Macon Reporter

City of Sullivan City Council met Sept. 27.

Here are the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p.m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present

Commissioner Mike Fowler present

Commissioner Chuck Woodworth present

Commissioner Doug Booker present

Mayor Richard Glazebrook present

2. Mayor Glazebrook stated that he was asked how the Council was planning to move forward in a new direction. He explained that the Council will follow the ordinance, which states that all Commissioners will be in charge of their own departments and will no longer utilize a City Administrator. He stated that he was also asked why the email wasn't read at the previous meeting. He stated that it would have been unprofessional and unethical, as permission had not been obtained from the original sender.

3. Mayor Glazebrook asked if there were any comments from the public. Bob Ingram raised a question about the reappointments to the Cemetery Board. He added that the ordinance states that the term length is two years and the proposed appointments were for four year terms. He also stated that the Cemetery Foreman cannot be a member of the board that supervises the position. Gerry Wood stated that the boy scouts and cub scouts are selling popcorn and asked for support from the community. Parker Whitaker, Dick Isaacs, Sue Durbin, and Paul Stone all spoke on behalf of the Moultrie County Historical Genealogical Society' s request for a matching grant from the City. They are requesting the matching funds for the purchase of a new building. Mike Kirk questioned the approval of invoices after they were accrued and asked if the policy going forward was not to bid anything if the final amounts were similar. He also stated that he wanted a correction because someone on the board stated that the previous council forgave the Little Theatre loans and that this information was incorrect. Jan Hagen asked ifthe community would have input on options for a new City Building or if the community would be involved in the discussion regarding this issue. Dan Flannell stated that it would not have been unethical to read the email received from Mr. Bernius during an open meeting. Adding that once the email was sent to the City, it became a matter of public record and subject to the Freedom of Information Act.

4. Mayor Glazebrook read the items on the consent agenda:

Approval of the minutes of the regular meeting held September 13, 2021

Approval of claims except those in TIF funds

Approval of Treasurer' s report for August 2021

Approval of Banking Resolution 21- P — Renewing accounts with First Mid Bank Trust

Approval of 2022 regular Council meeting schedule

A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to approve the consent agenda. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

5. A motion was made by Commissioner Booker and seconded by Commissioner Woodworth to approve the TIF claims. Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker yea

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler abstain

Mayor Richard Glazebrook yea

and the motion was declared carried.

6. Commissioner Sherwood reported that some trees in Tabor Park were damaged by deer. The trees are now wrapped with drainage the to protect them. The Civic Center will be holding a pumpkin decorating contest on October 23rd. The winner will receive a free birthday party package. Those interested in participating should register and pay the 5. 00 registration fee before October 18th. The kiddie pool is under construction and a meeting is planned to discuss the repair options. Commissioner Sherwood and Park Foreman Ed Moody are hopeful to start the island project at Wyman Lake in the spring of 2022. Commissioner Sherwood and Treasurer Golden met with UTZ & Associates regarding the plans for the City Building. Some decisions need to be made before the project moves forward.

7. A motion was made by Commissioner Sherwood and seconded by Commission Fowler to approve and agree to the proposal by UTZ & Associates for 104, 000. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

S. Commissioner Fowler contacted Jason Jackson of BHMG and Mayor Glazebrook regarding the above -ground diesel tank project. Due to the inflated costs of labor and materials, the project has been postponed. He spoke with IBEW representative Tony Cook about opening the union contract for some possible changes. They then met with the Distribution Crew to discuss the possible changes. Commissioner Fowler explained that there have been a few instances of property damage while the Electric Department has been completing upgrades. These issues will be handled on a case- by case basis.

9. Commissioner Woodworth reported that the Distribution Crew is completing the replacement of meters that are difficult to access.

10. Commissioner Booker reported that the Street Department has recut ditches, blotted the road at Bradford Hills, cleaned storm drains and assisted the Sewer Department with a water leak and hauling lime and sludge.

11. Mayor Glazebrook met with a developer regarding the extension of a subdivision and met with Economic Development. He will meet with the School Distriel on the 29th. He stated that the planting around the pavilion should be completed by October 15th. The Cemetery staff has been watering and maintaining the flowers around the square and maintaining the Cemetery. The gas department has been installing meters and gas service for new trailers at the trailer park.

12. A motion was made by Commissioner Booker and seconded by Commissioner Woodworth to approve Resolution 21- Q the resolution will allow us to participate in the State of Illinois Federal Surplus Property Program. Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker - yea

Commissioner Chuck Woodworth - yea

Commissioner Abbey Sherwood - yea

Commissioner Mike Fowler - yea

Mayor Richard Glazebrook - yea

and the motion was declared carried.

13. A motion was made by Commissioner Fowler and seconded by Commissioner Booker that the Council share a portion of the City' s Worker' s Compensation Dividend with full- time employees not to exceed $ 195. 00 per employee. Upon a roll call being taken, the results were as follows:

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

14. A motion was made by Mayor Glazebrook and seconded by Commissioner Sherwood to approve Ordinance 21- 12 — An Ordinance amending Chapters 1, 6, 9, 16, 17, 24, 33 and 38, Schedule " A" and Appendixes A, D, E, L, O, GG KK of the Revised Code of Ordinances of the City of Sullivan, Illinois. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker yea

and the motion was declared carried.

15. A motion was made by Mayor Glazebrook and seconded by Commissioner Sherwood to reappoint Connie Dunscomb, Kyler Lane, Kurk Grohler and Connie Ingram to the Cemetery Board for a tern ending April 30, 2025. Commissioner Sherwood stated that she would like to table this item until the Ordinance is modified. Mayor Glazebrook

stated that the item was tabled.

16. A motion was made by Mayor Glazebrook and seconded by Commissioner Booker that the council discuss and reappoint Bob Hagen Lynn Reed and Howard Sanders to the Planning Commission for a term ending April 30, 2025. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

and the motion was declared carried.

17. A motion was made by Commissioner Booker and seconded by Commissioner Fowler that the City give them up to $ 200, 000 in a matching grant. Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker yea

Commissioner Mike Fowler yea

Commissioner Abbey Sherwood nay

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

18. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to adjourn into closed session at 7: 09 p. m. to discuss minutes of meetings lawfully closed ( 5 ILCS 120/ 2( c)( 21)) and the purchase or lease of real property for use of the public body ( 5 ILCS 120/ 2( c)( 5). Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

19. The meeting was reconvened at 7: 52 p. m.

20. A motion was made by Commissioner Woodworth and seconded by Commissioner Booker to approve Resolution 21- 0 this resolution releases executive session meeting minutes. Upon a roll call being taken, the results were as follows:

Commissioner Chuck Woodworth yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

21. A motion was made by Commissioner Fowler and seconded by Commissioner Woodworth to adjourn the meeting. Upon a roll call being taken, the results were as follows:

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried and the meeting was adjourned at 7: 53 p.m.

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