Macon Reporter

City of Sullivan City Council met April 25.

Here are the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p. m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present

Commissioner Mike Fowler present

Commissioner Chuck Woodworth present

Commissioner Doug Booker present

Mayor Richard Glazebrook present

2. Mayor Glazebrook asked if there were any comments from the public. A citizen asked if there was a reason that bidding was being waived on transformers. Another citizen asked about the vandalism that occurred at the parks and if there were any leads. A third citizen asked if the vandalism occurred inside the Civic Center.

3. Mayor Glazebrook read the items in the consent agenda:

Approval of minutes of the regular meeting held April 11, 2022 Approval of claims except those in the TIF funds

Approval of Treasurer' s Report for March 2022

Reappoint Rick Matthews, Doug Graven and Aaron Kirk to the Planning Commission for a term ending April 30, 2026

Approval of Resolution 22- G — Adjustments to the Appropriations for the Fiscal year commencing May 1, 2021 and ending April 30, 2022

A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to approve the consent agenda. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

4. A motion was made by Commissioner Woodworth and seconded by Commissioner Sherwood to accept TIF claims. Upon a roll call being taken, the results were as follows:

Commissioner Chuck Woodworth - yea

Commissioner Abbey Sherwood - yea

Commissioner Mike Fowler abstain

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

5. Commissioner Sherwood reported that vandalism occurred at the Civic Center and Tabor Park over the weekend. She spoke with the Civic Center Director about installing cameras on the back of the facility. The vandalism at Tabor Park required the bathrooms to be closed temporarily. The bathrooms located in Wyman Park near the skate park are also closed due to an issue with the water heater. The sewer backed up last week and the septic system had to be pumped out. She thanked Bubba Farris for his assistance. The City continues to seek an Aquatics Director for the Civic Center. Treasurer Golden has been meeting with the department heads regarding the fiscal year budget. There was no update on the City Building.

6. Commissioner Fowler reported that Jackson Motors is interested in an indoor energy efficiency project. He met with a sales rep and provided them contact information for the IMEA. Commissioner Fowler was contacted by the City Building concerning lighting for the baseball diamonds. The lighting has been patched and repaired so many times it now needs replaced. The project was priced last year and is expected to increase due to the inflation in the cost of materials. He suggested using wooden poles rather than steel and stated that the project might require the use of Titus funds. Kaleb Martin informred him that the department is running low on supplies and needs to place an order. There is a one to two year wait time on some of these materials, which could delay development. Commissioner Fowler believes that a rate increase is inevitable this year due to the upcoming expiration of TIF I and supply changes. Adding that Commissioner Sherwood and Commissioner Booker' s departments operate from Electric Department funds. He received an email from Bret Guin confirming the possibility of moving forward with the fuel tank project. Two junction boxes behind the power plant have rusted out and the electronics could be compromised at some point. Commissioner Fowler contacted BHMG to discuss incorporating the junction boxes into the fuel tank project and believes this could increase the project price to $ 750, 000. He then explained that the Council had recently passed the net metering ordinance. Adding that the language is the same as before, except the illegal wording was removed. The City will pay solar customers it' s avoided cost which is approximately 8. 1 cents per kilowatt. He met with Tony Cook regarding wages for Journeyman Linemen. If passed, the new wages would make the City comparable to Coles -Moultrie and Ameren. They are also discussing changing the Groundsman classification to a Low - Voltage Technician, which would make that position eligible for call -outs. The Distribution Crew repaired street lights, disconnected houses for demo, repaired lights at the basketball court, replaced secondary lines and removed old equipment, helped the Street Department cut down a tree, completed pole change outs, went to Newton to inspect transformers for purchase and completed work orders and JULIE locates.

7. Commissioner Woodworth reported that the Distribution Crew assisted the Park Department with a septic tank at the park. The Crew has been installing meters and only has a few large meters left to replace. After that project is complete, they will start the water line installation for the Tabeling Project. The wind blew a part of a roof off of a building located at the sewer plant yesterday. Bubba Farris is seeking repair estimates. Commissioner Woodworth explained that the Village of Lovington is interested in entering into a mutual aid agreement with the City for Water & Sewer services. These type of agreements offer emergency assistance to water or wastewater utilities that have experienced physical damage due to natural or manmade disasters. Assistance can include: personnel, equipment, materials, and other associated services necessary from other wastewater utilities. A new block was ordered for the vactor truck and the motor was rebuilt. Once the truck has been placed back in service the vactor will be inoperable, but the jetter can still be used. The City found a 2014 vactor truck with a sale price of $140, 000. Options to replace the truck will probably be explored further next year.

8. Commissioner Booker reported that the Street Department has been loading rock for sale, picked up brush, cleaned the dump lot, helped the park take down lights, ran the street sweeper, jetted blocked culverts, patched roads, loaded wood chips, added rock to alleys, trimmed trees, mowed lift stations, installed new stop signs, picked up trash on the square and worked on equipment. They will be installing new pet waste stations around the square.

9. Mayor Glazebrook is working on grants for various departments. The Sullivan Student Council will be picking up limbs and trash in the Cemetery and Park. He met with Lee Beckman concerning a new truck route, met with Tabeling and Metro on their projects, and is working on budgets for the Police, Cemetery, and the Gas Department.

10. Commissioner Booker announced that a tree was planted in Wyman Park and dedicated in memory of Ron Burgess. Commission Booker also thanked Jerry Wood for his donation of a pet waste station.

11. A motion was made by Mayor Glazebrook and seconded by Commissioner Booker that the City accept the proposal for land within the TIF District for the following described real estate: A part of the Southwest Quarter, of the Northwest Quarter of Section 12, Township 13 North, Range 5 East, of the Third Principal Meridian, Moultrie County, Illinois. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

and the motion was declared carried.

12. A motion was made by Commissioner Sherwood and seconded by

Commissioner Booker to approve Ordinance 22- 9 —An ordinance authorizing the modification of a redevelopment agreement with Main Street Capital Partners, LLC, and authorizing the transfer of an approximately twenty -foot —wide parcel of public real estate. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

13. A motion was made by Commissioner Sherwood and seconded by Commissioner Woodworth to approve a seventy-five cent increase for all full time, non- union employees.

The Council then discussed raises for the Water Plant, those employees have not received a raise since 2020 due to union negotiations. Commissioner Woodworth stated that he would like to provide those employees with the raises that were withheld and pay them retroactively for those raises. Commissioner Sherwood then made a motion to amend the motion. The motion to amend was seconded by Commissioner Woodworth. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

14. An amended motion was then made by Commissioner Sherwood and seconded by Commissioner Woodworth to approve a seventy- five cent raise increase for all full-time non- union employees to include retroactively applying the following raises of 2. 75% effective August 1, 2020, seventy-five cents per hour effective May 1, 2021 and seventy-five cents for the 5 water employees. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

15. A motion was made by Commissioner Booker and seconded by Commissioner Woodworth to finalize the approval of the final plat for the Cedar Dale Subdivision. Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker yea

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

16. A motion was made by Commissioner Fowler and seconded by Commissioner Booker to waive formal bidding at this time and purchase 2 used transformers from the City of Newton. Upon a roll call being taken, the results were as follows:

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

17. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to adjourn the meeting. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood - yea

Commissioner Mike Fowler - yea

Commissioner Chuck Woodworth - yea

Commissioner Doug Booker - yea

Mayor Richard Glazebrook - yea

and the motion was declared carried and the meeting was adjourned at 6: 42p. m.

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