Macon Reporter

Moultrie County Board met Nov. 10.

Here are the minutes provided by the board:

The Moultrie County Board met in the County Board Room, Second Floor, of the Moultrie County Courthouse. Chairman Baker called the meeting to order at 7:00 p.m.

Opening Prayer by Larry Baker.

The Pledge of Allegiance was said.

Roll Call was taken, with the following Board members present Larry Baker, Marsha Kirby, Arlene Aschermann, Billy Voyles, Elizabeth Houser, Tyler Graven. Absent: Todd Maxedon, John Fayhee, Dave McCabe

There were 19 people in attendance, which included 6 Board members and County Clerk Georgia England.

Mission Statement: Read by Baker.

Correspondence: Baker read a letter from Dave McCabe, addressed to Georgia England, Moultrie County Clerk, and to the Moultrie County Board. which stated that effective October 22, 2021, at 4:30 p.m. he was resigning as Chairman and member of the Moultrie County Board. Baker moved to accept the resignation of Dave McCabe

from the Moultrie County Board. Houser seconded said motion, which passed by roll call vote. (6 yes, 0 no)

Minutes: Graven moved to approve the October 14, 2021, County Board meeting minutes. Kirby seconded said motion, which passed by roll call vote. (6 yes, 0 no)

Minutes: Baker moved to approve the October 19, 2021, Special County Board meeting minutes. Aschermann seconded said motion, which passed by roll call vote. (6 yes, 0 no)

Guest Speaker: None.

Appointments by County Board Chairman:

Baker stated that the way the Board is run is taken from the Moultrie County Rules and Procedures and if not covered by the Rules and Procedures then Robert’s Rules of Order is to be followed. Since the County Rules and Procedures does not state how a chairman is to be nominated and elected, that the Board needs to follow Robert’s Rules of Order, which states when the chairman resigns, the Vice-Chairman automatically becomes Chairman and then a nomination and election for Vice-Chairman takes place for the unexpired term.

Baker stated that he would like to nominate Billy Voyles as Vice Chair. Aschermann seconded said nomination. Baker asked if there were any additional nominations. Hearing none, roll call vote was taken, with Voyles being named as Vice Chair of the Moultrie County Board. (5 yes, 0 no, 1 abstention, with Voyles having abstained)

Baker gave an opening statement that the Board would be following Robert’s Rules of Order as was adopted at the Organizational meeting December 1, 2020. When a motion is made and properly seconded, that the floor will be opened for discussion with the Board members first, then questions and comments. One person to be speaking at a time, so a person should be recognized by the Chair before speaking. Baker went on to say that he would be reorganizing the committees in time for the December Board meeting. Baker addressed remote attendance, and the need for all Board members to reread the Resolution allowing remote attendance. Baker also requested Board members to notify him or the County Clerk when they cannot be present for a meeting, especially if they are going to request to call in remotely.

Baker moved to reappoint Vicki Bowers and Bob Hagen to the 708 Board for a term to expire December 1, 2024, or until successors are confirmed. Houser seconded said motion, which passed by roll call vote. (6 yes, 0 no)

NEW BUSINESS:

STANDING COMMITTEES

FINANCE COMMITTEE 

(Chair: McCabe)

Committee met October 12, 2021.

Baker moved to approve the Treasurer’s Report for the month of October 2021. Graven seconded said motion, which passed by roll call vote. (6 yes, 0 no)

Houser moved to approve all claims as submitted. Kirby seconded said motion, which passed by roll call vote. (6 yes, 0 no)

Before continuing the meeting, Baker stated that the State’s Attorney needed to speak. State’s Attorney Tracy Weaver stated the State’s Attorney’s office has some reserves regarding the salary proposal for item 12.A.4.d on the Agenda (IEMA/GIS) Specifically, the positions receive grant funding from the State and the State’s Attorney’s office is worried over certain ramification involving State grants. The State’s Attorney’s office would like time to investigate and put together a thorough job description to make sure there is no conflict regarding grant funding the County receives from the State. SA Assistant, Elizabeth Dobson, stated that she has had experience in the past regarding mismanagement and appropriation of grant funding. Should the State feel the Conty misused or mismanaged the Grant money that they could take the money back from any agency in the County, meaning they could go after school lunch money, which is grant funded. Dobson stated this is a pre-cautionary measure.

Baker moved to table item 12.A.4.d. Houser seconded said motion, which passed by roll call vote. (6 yes, 0)

BUILDING & GROUNDS COMMITTEE 

(Chair: Graven)

Committee did not meet. No motions.

