Macon Reporter

City of Sullivan City Council met June 8.

Here is the minutes provided by the council:

I The City Council of the City of Sullivan, Illinois, met in regular session at 6:00 p.m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present 

Commissioner Mike Fowler present

Commissioner Chuck Woodworth present 

Commissioner Peggy Hargis present 

Mayor Richard Glazebrook present

2. Zac Horn addressed the Council to request that the City contribute $20,000 towards the demolition of the former Jibby's building. Mr. Horn intends to pay the default taxes, obtain the deed, and demolish the structure.

3. A motion was made by Mayor Glazebrook and seconded by Commissioner Sherwood that the City of Sullivan contribute $20,000 to demolition and cost of the former Jibby' s structures. Upon a roll call vote being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea 

Commissioner Peggy Hargis yea 

and the motion was declared carried.

4. Lee Beckman held a public hearing for the Rebuild Illinois Public Infrastructure Grant ( RIPI). The City applied for five million dollars in RIPI grant funding for the construction of a new water treatment plant. The overall cost of the project is eight million dollars. A new water treatment plant would provide safe potable drinking water and infrastructure improvements to the water distribution system, including water main extensions and drainage improvements.

5. Mayor Glazebrook asked Lee Beckman to inform the Council of the Eastview drainage study that had been completed a few years ago. Mr. Beckman explained that there are potentially three problems that exist in this area: water getting away from the highway water getting under the highway and water coming through Eastlawn from the north side. The water on the downstream side leaves the highway at a shallow grade. This area could be regraded to take the water away from the highway This wouldn't solve the corn stalks that plug up the culvert box on the north side of the highway but would move water away from the highway as long as it can get under it. The estimate for this project was $ 80,000. Another option was to put a storm sewer on the north side of Eastlawn, this would take away 12- 14% of the water that goes into Eastlawn on the north side. If the culvert plugs up, water would still back up into the south side of Eastlawn. The cost of this project was $ 240, 000.

Mr. Beckman also reported that the dates for the DCEO grant have changed, the ITEP grant will be due late summer or early fall, the HSIP grant for Patterson Road is in progress, they are working on more details for the water plant and the Harrison Street t sidewalk project should be completed next week.

6. Mayor Glazebrook asked if there were any comments from the public. There were none.

7 Mayor Glazebrook read the items on the consent agenda:

Approval of minutes of the regular meeting held May 26, 2020 Approval of claims except those in the TIF IV funds & Anixter invoices 4418314- 02 and 45656969- 00

A motion was made by Commissioner Hargis and seconded by Commissioner Woodworth that the consent agenda be approved. Upon a roll call being taken, the results were as follows:

Commissioner Peggy Hargis yea 

Commissioner Chuck Woodworth yea 

CommissionerAbbey Sherwood abstain 

Commissioner Mike Fowler yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried by omnibus vote.

8. A motion was made by Commissioner Woodworth and seconded by Commissioner Sherwood to approve the claims for TIF IV Upon a roll call being taken the results were as follows:

Commissioner Chuck Woodworth yea 

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler abstain 

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried.

9 A motion was made by Commissioner Fowler and seconded by Commissioner Sherwood to waive the formal bidding process and approve payment of Anixter invoices 4418314- 02 and# 45656969- 00. Commissioner Fowler explained that the new Electric Superintendent was stocking supplies and purchased wire after getting two bids, the purchase exceeded $ 25,000. The Superintendent thought he had handled this properly by requesting bids, but now understands that he needs to advertise for bids on any purchase of$25, 000. Upon a roll call being taken the results were as follows:

Commissioner Mike Fowler yea 

Commissioner Abbey Sherwood yea 

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried.

10. Commissioner Sherwood reported that the park employees provided picnic tables to restaurants for outdoor dining, opened the ball diamonds and have been painting playground equipment. She met with Civic Center Directors and Dan Flannell to establish a reopening plan for the facility They are currently offering outside exercise classes. The City Building is currently being tested for mold and other hazardous materials. Commissioner Sherwood encouraged the council to review their budgets and to meet with Treasurer Sarah Golden if they had any questions. She also asked that any human resource questions be addressed with Assistant Treasurer Nakayla Swisher.

