Mt Zion Community Unit School District 3 Board met June 21.
Here are the minutes provided by the board:
President Jeffrey Sams called the meeting to order at 6:30 p.m.
ROLL CALL
Board members present were: Jeffrey Sams, Matt Beavers, Kyle Janvrin, Kent Newton, and Kristi Niles. Nathan Brock and Michelle Shumaker were absent.
APPOINTMENT OF SECRETARY PRO-TEM
President Sams appointed Kristi Niles as Secretary Pro-Tem in Michelle Shumaker’s absence.
ADMINISTRATION PRESENT
Administration present consisted of: Dr. Travis R. Roundcount, Superintendent of Schools; Brian Rhoades, Associate Superintendent; Julie Marquardt, Mt. Zion Jr. High School Principal; Randy Thacker, Mt. Zion Intermediate School Principal; Heather Ethell, McGaughey Elementary School Principal; Billy Rockey, Curriculum and Technology Director; and Renea Smith, Special Education Administrator.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was cited by those present and led by President Sams.
REGULAR MEETING MINUTES
Matt Beavers presented a motion to approve the Regular Meeting minutes of May 17, 2022. Seconded: Kyle Janvrin. Roll Call: Matt Beavers, Kyle Janvrin, Kent Newton, Kristi Niles, and Jeffrey Sams, yea. Motion carried 5-0.
EXECUTIVE MEETING MINUTES
Kristi Niles introduced a motion to approve the Executive Meeting minutes of May 17, 2022. Seconded: Kent Newton. Roll Call: Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, and Matt Beavers, yea. Motion carried 5-0.
VISITOR COMMUNICATIONS
President Sams introduced the following Mt. Zion High School FFA student officers who gave a presentation about the FFA program: FFA President: Lindsey Scherer, FFA Secretary: Kaitlyn Crowley, and FFA Treasurer: Logan Helm. They shared about the many agricultural educational activities that they participate in on behalf of FFA, such as: contests, competitions, meetings, conferences, conventions, and workshops, all with the goal of gaining new knowledge to bring back to younger students and classrooms in the District.
STAFF COMMUNICATIONS
Dr. Roundcount shared that the Intermediate roofing project has begun; he will provide updates as construction progresses.
RESTRAINT, TIMEOUT, AND ISOLATION TIMEOUT REDUCTION PLAN
Kyle Janvrin presented a motion to approve the presented Restraint, Timeout, and Isolated Timeout Reduction Plan. Seconded: Kristi Niles. Dr. Roundcount summarized the plan, explaining that, in order to comply with ISBE's Student Care Department, each District is required to develop a Restraint/Time Out/Isolated Time Out (RTO) Reduction Plan that includes an "RTO Oversight Team." The focus of the plan is for the district to provide professional development and to equip staff with strategies to de-escalate student behaviors prior to use of physical management techniques. Macon-Piatt Special Education is facilitating the development of the team, the plan for reducing restraints, time outs, and isolated time outs, and offering targeted professional development for Mt. Zion School District staff. Roll Call: Kent Newton, Kristi Niles, Jeffrey Sams, Matt Beavers, and Kyle Janvrin, yea. Motion carried 5-0.
FIRST READING - 2022-2023 CO CURRICULAR RULES AND REGULATIONS GUIDE
Matt Beavers introduced a motion to approve the first reading of the changes for the 2022- 2023 Co-Curricular Rules and Regulations Guide. Seconded: Kyle Janvrin. Dr. Roundcount summarized the changes being presented. Kent Newton inquired about the possibility of either making the discipline section more prominent or adding a section to address un-sportsmanship like conduct with disciplinary consequences. Discussion took place. Dr. Roundcount shared that the District Athletic Director prefers to leave the discipline section general so that coaches can issue discipline at their discretion according to individual circumstances. Roll Call: Kristi Niles, Jeffrey Sams, Matt Beavers, Kyle Janvrin, and Kent Newton, yea. Motion carried 5-0.
FUND WARRANTS - MAY 2022 - JUNE 2022
Kristi Niles presented a motion to approve payment of the enclosed list of Fund Warrant check numbers: 31547-31790 and Athletic Imprest check numbers: 14273-14319 as presented. Seconded: Kent Newton. Roll Call: Jeffrey Sams, Matt Beavers, Kyle Janvrin, Kent Newton, and Kristi Niles, yea. Motion carried 5-0.
FINANCIAL REPORT - APRIL 2022
Kristi Niles introduced a motion that the presented Financial Report be accepted and filed for audit. Seconded: Kent Newton. Roll Call: Matt Beavers, Kyle Janvrin, Kent Newton, Kristi Niles, and Jeffrey Sams, yea. Motion carried 5-0.
