Macon Reporter

Barclay Public Library District Board of Trustees met Feb. 18.

Here are the minutes provided by the board:

Board meeting called to order at 7:01pm by President, Jean Munson.

Roll Call: Katie Leonard, Katherine Brodbeck, Gary Horvath, Karen Edgecombe, Pam McMillen, Jean Munson and Michelle Sawicki, Library Director.

There were no remarks from the public.

Bills: A motion was made by Katherine B. and seconded by Gary H. to approve the January 2025 bills as presented, all aye.

Treasurer’s Report: Katherine B. shared the report. The report was filed.

Secretary’s Minutes: A motion was made by Katie L. and seconded by Katherine B. to approve January 21st, 2025, minutes as presented, all aye.

Director’s Report: The following was shared by Michelle S., Library Director. Board

• Evelyn Deverell is interested in joining the Barclay board after Pam M. steps down. Evelyn’s number is 217-972-4215.

Building –

• Furnace filters need to be changed regularly.

Community –

• The Library’s Storytime program was featured on the front page of the January 29th, 2025, Herald and Review.

• 13 Central Illinois CEO students came to the library on 2/5/2025. They learned to make resumes that get past applicant tracking systems.

• The Library had a table at Family Reading Night on January 30th, 2025 at the WLES. Library services were promoted.

• Michelle met with Terry Howe on February 14th, 2025, to transfer Lions Club documents and to make alternative plans for this year’s Lions Club Scholarship Committee.

Friends –

• The Friends Group held a Maker’s Meet Up on 1/31/2025-2/2/2025 at the Harristown Community Room. The proceeds will be used to support the Library.

Finances –

• The Library needs to take out a credit card in someone else’s name to continue with bill pay and ordering. The card with Michelle’s name will be cancelled 2/28/2025. The Library will also need to designate a new name for bills.

Legalities -

• The Library did not take out the $5,000 surety bond for the notary. Programming –

• A Mary Todd Lincoln impersonator, Debra Miller, put on a fun and educational program on 2/13/2025.

Staff –

• Michelle will be on vacation 2/19,20,21,25, 26 and 27th to care for a pet having surgery. Michelle will most likely need to come in on the 28th to finalize removing her name from library accounts. Kailee Bryson’s training will continue via Facetime during this period.

Training –

• The children’s librarian (Sam) and youth assistant (Kaylee Wegrich) attended a youth programming session at Mt. Zion Library.

• Michelle attended the IHLS Member’s Day training 2/12/2025.

• Michelle has been training Kailee Bryson to fill in as Interim Director. Kailee has also been instructed on the hiring paperwork that will need to be filled out when the new director is hired.

Business:

• Statement of Economic Interest forms were passed out to board members to complete. Michelle collected forms to turn into the County.

• Transition of Responsibilities of Director to Interim Director were discussed. Michelle S. called the alarm company and Kailee B. is now the #1 person for them to call If alarm is activated. It was discussed that the auto pay accounts would have to be put on a new credit card.

• Gary H. made a motion and Karen E. seconded the motion to approve Kailee Bryson (Interim Director) as the name for the new credit card to be placed in. Roll call 6-0.

• Karen E. made a motion and Katie l. seconded the motion to have Barclay Public Library and/or Kailee Bryson (Interim Director) names put on any bill requiring such. Roll Call 6-0.

• There was a discussion about having a 2-step verification phone purchased through T mobile.

• Katie L. made a motion and Gary H. seconded the motion to approve the purchase of a cell phone through T mobile. Roll Call 6-0. Michelle S. to call T mobile regarding this purchase.

• Katherine B. made a motion to approve the Director’s Job description with the changes as presented and Karen E. seconded the motion, all aye.

• The person of the month is Will David for donation a Nintendo Switch.

Gary H. made a motion and Katie L. seconded the motion to adjourn the meeting at 7:40pm, all aye.

Next Board meeting to be – Monday, March 17th, 2025, at 7:00pm.

https://barclay.lib.il.us/wp-content/uploads/2025/03/barclay-board-minutes-february-2025.pdf