Barclay Public Library District Board of Trustees met August 20.
Here is the minutes as provided by the board:
President Rita Ham called the Budget and Appropriations Hearing to order at 6:55 p.m. No public present.
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President Rita Ham called the regular meeting to order at 7:00 p.m. Laura, Jenny, Maria and Lacey were present.
There were no remarks from the public.
Bills: Motion by Jenny, second by Laura to approve payment of the August bills. All aye.
Treasurer’s Report: Logan County & Macon County 1st Levy payments have been received. Report filed for audit
Secretary’s Minutes: July 16, 2018 Minutes filed for audit
Librarian’s Report – Discussion held on the following:
The Library has been experiencing internet issues for the past two months. The router was replaced which has improved the situation. Staff is monitoring to see if instability improves.
Staff Continuing Education – Cindy will take classes for barcoding with the goal of taking over cataloging duties when Georgie leaves next spring.
Lacey will attend the Association of Rural and Small Libraries conference in September as well as IHLS Member Day on September 27.
Rita will attend Trustee Day at the Illinois Library Association conference in October.
Summer Reading Stats were lower than in the past. The 1st-5th grade group read 64% fewer pages than in 2017 and attendance was down 56%. Teen participation remained steady with a slight decrease in participation, but a 4.5% increase in pages and books read.
Possible factors are increased participation in sports, more parents working, and some classes not being able to visit the Library before Summer Reading began.
Staff will continue to monitor and try to improve numbers in the future.
The Warrensburg Corn Festival was a huge success and the Library’s participation was prominently evident. The Library’s participation and Lacey’s role in planning the Festival continue to reflect positively on the Library’s role in the community.
Business
Budget and Appropriations Ordinance, FY 18-19-4 was passed following a motion by Laura, 2nd by Jenny and a roll call vote of All Ayes.
Audit of Secretary’s Minutes from FY 17-18 (needed for IPLAR) – audited by Jenny and Laura.
The Board reviewed the Financial Review Proposal from Estes, Bridgewater and Ogden Motion by Jenny to approve with cost not to exceed $4,400. 2nd by Laura. Roll call vote of All Ayes.
Discussion of how to use Memorial funds for Mary Wickline (currently at $880). Her family discussed ideas with Lacey. One possibility is to improve landscaping around bench donated by the Wickline family in the past.
Person of the Month – Teen Summer Reading program volunteers.
Next Board meeting: Monday, September 17, 2018
The meeting was adjourned at 7:47 p.m.
https://barclaypubliclibrary.files.wordpress.com/2018/09/barclay-library-minutes-august-20-2018.pdf
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