FY2023 ASHPHALT BID AWARD
Matt Beavers presented a motion to authorize the administration to receive the presented bid for repairing, cleaning, sealing, and applying asphalt to the High School parking lot, and award the contract to Dunn Company for the full bid amount of $126,853. Seconded: Kristi Niles. Brian Rhoades explained that the Jr. High side of the parking lot was done a couple years ago and the High School side is now ready to be done. It will have the same paint lines, parking spaces, and setup as it currently has. Discussion took place. Roll Call: Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, and Matt Beavers, yea. Motion carried 5-0.
PROPERTY, GENERAL LIABILITY, CYBER LIABILITY, AUTO, CRIME, UMBRELLA, BOILER AND MACHINERY, INLAND MARINE, SCHOOL BOARD LEGAL LIABILITY, WORKERS COMPENSATION, TREASURER’S BOND, ASSISTANT TREASURER’S BOND, BLANKET STUDENT ACCIDENT AND CATASTROPHIC STUDENT ACCIDENT RENEWAL
Matt Beavers introduced a motion to renew the District’s coverage with Liberty Mutual for the package of Property with Boiler and Machinery, General Liability, Auto, Crime, Umbrella, Inland Marine, and School Board Legal Liability; StarStone for the Worker’s Compensation; Liberty Mutual Surety for the Treasurer’s Bond and Assistant Treasurer’s Bond; CFC Lloyd’s for the Cyber Liability; and Gerber Life for the Blanket and Catastrophic Student Accident. Seconded: Kyle Janvrin. Roll Call: Kent Newton, Kristi Niles, Jeffrey Sams, Matt Beavers, and Kyle Janvrin, yea. Motion carried 5-0.
EXECUTIVE SESSION
Kristi Niles presented a motion to go into closed session at 6:47 p.m. for the purpose of discussing the appointment, employment, reassignment, leave of absence, compensation, resignation, possible litigation, discipline, performance or dismissal of specific employees of the public body, collective negotiating matters, and security procedures. Seconded: Matt Beavers. Roll Call: Kristi Niles, Jeffrey Sams, Matt Beavers, Kyle Janvrin, and Kent Newton, yea. Motion carried 5-0.
RETURN TO OPEN SESSION
Kristi Niles introduced a motion to return the meeting to order at 8:06 p.m. Seconded: Matt Beavers. Roll Call: Jeffrey Sams, Matt Beavers, Kyle Janvrin, Kent Newton, and Kristi Niles, yea. Motion carried 5-0.
NEGOTIATION AGREEMENT WITH THE MT. ZION FEDERATION OF TEACHERS
Matt Beavers presented a motion to ratify the presented agreement between the Mt. Zion Federation of Teachers and the Mt. Zion Community Unit School District #3 Board of Education through 2027. Seconded: Kyle Janvrin. Dr. Roundcount thanked the union members and teachers for their time this summer spent in negotiation meetings. Roll Call: Matt Beavers, Kyle Janvrin, Kent Newton, and Kristi Niles, yea. Jeffrey Sams, nay. Motion carried 4-1.
CONSIDER TERMINATING AN AT-WILL EDUCATION SUPPORT EMPLOYEE
Kyle Janvrin introduced a motion to terminate Cassady Schultz, an at-will educational support employee, effective immediately based on the reasons set forth in the notice issued to her on May 25, 2022. Seconded: Matt Beavers. Roll Call: Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, and Matt Beavers, yea. Motion carried 5-0.
PERSONNEL INCLUDING: A 5% ANNUAL PAY INCREASE FOR THE PRESENTED LIST OF 2022-2023 EDUCATIONAL SUPPORT PERSONNEL AND THE PRESENTED LIST OF 2022-2023 ADMINISTRATIVE ONE YEAR CONTRACTS
Matt Beavers presented a motion to approve the outlined personnel-related items pending a drug test and background check for new employees.
