Macon Reporter

Village of Bethany Board of Trustee met June 9.

Here are the minutes provided by the board:

The regular board meeting was called to order at 7:00 pm by President Jon Book. The following Trustees were present; Dave Doty, Jeannie Ruppert, Mike Jennings, Greg McLain, Raven Allen and Brian Gill.

A motion was made by Trustee Doty to approve the minutes from the May 12, 2022, regular meeting, seconded by Trustee Ruppert. Roll call taken, all ayes, motion carried.

A motion was made by Trustee McLain to approve the “Statement of Income and Expenses”, seconded by Trustee Gill. Roll call taken, all ayes, motion carried.

A motion was made by Trustee Gill to approve the “Banks and Checks Journal”, seconded by Trustee Doty. Roll call taken, all ayes, motion carried. Trustees had some questions that were answered by Village Manager Shannon Risley.

Public – John Dickson - asking about updates on any sewer repairs or rain water drainage. Also asked about having limbs removed around power lines. Terry Muzzy - representing BASO. Car show is August 20th and questioned about the water project and if it would interfere with the car show. Asked about getting more flags and garbage cans for Main St. and for the Board’s consideration of a donation to BASO. He also stated that Safe Trick or Treating is set for October 29th.

Greg Gustafson Water Improvement Project Update - Water tower progress is moving right along. Exterior has the base coat. Weather permitting will be the final coat with lettering and logo to follow. Interior has a base coat and shortly will have the final coat. Interior wet has a coat on it as well with a five (5) day cure. After removing rigging and items inside the cure time will begin. There have been about 29 individual repairs; 16 are complete and nine (9) are partially complete. Site details, pneumatic tanks are working well. DH system is keeping the humidity down so they can work in any weather, it runs 24/7. Had not heard of complaints during the sand removal. Neighbors west of the tower have been good. Electrical contract is waiting to go out to bid at the same time as the retention tank.

Sidewalk Repair Project for 2022 - Streets/Alleys Chair Doty passed out a sheet with information concerning this. Ryherd Excavating will be the contractor. Approximately $4,000 would need to be taken from the General Fund to complete this project due to this estimate going over the amount that was approved with MFT funds. A motion was made by Trustee Doty to proceed with the 2022 repair list, as presented, in the amount of $19,007.08, contingent on the area of #3 that could have a viable sidewalk underneath and take $4,000, to cover the costs, out of the General fund, seconded by Trustee Ruppert. Roll call taken, all ayes, motion carried.

Safe Routes to School - We have been awarded a grant for this project. President Book, Village Manager Shannon and Engineer Matt Foster have met to discuss this. Mr. Foster is working on coordinating this.

Awarding MFT Oil & Chipping - Matt Foster was here to present the recommendation of award for the oil and chipping work. Basically, it would be east and north of the railroad tracks. We received only one bid from Earl Walker for this project. A motion was made by Trustee McLain to accept the proposal from Earl Walker in the amount of $72,184.60, seconded by Trustee Doty. Roll call taken, all ayes, motion carried.

Zoning Variance: Sunrise Lane - Gene Mueller was here for the Zoning Board. There is a duplex on Sunrise Lane that the owner wants to split into two separate units. It is one property now, a single residential lot, two units with garages in the center. It doesn’t meet the single residential requirements. Owner would like to split to a zero set back from the center line. The owner’s realtor has told her that no one is in the market for a duplex. A motion was made by Trustee McLain to deny this variance request, seconded by Trustee Allen. Roll call taken, all ayes, motion carried.

Rural Development Loan Resolution - this was approved as Resolution # 21-498 date of July 13, 2021

Employee Compensation: Police - This will be addressed in Executive Session Reports – Manager Shannon Risley, Zoning Board, Streets/Alleys, and Chief Nichols. Correspondence – None

Appropriations - This was discussed before the meeting with the Finance Committee. It is an overall 2.5% increase from last year. It will be on the agenda for tentative approval next month.

Committee Meeting Dates - None

Trustee Allen made a motion to go into Executive Session to discuss employee compensation and litigation, seconded by Trustee Ruppert. Roll call taken, all ayes, motion carried.

Trustee Allen made a motion to enter back into Open Session, seconded by Trustee Ruppert . Voice vote taken, all ayes, motion carried.

No action will be taken from the Executive Session discussion.

With no other business to discuss a motion to adjourn was made by Trustee McLain and seconded by Trustee Allen. Voice vote taken, all ayes, motion carried. Meeting was adjourned.

Respectfully submitted, __________________________ Jackie McLain, Clerk Jonathan Book, President

https://www.villageofbethany.com/documents/116/_MINUTES_6-09-22.pdf