Macon Reporter

Village of Forsyth Board of Trustees met Mar. 4.

Here are the minutes provided by the board:

CALL TO ORDER

Mayor Jim Peck called the meeting to order at 6:30 P.M.

PLEDGE OF ALLEGIANCE

ROLL CALL

Upon a call of the roll, the following members were physically present: Mayor Jim Peck, Trustee Marilyn Johnson, Trustee Dave Wendt, Trustee Lauren Young, Trustee Jeremy Shaw, Trustee Jeff London

Absent: Trustee Bob Gruenewald

Staff Present: Village Administrator Jill Applebee, Village Treasurer Rhonda Stewart, Village Clerk Cheryl Marty, Village Library Director Melanie Weigel, Public Works Director Darin Fowler, Village Engineer Representative Stephanie Brown

Telephone: Village Attorney Lisa Petrilli

Absent: Planning and Zoning Director Ryan Raleigh, Village Engineer Jeremy Buening Others Present: Bill Krieger, Andrew Hendrian, Michael Dougherty

CONSENT AGENDA

1. APPROVAL OF MINUTES OF THE REGULAR MEETING OF FEBRUARY 4, 2025

2. APPROVAL OF WARRANTS

MOTION

Trustee Wendt made a Motion to approve the Consent Agenda as presented and Trustee Johnson seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Johnson, Wendt, Young, Shaw, London

Nays: 0 – None

Absent: 1 – Gruenewald

Motion declared carried.

PUBLIC COMMENT: At this time, the public has the opportunity to express views or make comments to the Mayor and Board of Trustees on agenda items or any other Village issue. Comments must be limited to not more than three (3) minutes.

None.

ADMINISTRATION REPORTS

1. Law Enforcement Report

Deputy Roberts had no pressing issues to report. Deputy Zeigler also attended.

2. Village Staff Reports

Mayor Peck confirmed the new medians will be sealed, caulked and done by the end of April weather permitting. He also shared that there was a good turnout last night at the library for the meeting with residents. Public Works Director Fowler said the backstops hope to be done by next week weather permitting.

OLD BUSINESS

1. DISCUSSION AND POTENTIAL ACTION REGARDING HOPE AND MARION ROADS (VILLAGE ADMINISTRATOR JILL APPLEBEE)

Administrator Applebee explained the estimated amount of property taxes the Village will gain by taking over Hope and Marion roads within the Village. A Board discussion ensued. Village Attorney Petrilli said this will need to first be presented to the Planning and Zoning Commission then to the Board for formal approval but coming to a consensus tonight is ok. A Board discussion was held regarding the tax levy that has not changed in many years. As the discussion continued it was suggested that negotiating a deal that would include the two sheds would benefit the Village. No consensus was reached so staff will meet with the Horves to further discuss the topic.

No Motion needed.

NEW BUSINESS

1. ORDINANCE NUMBER 2025-5 AN ORDINANCE APPROVING MINOR SUBDIVISION AND FINAL PLAT FOR PROPERTY LOCATED NEAR THE INTERSECTION OF FORSYTH PARKWAY AND MARKET DRIVE, FORSYTH, MACON COUNTY, ILLINOIS (PIN: 07-07-15-299-002) (PLANNING AND ZONING DIRECTOR RYAN RALEIGH)

Administrator Applebee explained the request to combine two land parcels by the church to create one parcel with one PIN number. A brief discussion ensued with owner Hendrian sharing further details.

MOTION

Trustee Johnson made a Motion to approve the Ordinance as presented and Trustee London seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Johnson, Wendt, Young, Shaw, London

Nays: 0 – None

Absent: 1 – Gruenewald

Motion declared carried.