EMPLOYMENT:
| Laura Beyers
Mt. Zion High School | Lead Secretary
Effective June 23, 2022 |
| Kathleen Conlin
Mt. Zion Intermediate School | Special Education Aspire Teacher
Effective August 15, 2022 |
| Audrey Eades
Mt. Zion Jr. High/High School | Softball Assistant Volunteer
Effective June 22, 2022 |
| Ethan Osborne
Mt. Zion High School | Technology Office Assistant (student worker); 4 hours/day; Effective July 1, 2022 |
| Apryl Stewart
Mt. Zion Jr. High School | Secretary
Effective July 2022 |
| Megan Trimby
Mt. Zion High School | Special Education Life Skills Teacher
Effective August 15, 2022 |
| Justin Johnson
Mt. Zion High School | High School Principal per the presented employment contract; Effective for the 2022-2023 fiscal year |
| Julie Marquardt
Mt. Zion Jr. High School | Jr. High School Principal per the presented employment contract
Effective for the 2022-2023 fiscal year |
| Randy Thacker
Mt. Zion Intermediate School | Intermediate School Principal per the presented employment contract
Effective for the 2022-2023 fiscal year |
| Gary Gruen
Mt. Zion Grade School | Grade School Principal/District Summer School Director per the presented employment contract; Effective for the 2022-2023 fiscal year |
| Heather Ethell
McGaughey Elementary School | McGaughey Elementary School Principal per the presented employment contract
Effective for the 2022-2023 fiscal year |
| William (Billy) Rockey
Mt. Zion School District | Director of Curriculum and Technology per the presented employment contract
Effective for the 2022-2023 fiscal year |
| Renea Smith
Mt. Zion School District | Special Education Administrator per the presented employment contract and job description;
Effective July 1, 2022 |
As presented (See Book of Attachments)
RE-ASSIGNMENTS:
| Stephene Beller
Mt. Zion Grade School | Special Education Teacher
From Mt. Zion Intermediate School to Mt. Zion Grade School; Effective August 15, 2022 |
| Jill Clifton
Mt. Zion High School | Position - High School Student Council
From partial stipend to full stipend Effective August 15, 2022 |
| Merrik Eddington
Mt. Zion Jr. High School | From Group VII - Junior High School Assistant Baseball To Junior High School - Assistant Baseball Volunteer; Effective June 22, 2022 |
| Carrie Fisher
Mt. Zion Grade School | From Mt. Zion Intermediate School to Mt. Zion Grade School; Effective August 15, 2022 |
RE-ASSIGNMENTS (continued):
| Derek Grove
McGaughey Elementary School/ Mt. Zion Grade School | Special Education Teacher
From McGaughey full-time to McGaughey/Mt. Zion Grade split; Effective August 15, 2022. |
| Kristen Maligmat-Bollhorst
McGaughey Elementary School | Special Education Teaching Assistant
From 5.95 hours per day to 7 hours per day |
| James Marksberry
Mt. Zion School District | From Mt. Zion High School Special Education Teaching Assistant to District Maintenance/Delivery Person at a starting pay rate of $40,000/year Effective July 1, 2022 |
| Amy Schultz
Mt. Zion Jr. High School | From Student Services Coordinator to Educational Social Worker; Effective August 15, 2022 |
| Scott Smith
Mt. Zion Intermediate School | Special Education Teacher; From Mt. Zion Grade/ Mt. Zion Intermediate split to Mt. Zion Intermediate full-time; Effective August 15, 2022 |
| Jeffery Shumate
Mt. Zion High School | Group III - High School Assistant Girls’ Basketball Effective June 22, 2022 |
RETIREMENT:
| Bernadine Berry
Mt. Zion School District Food Service | Food Service Assistant Cook, Mt. Zion High School; Effective June 1, 2022 |
| Marcia Whitley
Mt. Zion Jr. High School | 8th Grade English/Language Arts Teacher Effective at the end of the 2025-2026 school year |
| Ashley Boyster
Mt. Zion School District Transportation | Bus Driver
Effective May 26, 2022 |
| Krystle Callarman
Mt. Zion High School | Position - High School Flag Corps
Effective June 14, 2022 |
| Mattie Canaday
Mt. Zion High School | Special Education Teacher
Effective August 9, 2022 |
| Jill Clifton
Mt. Zion High School | Position - High School Project Graduation Sponsor; Effective May 26, 2022 |
| Pamela Dugan
Mt. Zion School District Transportation | Bus Monitor
Effective May 26, 2022 |
| Kelly Fox
Mt. Zion High School | Group III - High School Assistant Girls' Basketball; Effective June 2, 2022 |
| Jaquana Jackson
Mt. Zion School District Transportation | Bus Driver
Effective April 17, 2022 |
| Sandra Sorrell
Mt. Zion School District Transportation | Bus Driver
Effective July 2, 2021 |
| Crystal Tatro
Mt. Zion School District Transportation | Bus Driver
Effective October 8, 2021 |
GENERAL DISCUSSION
Kristi Niles shared a thank you card received from Jonathan Moore’s family. Jonathan is a PE teacher at Mt. Zion Intermediate School, who thanked the Mt. Zion Board of Education, Administration, Faculty, and staff for the sympathy planter that was delivered in memory of his mom who passed away on May 22, 2022.
NEXT REGULAR MEETING
President Sams announced Tuesday, July 19, 2022, 6:30 p. m. as the next regular meeting of the Board of Education, to be held at the Mt. Zion C.U.S.D. #3 District Office, 1595 W. Main St., Mt. Zion, IL 62549.
ADJOURNMENT
Kristi Niles introduced a motion to adjourn the Board of Education Meeting at 8:10 p.m. Seconded: Matt Beavers. Roll Call: Kristi Niles, Jeffrey Sams, Matt Beavers, Kyle Janvrin, and Kent Newton, yea. Motion carried 5-0.
https://www.mtzschools.org/site/handlers/filedownload.ashx?moduleinstanceid=4751&dataid=6245&FileName=IV%20-%20Regular%20Minutes%20of%20062122.pdf
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