11. A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to approve a RIPPLE program that would allow City of Sullivan utility customers to receive a$ 25 credit after spending$ 100 at restaurants in town and a$ 50 credit after spending $200 at retail businesses in town. The total credit possible is $75, there will be a $ 45,000 cap imposed on these reimbursements. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Peggy Hargis yea 

Commissioner Mike Fowler yea 

Commissioner Chuck Woodworth yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried.

12. Commissioner Fowler attended a meeting to discuss the demolition of the former Jibby' s building. He met with Electric Lineman Superintendent Kaleb Martin regarding upgrades near Green Gardens, summer overtime hours and summer help. They would like to get some projects completed over the summer, including the upgrades on South Main, South Washington and South Madison.

13. Commissioner Woodworth reported that the distribution crew has been installing the new Nexgrid compatible meters. These meters are working well with the system. A lift station was upgraded with new equipment, the pump had to be ordered and should arrive later this week.

14. Commissioner Hargis reported that tilling was completed on Cottontail Lane and Madison Street by the Dollar General, the Street Department worked with the Electric Department on a project for the Harrison St. Sidewalk. She thanked the community for their patience as they complete the Harrison Street Sidewalk project.

15. A motion was made by Commissioner Hargis and seconded Commissioner Woodworth to approve change order number 2 on the Jefferson Street project contract providing a cost reduction of$5,409.73. Upon a roll call being taken the results were as follows:

Commissioner Peggy Hargis yea 

Commissioner Chuck Woodworth yea 

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried.

16. A motion was made by Commissioner Hargis and seconded by Commissioner Sherwood to approve pay estimate number 1 to Esker & Walker Construction on the Jefferson Street project contract in the amount of$77,362.20. Upon a roll call being taken the results were as follows:

Commissioner Peggy Hargis yea 

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea 

Commissioner Chuck Woodworth yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried.

17 Mayor Glazebrook reported that the Gas Department has been turning valves and installing new meters. The American Legion is moving forward with the Fourth ofJuly parade and fireworks. The City has been spraying for mosquitos to make these events more enjoyable. He toured the new Green Gardens Alzheimer' s facility He thanked the Gas Department and the Park Department for their help with the concrete blocks and picnic tables for outdoor dining.

18. A motion was made by Mayor Glazebrook and seconded by Commissioner Fowler to waive the formal bidding process and approve the proposal of Utility Safety & Design Incorporated for the upgrades to the gas regulator stations in the amount of

47, 150.00. Upon a roll call vote being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Mike Fowler yea 

Commissioner Abbey Sherwood yea 

Commissioner Chuck Woodworth yea 

Commissioner Peggy Hargis yea 

and the motion was declared carried.

19 A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to waive formal reading and extend the effective date of Ordinance 20-3, which implemented the Mayor' s March 18, 2020 Declaration ofEmergency to the date of the next City Council meeting on Monday, June 22, 2020. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Peggy Hargis yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried.

20. A motion was made by Mayor Glazebrook and seconded by Commissioner Hargis to table items 2 through 5. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea 

Commissioner Peggy Hargis yea 

Commissioner Chuck Woodworth yea 

CommissionerAbbey Sherwood yea 

Commissioner Mike Fowler yea 

and the motion was declared carried.

21 A motion was made by Commissioner Sherwood and seconded by Commissioner Woodworth to approve Resolution 20-H—committing local funds for the Rebuild Illinois Public Infrastructure Grant. Dan Flannell explained that this Resolution is a requirement ofthe Public Hearing held by Lee Beckman. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Chuck Woodworth yea 

Commissioner Mike Fowler yea 

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried.

22. A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to adjourn into closed session. Upon a roll call being taken, the results were as follows: 

Commissioner Abbey Sherwood yea

Commissioner Peggy Hargis yea 

Commissioner Mike Fowler yea 

Commissioner Chuck Woodworth yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried and the meeting was adjourned into closed session at 7:06 p.m.

23. The meeting was reconvened at 7:33 p.m.

24. A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to pass Resolution 20-G— Regarding the release of executive session minutes. Upon roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Peggy Hargis yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea 

and the motion was declared carried.

25. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to adjourn the meeting. Upon roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried and the meeting was adjourned at 7: 35 p.m.

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