2. DISCUSSION AND POTENTIAL ACTION REGARDING TRASH PICK UP (VILLAGE ADMINISTRATOR JILL APPLEBEE)

Administrator Applebee explained that Waste Management is no longer doing door-to door trash pick-up for this purpose of discussion. Hauler GFL is able to do it, but Doolin cannot. Public Works Director Fowler explained that GFL can put two trucks on the streets and follow the route through town. They estimate using two trucks at five days which would equal $26,500 minimum total project costs unless they have to do multiple dumps in one day. This does not include electronics, metals, etc. They are available on the week of May 12 or May 19. Lengthy discussion ensued regarding the pros and cons of doing it ourselves again against what potential future options may be available.

MOTION

Trustee Johnson made a Motion to bring back the GFL contract as discussed and Trustee Wendt seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 3 – Johnson, Wendt, Young

Nays: 2 – London, Shaw

Absent: 1 – Gruenewald

Motion declared carried.

3. DISCUSSION AND POTENTIAL ACTION REGARDING LIBRARY DOOR QUOTE (PLANNING AND ZONING DIRECTOR RYAN RALEIGH)

Library Director Weigel explained the proposed installation of two new ADA automatic door openers at the west entrance of the library. $6,200 is allocated in the current budget for this project. She recommended approval of a $6,150 quote from Tee Jay Central, Inc. A brief discussion ensued.

MOTION

Trustee Wendt made a Motion to approve library door request as presented and Trustee Young seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Johnson, Wendt, Young, Shaw, London

Nays: 0 – None

Absent: 1 – Gruenewald

Motion declared carried.

4. DISCUSSION AND POTENTIAL ACTION REGARDING SANITARY SEWER LIFT STATION (PUBLIC WORKS DIRECTOR DARIN FOWLER)

Public Works Director Fowler explained a pump had failed in January and is getting repaired. The spare is currently being used while the repair is happening. This leaves us vulnerable should another failure occur with other lift stations. $40,000 has been budgeted for sewer equipment services and the quote from Bodine Electric for purchase of a new pump is $7,294.12. The Board agreed after several questions and answers on the topic.

MOTION

Trustee Wendt made a Motion to approve the $7,294.12 pump purchase as presented and Trustee Shaw seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Johnson, Wendt, Young, Shaw, London

Nays: 0 – None

Absent: 1 – Gruenewald

Motion declared carried.

5. DISCUSSION AND POTENTIAL ACTION REGARDING WATER TREATMENT PLANT POLYMER SYSTEM (PUBLIC WORKS DIRECTOR DARIN FOWLER)

Public Works Director Fowler explained that during the last year the water treatment plant’s polymer system has been unreliable. Many tasks now have to be done manually due to this. He received a $17,338.10 quote from Sidener and a $24,644.00 quote from Flynn Metering. He recommends approving the Sidener quote. A brief discussion ensued.

MOTION

Trustee Young made a Motion to approve the purchase of a new polymer system from Sidener for $17,338.10 as presented and Trustee Wendt seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Johnson, Wendt, Young, Shaw, London

Nays: 0 – None

Absent: 1 – Gruenewald

Motion declared carried.

6. DISCUSSION AND POTENTIAL ACTION REGARDING CONTRACT WITH DANA MANN (VILLAGE ADMINISTRATOR JILL APPLBEE)

Village Administrator Applebee explained the details and total cost for the north/south roads in Prairie Winds. This is a crucial next step. The process has already been started as Horves had already contracted Mann for some work already done. Dana Mann did not provide a specific dollar amount. A lengthy Board discussion included the efficiencies of adding our work to what has already been done.

MOTION

Trustee Wendt made a Motion to approve work on the north/south Prairie Winds road with Mann’s survey not to exceed $10,000 as presented and Trustee Young seconded the Motion.

Upon a call of the roll, the vote was as follows:

Yeas: 5 – Johnson, Wendt, Young, Shaw, London

Nays: 0 – None

Absent: 1 – Gruenewald

Motion declared carried.

ADJOURNMENT

Trustee Wendt made the Motion to adjourn and Trustee London seconded the Motion. All Board members agreed by voice vote, and the meeting was adjourned at 8:15 P.M.

https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/5126/VOF/5419370/External_Meeting_Packet.pdf