the Motion to approve Resolution Number 7-2019 as presented and Trustee Denison seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Shaw, Wendt, Denison, London, Peck

Nays: 0 – None

Absent: 1 - Gruenewald

Motion declared carried.

2. Resolution Number 8-2019, A Resolution Approving And Authorizing Execution Of An Agreement Between The Decatur Area Convention & Visitor’s Bureau And The Village Of Forsyth (Village Administrator Strohl)

Village Administrator Strohl explained this was formalizing the agreement with the DAVCB in a 3-year agreement for $75,000.00 per year. This is an increase from $65,000.00; the last increase was in 2014. He stated it was a good idea to formalize the agreement that sets forth the services to be received. Trustee Peck asked if this was for $75,000.00 per year for 3 years. Village Administrator Strohl said, Yes. Trustee Wendt said that he agreed to have it formalized.

Motion: Trustee Peck made the Motion to approve Resolution Number 8-2019 as presented and Trustee Shaw seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Shaw, Wendt, Denison, London, Peck

Nays: 0 – None

Absent: 1 - Gruenewald

Motion declared carried.

3. Resolution Number 9-2019, A Resolution Approving And Authorizing Execution Of An Intergovernmental Agreement Between The County Of Macon, Illinois, The Village Of Forsyth, Illinois And The Sheriff Of Macon County, Illinois, For The Provision Of Police Services (Village Administrator Strohl)

Village Administrator Strohl began by explaining the existing contract was expiring at the end of this month and he has been working with them for a renewal of the contract. Items with changes included $30,000.00 to $40,000.00 per year for dispatching costs, responsible for equipment for the vehicles, replacing 1 vehicle per year and replacing bicycles when needed. He stated this is substantially the same as the current contract but provides for a 2.5% increase for each of the next 4 years; which will be offset by the traffic funds that are generated within the Village. Trustee Peck stated he knows this is a lot of money, but it is money well spent. He said he cannot imagine that we try to run our own and have it cost less. He said to Deputy Herbert that he appreciates their service and is in full support of this. Trustee Wendt said he has explained it to others who ask why we have it for only 3500 residents. He has told them it is not only the 3500 residents, it is the 40,000 cars that come thru here per day and the 100’s or 1000’s of hotel guests. Trustee Denison also stated that he agreed, and it was money well spent.

Motion: Trustee Denison made the Motion to approve Resolution Number 9-2019 as presented and Trustee Wendt seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Shaw, Wendt, Denison, London, Peck 

Nays: 0 – None

Absent: 1 - Gruenewald

Motion declared carried.

4. Approval Of 2019 Street Maintenance Project Change Order Number Two (Village Engineer Foster) Village Engineer Foster stated Kenney’s work is 100% complete. There is a deduction of just under $3000.00 so we are still under the bid price/budget. There is still a void that needs to be filled under some pavement. They are hiring Jack-A-Slab to do this, but they were not getting back to him. They would bill the Village separate for that work. Trustee Peck said he used another company at the hospital and would give him their name if he needed them.

Motion: Trustee Wendt made the Motion to approve The 2019 Street Maintenance Project Change Order Number Two as presented and Trustee Peck seconded.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Shaw, Wendt, Denison, London, Peck Nays: 0 – None

Absent: 1 - Gruenewald

Motion declared carried.

CLOSED SESSION

Motion: Trustee Wendt made the Motion to go into Closed Session with no action to be taken after the Closed Session and Trustee Denison seconded. Upon a call of the roll, the vote was as follows:

Yeas: 5 – Shaw, Wendt, Denison, London, Peck 

Nays: 0 – None

Absent: 1 - Gruenewald

Motion declared carried.

Mayor Johnson reconvened the meeting at 7:42 P.M.

ADJOURNMENT

Motion: Trustee Wendt made the Motion to adjourn, and Trustee Shaw seconded. Motion was approved by voice vote.

The meeting was adjourned at 7:42 P.M.

https://forsyth-il.gov/vertical/sites/%7B18717005-44FD-438D-B0BC-B86101984F4F%7D/uploads/External_Meeting_Packet(35).pdf