Macon Reporter

Maroa Public Library District Board met July 15.

Here are the minutes provided by the board:

1. Call to Order: Meeting called to order by Board Vice President Audra Newton at 6:05pm.

2. Roll Call: Trustees present included Audra Newton, Lindsey Hanes, Kim Wright, Cindy Manint, and Jason Manint. Trustees absent were Tony Norton and Mason Ricketts. Staff person present included Sara Gentle.

3. Board President Remarks: Audra began the meeting with a review of the consent agenda.

4. Recognition of Visitors, Delegations, etc.: No visitors present.

5. Public Comment Period: No public comment.

Consent Agenda

6. June 17, 2024 Meeting Minutes: Presented.

7. Director’s Report & August 2024 Calendar: Highlights included

a. A review of final stats for the 2023/2024 fiscal year showed traffic was up by 16%. Checkouts however were down by 14%. Program attendance was also up by 56% over the previous year.

b. Summer reading ended with 161 registered participants and 307 check-ins.

c. The Maroa Festival Bingo brought in $401. Prizes costed $300 so the Library profited by $101.

d. The side fountain broke when a minor threw a firework into it on July 4th. Sara’s working to find a replacement top.

8. Accountant & Treasurer’s Reports for June 2024: The accountant report is still in audit and will be presented next month.

9. List of Paid Bills for June 2024: Presented.

Committee Reports: No committee reports were given this month.

10. Personnel

11. Material Selection & Circulation

12. Building & Grounds

13. Finance Policy

14. Financial Development

New Business

15. Annual Non-Resident Card: Sara presented a new Library Card Policy that will allow non-residents who live in surrounding communities to purchase a library card. The cost will be set based on Library taxes and state rules.

16. Personnel Policy Review: Policy reviewed.

17. Building Maintenance Tax Ordinance: Sara had not received the ordinance from the lawyer yet. This will be presented at next month’s meeting.

18. Board Member Offices, including Whistleblower Auditing Official: Trustees present decided to keep officers the same for the next fiscal year.

Old Business

19. Disaster Plan Revision: Sara presented a fourth revision of a disaster plan that will be kept near all staff stations.

Approvals

20. Approval, Consent Agenda: Motion to approve made by Cindy Manint. Motion seconded by Kim Wright.

21. Approval, Non-Resident/ Library Card Policy: Lindsey Hanes motioned to approve the new Library Card Policy. Jason Manint seconded the motion.

22. Approval, Building Maintenance Tax Ordinance: Deferred to the next board meeting.

23. Approval, FY24-25 Board Offices: Kim Wright motioned to keep officers the same as the previous fiscal year. Cindy Manint seconded the motion.

24. Closed Session (requires roll call vote with applicable statutory citations): No motion.

25. August 19, 2024, 6:00pm Meeting Agenda Suggestions

a. Budget Hearing

b. Budget & Appropriations Ordinance

c. Patron Conduct Policy Review

26. Adjournment: Meeting adjourned at 6:34pm.

https://www.maroa.lib.il.us/_files/ugd/58f608_8af9a02c914b4554b8eb281e88a07e1d.pdf