Graven stated the roof repairs were delayed due to supply shortages 

ROAD & BRIDGE COMMITTEE 

(Chair: Voyles)

Committee met October 5, 2021.

Voyles moved to approve the 2020 Compliance Review from IDOT for County Motor Fuel Tax Funds, Township Motor Fuel Tax Funds, State Township Bridge Funds. Graven seconded said motion, which passed by roll call vote. (6 yes, 0 no)

Voyles moved to approve the Preliminary Engineering Agreement with Chastain & Associates, LLC for County Highway 8 subbase stabilization; not to exceed $73,000. Aschermann seconded said motion, which passed by roll call vote. (6 yes, 0 no)

Voyles moved for the Moultrie County Board, with the authorization of the Moultrie County State’s Attorney, to retain the services of Crossman Law Office for the purpose of consulting, representing during court proceedings and advising designated Moultrie County Representative(s) regarding domain quick-take procedures for project Section No. 94-08111-00-BR in Whitley Township. The State’s Attorney’s office is to be copied on all communication transmitted between Moultrie County representative and Crossman Law Office in the course of this representation. The State’s Attorney retains the ultimate responsibility of representing the County Board and County officials regarding the eminent domain quick-take process. Aschermann seconded said motion, which passed by roll call vote. (6 yes, 0 no)

PLANNING, ZONING & LAND USE COMMITTEE 

(Chair: Maxedon) 

Committee met October 1, 2021.

Baker moved to approve the application by Jason Stroud/Central Properties & Investments LLC for a Special Use Permit for a mobile home on PIN #08-08-23-000- 408, 1062 CR 1025N, Sullivan with the following stipulations: 1. The mobile home could not be used as rental property. 2. If the property were to sell, the new owner would have to obtain a new Special Use Permit. 3. No one will be living in the mobile home during the time it is for sale, and it is required to be removed within a year of the County Board’s decision to allow the Special Use Permit. Houser seconded said motion, which passed by roll call vote. (6 yes, 0 no)

PUBLIC HEALTH, SAFETY & WELFARE COMMITTEE 

(Chair: Aschermann) Committee did not meet. No motions.

AS NEED COMMITTEES:

LEGISLATIVE COMMITTEE (Chair: Kirby)

Committee did not meet.

Kirby moved to appoint Larry Herschberger as Drainage Commissioner for Mast Drainage District No. 1 of Lowe and Jonathan Creek to expire September 2024. Graven seconded said motion, which passed by roll call vote. (6 yes, 0 no)

INSURANCE COMMITTEE (Chair: Houser)

Committee did not meet.

Houser moved to approve the renewal of the Illinois Counties Risk Management Trust Unemployment Insurance Proposal. Graven seconded said motion, which passed by roll call vote. (6 yes, 0 no)

PERSONNEL COMMITTEE (Chair: Baker)

Committee did not meet.

AD HOC COMMITTEES:

AMERICAN RESCUE PLAN ACT (ARPA) 

(Chair: Stephanie Helmuth) Committee met October 26, 2021.

Baker moved to retain the services of Bellwether for administration and reporting the ARPA Funds. Kirby seconded said motion. Helmuth stated that Bellwether is providing these services for many counties, taking the burden of understanding all the laws related to ARPA, and the management of ARPA. Cost to the County is $10,000 per distribution, which the County has already received 1.4 million dollars and will receive an additional 1.4 million dollars in 2022. The total cost will be $20,000. Motion passed by roll call vote. (6 yes, 0 no)

COUNTY EMPLOYEE HANDBOOK 

(Chair: Tracy Weaver)

Committee met October 7 and November 8, 2021.

The handbook is still a work in progress. Weaver will be meeting with Pam Wittkowski and Michelle Liddiard to discuss changes to the handbook. The next ad hoc meeting was scheduled for December 2, 2021.

WECS (Windfarm) (Chair: Karen Cody)

Committee did not meet. No motions.

OTHER NEW BUSINESS

EXECUTIVE SESSION 5 ILCS 120/2 (e)

No Executive Session held.

COMMENTS:

Board: None

Office Holders/Department Heads: Assessor Lori Barringer stated that she has received a Tentative Multiplier of 1.

Baker reminded Board members that there would be a Special Board Meeting on November 29, 2021, at 3:30 p.m.

Public: None

With no further business, Graven moved to adjourn the meeting. Houser seconded said motion, which passed by voice vote. Meeting adjourned at 7:58 p.m.

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