Macon Reporter

Dewitt County Finance Committee met Aug. 17.

Here is the minutes provided by the committee:

MEMBERS PRESENT: Camille Redman -- Chair, David Newberg, Terry Ferguson, Melonie Tilly and Lance Reece. Also, present Dee Rentmeister, County Administrator,

MEMBERS ABSENT: None

SUMMARY OF DISCUSSION:

• Motion by Newberg, 2nd by Ferguson to approve last month's minutes. Voice vote, motion carried.

• Review of the holiday schedule for 2021. Motion by Ferguson, 2nd by Newberg to recommend to the full board to approve the holiday schedule for 2021 as presented. Voice vote, motion carried.

• Motion by Tilley, 2nd by Ferguson to approve the claims. Voice vote, motion carried. 

• Received resignation from Richard Goff, public defender, indicating his last day will be October 30th. Motion by Tilley, 2nd by Reece to recreate the full-time public defender's position. Voice vote, motion carried. The position will be filled by Judge Koritz.

• Committee reviewed the purchase of cooling units in master control and UPS room at the jail. This item was brought before the finance committee due to the property committee not having a quorum this month. Received a bid replacing the two units with one and received another bid replacing each unit individually, Bid from King-Lar to replace the two units with one unit is $14,300 and a bid from Riva Plumbing Heating & Air Conditioning to replace the unit in master control for $2,700 and $4,400 to replace the unit in the UPS room. After discussion, a motion was made by Tilley, 2nd by Reece to accept the two bids from Riva Plumbing Heating & Air Conditioning. Motion carried.

• The lease agreement for the two main copiers in the county building is up for renewal. The new 60-month lease for two black and white copiers would be $355.70 per month. The current cost is $355.89. One machine could be upgraded to a color copier for $389.70 per month with the color copies being charged at .05 per image monthly. Each department would be charged for the color copies that they make along with the charge for the black and white copies, Motion by Tilley, 2nd by Ferguson to recommend to the full board to renew the 60-month copier lease with one black & white copier and one color copier at a cost of $389.70 per month with color copies being charged monthly. Voice vote, motion carried

• Motion by Reece, 2nd by Newberg to recommend to the full board to upgrade the email server at a cost of $8,685.47 from Viscon. Voice vote, motion carried. 

• Motion by Tilley, 2nd by Reece to recommend to the full board to purchase 7 new computers for $6,312.04 from Viscon. Voice vote, motion carried.

• Motion to go into executive session at 5:21 p.m. to discuss a workman's compensation settlement demand. Voice vote, motion carried.

• Motion to return to regular session at 5:27 p.m, Voice vote, motion carried.

• The upcoming full board meeting on Thursday will need to address extending FMLA leave for an employee. The full board meetings on Wednesday and Thursday of this week be held in person up to 50 people and on freeconferencecall.com.

• Motion by Tilley, 2nd by Newberg to adjourn at 5:44 p.m. Voice vote, motion carried.

COMMITTEE ACTION:

Approve last month's minutes. 

Recommend to the full board to approve the holiday schedule for 2021 as presented. 

Approve the claims. 

Recreate the full-time public defender's position, 

Accept the two bids from Riva Plumbing Heating & Air Conditioning, 

Recommend to the full board to renew the 60-month copier lease with one black & white copier and one color copier at a cost of $389.70 per month with color copies being charged monthly. 

Recommend to the full board to upgrade the email server at a cost of $8,685.47 from Viscon. 

Recommend to the full board to purchase 7 new computers for $6,312.04 from Viscon.

RECOMMENDATIONS TO FULL BOARD:

Recommend to the full board to approve the holiday schedule for 2021 as presented. 

Recommend to the full board to renew the 60-month copier lease with one black & white copier and one color copier at a cost of $389.70 per month with color copies being charged monthly. 

Recommend to the full board to upgrade the email server at a cost of $8,685.47 from Viscon. 

Recommend to the full board to purchase 7 new computers for $6,312.04 from Viscon.

https://www.dewittcountyill.com/minutes/2020/committee/08-17-2020finance.pdf