Macon Reporter

Village of Bethany Board of Trustee met July 14.

Here are the minutes provided by the board:

The regular board meeting was called to order at 7:00 pm by President Jon Book. The following Trustees were present; Dave Doty, Jeannie Ruppert, Mike Jennings, Greg McLain, Raven Allen and Brian Gill.

A motion was made by Trustee Doty to approve the minutes from the June 9, 2022, regular meeting, seconded by Trustee Ruppert. Roll call taken, all ayes, motion carried.

A motion was made by Trustee McLain to approve the “Statement of Income and Expenses”, seconded by Trustee Doty. Roll call taken, all ayes, motion carried.

A motion was made by Trustee Gill to approve the “Banks and Checks Journal”, seconded by Trustee Ruppert. Roll call taken, all ayes, motion carried.

Public – Matt Flood asked if a building permit is needed to build a garage and also asked about the legal setback.

Greg Gustafson Water Improvement Project Update - Water Tower is completed and back online. It was finished on June 24th. Tank was back online on the 29th. July 11th Mr. Gustafson did a final inspection. There is a punch list that the contractor will need to complete to get the final portion of payment. The claim by the car shop next door was resolved. He is just waiting for the release letter from the car shop owner. A member from Habitat for Humanity talked with Mr. Gustafson concerning the tanks that were placed on a lot owned by Habitat. He sent the company a text stating that they needed to come get their tanks. Habitat gave him a bill for the cost of $100 per day per tank. The company did come and pick up their tanks. Talked with Habitat and they forgave the dollar amount. They did ask if the Village could fix the ruts and take care of the tall grass and the Village will take care of the repairs to the lot ground. Mr. Gustafson has a pay request for L&T Painting, the water tower contractor. RD has been copied on the pay request. The Village cannot make payment until RD gives the approval to do so. A motion was made by Trustee Allen to approve the pay request #1 to L&T Painting Inc. in the amount of $439,945.00 out of the Electric Fund pending RD approval, second by Trustee Doty. Roll call taken, all ayes, motion carried. Mr. Gustafson also had a Certificate of Substantial Completion which includes a copy of the punch list that needs to be completed. Water treatment plant stainless steel detention tank issue was addressed. All the information gathered was sent down to the EPA. They have issued the permit on July 1st. The specs need to be revised ever so slightly along with the drawings. The electrical contract will go out for bid after a final look. The water main bid will be going out very soon as well, late summer or early fall. RD had some minor questions for Mr. Gustafson and he is taking care of those.

Paying L&T Painting for Water Tower Work - This was addressed and resolved during Mr. Gustafson’s portion of the meeting.

Safe Routes to School - Received a memorandum from Matt Foster concerning this project.

TIF District Extension - Trustee McLain would like to have Jacob’s and Assoc. down to begin the discussion on how to go about extending the TIF District.

Donation to BASO - A contribution of $500 was given last year. Trustee Allen made a motion to make a contribution of $500 to BASO; $250 taken from Electric & Gas ($250 ea.), seconded by Trustee Doty. Roll call taken, all ayes, motion carried.

Road Closures for BASO Car Show - They would like to begin the closures at 2pm. The Village will have the barricades set up. The closures will be from the railroad tracks to the end of the business district on Main St., and Lincoln Street from the railroad to WN Water. Trustee Allen made a motion to approve these closures for the BASO car show, seconded by Trustee McLain.

Roll call taken, all ayes, motion carried.

Trustee Jennings arrived at the meeting.

Village Appropriations - This is tentative and must be posted for 30 days allowing the Public to come in and inspect the Appropriations. A motion was made by Trustee Allen to approve Ordinance #22-814 Appropriations, seconded by Trustee Ruppert. Roll call taken, all ayes, motion carried.

Adoption of New Code of Ordinances - This ordinance will cover all needed updated changes to the prior code book along with changes to the Administration portion. A motion was made by Trustee McLain to approve #22-813 Ordinance to revise the Code of Ordinances, seconded by Trustee Doty. Roll call taken, all ayes, motion carried.

Life Insurance & Short-Term Disability Policies - This policy has not been updated since 1979. Treasurer Jessica Henderson gave the Board more updated policies and premiums. Board agreed that something needs to be done now. They also would like for her to look into other options/coverages over the next year. Trustee Allen made a motion to increase the short-term disability and life insurance policies as presented, seconded by Trustee Ruppert. Roll call taken: Ruppert-yes; Jennings-yes; McLain-abstain (conflict of interest); Allen-yes; Gill-yes; Doty-yes; motion carried.

Closed Session Minutes & Recordings - This will be discussed in Executive Session Reports – Manager Shannon Risley and Chief Nichols.

Correspondence – Received a Thank You card from the Family of Butch Davis. Committee Meeting Dates – None

Trustee Allen made a motion to go into Executive Session to discuss litigation, personnel and closed session minutes and recordings, seconded by Trustee McLain. Roll call taken, all ayes, motion carried.

Trustee Allen made a motion to enter back into Open Session, seconded by Trustee McLain. Voice vote taken, all ayes, motion carried.

A motion was made by Trustee Allen to destroy all Executive meeting recordings starting with December of 2020 and going back, seconded by Trustee Ruppert. Roll call taken, all ayes, motion carried.

With no other business to discuss a motion to adjourn was made by Trustee Allen and seconded by Trustee McLain. Voice vote taken, all ayes, motion carried. Meeting was adjourned.

https://www.villageofbethany.com/documents/116/MINUTES_7-14-22.pdf