Macon Reporter

Village of Warrensburg Village Board met July 27.

Here are the minutes provided by the board:

CALL TO ORDER: Mayor Riley called the special meeting to order at the Warrensburg Village Hall on Monday July 31, 2023 at 5:30 p.m., reminding everyone the meeting was being recorded.

ROLL CALL: Present: Mayor Riley, Trustee Fisher, Trustee Hackl, Trustee K. Hood, Trustee P. Hood, & Trustee Netherton. Also present were Public Works K. Crosier & VAC Hundley. Trustee Freeman arrived shortly thereafter.

Mayor Riley explained the purpose of the special meeting was to discuss 2 projects for the sewer plant, which needed to be addressed ASAP. Since both projects have a 3 - 4 week time frame for material to be ordered, holding off until the regular scheduled meeting would not be advisable. The sooner the project(s) could be approved would be preferable. He also wanted everyone to discuss it openly rather than via texts.

He entertained a motion for the pipe line at the sewer plant for the lift station. Trustee Fisher moved & Trustee Hackl seconded to accept the proposal from Vandevanter Engineering in the amount not to exceed $6,838.22 for the piping repairs at the lagoon lift station. Mayor Riley explained how the lift station operates and where this piping is located. Another proposal had been received from Burdick Mechanical Contractors in the amount of $6,500.00.

Prior to tonight’s meeting, Mayor Riley had contacted Trustee Hackl about the proposals and Trustee Hackl felt the work could be done by the Village employees. That’s part of the reason Mayor Riley wanted everyone to come together to discuss it.

It is classified as confined space and only certified persons should perform the work. Several trustees agreed that is the law and according to OSHA standards.

Burdick did not include a time frame as to when they would be able to obtain delivery of the materials and perform the work. DPW Allen had attempted to contact other companies but was not successful in obtaining other proposals.

Trustee Hackl mentioned Vandevanter indicated freight would be added and he did not see that on the proposal from Burdick. VAC Hundley stated she had contacted Burdick but had not received a phone call back from them. Trustee Hackl stated he would contact Burdick to determine if there would be additional charges and their time frame. Trustee Freeman asked why that would be necessary if the other proposal was approved.

Trustee K. Hood asked if it was known how much pipe was going to be replaced. Mayor Riley responded he thought Terry had mentioned Vandevanter was replacing more pipe than Burdick. Trustee Hackl asked where DPW Allen was. It was explained he was on vacation.

Trustee Fisher moved & Trustee Freeman seconded to amend the motion to include the freight charges. Roll call vote on the amendment: Yes – Trustees P. Hood, K. Hood, Freeman & Fisher. No – Trustees Hackl & Netherton. Amendment is adopted.

Roll call vote on the motion as amended: Yes – Trustees Fisher, P. Hood, Freeman & K. Hood. No – Trustees Hackl & Netherton. Motion carried.

The second reason for the meeting is to discuss an issue with the North Lift Station. The shaft for the Fairbanks Morse Model B 5432 Pump needs to be repaired. It was also recommended the impeller and parts be replaced. Proposals have been received from Vandevanter in the amount of $7,628.86 plus freight and Linden & Company in the amount of $7,676.00 plus freight.

A motion was made by Trustee Freeman, seconded by Trustee K. Hood to accept the quote from Vandevanter, not to exceed $7,628.86 plus freight. Roll call vote: Yes – Trustees Netherton, Freeman, K. Hood, Fisher, Hackl & P. Hood. No – none. Motion carried.

Since the discussion can only be regarding the sewer plant, the board should seriously consider checking into grants in order to work on the system, since it’s beginning to have issues. Trustee Fisher mentioned it might be advisable to request an engineer to look at the system and bring it up to 2023 standards.

Trustee Hackl moved and Trustee K. Hood seconded to adjourn. Meeting adjourned at 6:05 p.m.

https://warrensburgil.com/meeting-info/