Macon Reporter

Village of Warrensburg Village Board met March 17.

Here are the minutes provided by the board:

CALL TO ORDER: Acting Village President Hackl called the meeting to order at the Warrensburg Village Hall on Monday, March 17, 2025 at 5:30 p.m., reminding everyone the meeting was being recorded.

THE PLEDGE OF ALLEGIANCE was recited.

ROLL CALL: Present: Acting Village President Hackl, Trustees Fisher, Freeman, Eskew, Hood, and Netherton. Also present were Chief Wheeler, Attorney Jankowicz, DPW Allen and VAC Booth.

MAYOR’S COMMENTS: AVP Hackl reminded all Trustees to have their 2026 budgets complete by April 7, 2025.

PUBLIC COMMENTS: Cindy Hundley questioned how new Trustees will be appointed to the 3 open seats. AVP Hackl stated that the seats will be filled once the election is complete. He further explained that Josh Tanner’s office was contacted and the Village has followed his directions regarding the process for the April 1, 2025 consolidated election.

NEW BUSINESS: Dave Mizer discussed the various options for the Village employee’s health insurance once Health Alliance closes at the end of this year. He recommended Blue Cross/Blue Shield as the “most comfortable alternative” and presented a couple of different options compared with the current plan. It was decided that the 3 Village employees utilizing this insurance will determine if their doctors are within the preferred care network and a decision will be made at the next meeting.

ENGINEER: Stephanie Brown, from Chastain Engineering, stated that a committee meeting will need to be held to close out the MFT for 2024.

REVIEW/APPROVAL OF MINUTES: A motion was made by Trustee Netherton, seconded by Trustee Fisher to approve the minutes of the March 3, 2025 regular meeting. Motion carried.

VILLAGE ADMINISTRATIVE CLERK: Trustee Fisher moved and Trustee Netherton seconded to approve the balance sheet, pay the bills and make the appropriate transfers for March 17, 2025.

VAC Booth stated that there were a few Cornfest invoices plus water bills along with the monthly water transfers and usual invoices.

Roll Call Vote: Yes – Trustees Netherton, Fisher, Hackl, Eskew, Hood and Freeman.

No – none. Motion carried.

FINANCE: Trustee Eskew opened a discussion regarding setting up Venmo for the Cornfest committee. Cindy Hundley said that in order to establish the Venmo account, they will need a statement of incorporation on official Village letterhead. There was some discussion on the exact date of incorporation, but it was determined that the letter would be created for the committee.

AVP Hackl questioned where the funds are deposited and retrieved from Venmo and who will be responsible for ensuring the funds go where they are supposed to go.

Trustee Freeman explained the basics of Venmo and the person who has the phone will be the one receiving the funds. Cindy Hundley stated that the card that is associated with the account has never been used to take money out of the general account. Tim Hoffman assured the Board that the accounts will never be used to take money out of the account, only to receive payments.

Trustee Netherton questioned why the committee needed both Venmo and PayPal. The committee said there are less fees associated with Venmo, and they would like to have more payment options for vendors, sponsors and Cornfest participants.

Trustee Fisher made a motion to accept Venmo and PayPal for the Cornfest committee, seconded by Trustee Hood.

Trustee Eskew questioned which cell phone will be used for the Venmo. AVP Hackl has suggested that he will use the cell phone associated with Village Hall.

Chief Wheeler recommended and the Board agreed that the Village add a phone for AVP Hackl to use for his Village business and that the phone in Village Hall be used for this Venmo.

Roll Call Vote: Yes – Trustees Eskew, Netherton, Freeman, Hood, Fisher and Hackl.

No – none. Motion carried.

BUILDING: Nothing

POLICE: Chief Wheeler mentioned that the school now has a working draft for the SRO position and the hiring process is on-going.

SEWER: AVP Hackl stated that work has begun on the final stage projects; as concrete was poured this week.

STREETS: Trustee Hood explained that the Village Clean-up Day has been scheduled for May 3, 2025 from 7 AM until noon or until the dumpsters are full. It will be the same as last year except a week earlier.

WATER: Trustee Freeman discussed the 3 quotes he received for the new computer at the water plant. One quote was $1100 but did not include travel time and the second quote was also approximately $1100 but the computer was not available. Therefore, he recommends the purchase of the computer and assembly from DCI.

Trustee Freeman made a motion to accept the quote from DCI in the amount of $1,527.81 to replace the computer at the water plant, seconded by Trustee Hood.

Roll Call Vote: Yes – Trustees Hackl, Eskew, Fisher, Netherton, Freeman and Hood.

No-none. Motion carried.

PUBLIC WORKS: DPW Allen explained that a new fire hydrant will be installed on Washington and Warren because it was hit by a truck.

VILLAGE ATTORNEY: Trustee Netherton made a motion to approve Ordinance 809, Authorizing and approving a mutual termination agreement with 121 Coffee Run LLC, Kevin and Aryn Callarman, seconded by Trustee Freeman.

Attorney Jankowicz discussed that the Callarmans have met all of their financial obligations with the Village and he has prepared the agreement for the board to approve. Once the documents are signed, this issue will be resolved.

Roll Call Vote: Yes – Trustees Netherton, Fisher, Hackl, Eskew, Hood and Freeman.

No – none. Motion carried.

OTHER AND/OR OLD BUSINESS:

AVP Hackl stated that the Macon County Environmental Management is having an open house tomorrow if anyone would like to attend.

A resident asked if the Village would pick up a wire that has been left by the fiber optics company. Trustee Hood said that he will pick it up for her.

David Zaske mentioned that Lyle Jones will donate all remaining funds to complete the Lyle Jones Community Stage projects. He and Tim Hoffman questioned whether they needed to piece out the work to all the contractors and get all of the quotes, even though Lyle has agreed to pay the total bill.

It was suggested that Warrensburg residents are volunteering to do the work and Lyle will pay for it, so why can’t the work just get done.

Attorney Jankowicz recommended that the remaining 2 bids be obtained from a general contractor to present because even though Lyle is generously donating the funds, the Stage will still be the property of the Village and the paper trail will need to be established nonetheless.

It was also suggested that a separate meeting be held to work out all of the details.

AVP Hackl reminded everyone that the Board is following what is mandated by the government and strives to do everything correctly and also be USDA compliant so that they don’t have to redo anything.

A motion to adjourn was made by Trustee Netherton, seconded by Trustee Eskew.

The meeting adjourned at 6:16 PM.

The next regular meeting will be on Monday, April 7, 2025 @ 5:30 PM.

https://warrensburgil.com/wp-content/uploads/2025/04/Village-Minutes-3-17-25.docx