Macon Reporter

Village of Warrensburg Village Board met April 1.

Here is the minutes provided by the board:

CALL TO ORDER: Mayor Maloney opened the meeting at the Warrensburg Village Hall on Monday, April 1, 2019 at 6:00 p.m. reminding those in attendance that the meeting was being recorded.

THE PLEDGE OF ALLEGIANCE was recited.

ROLL CALL: Present: Mayor Maloney, Trustee Fisher, Trustee Ewing, and Trustee Oakley. Also present were Attorney J. Jankowicz, VAC Hundley and Chief G. Wheeler. Absent were Trustee Hackl and DPW Hadley.

MAYOR’S COMMENTS: Mayor Maloney reminded everyone that Tuesday was election day.

Mayor Maloney had attended the W-L School board meeting to present to them the idea of new Welcome to the Village signs. They were interested and wanted to discuss it further. He will continue to reach out to them, including personally contacting the board members.

Mayor Maloney reached out again to American Legal Publishing regarding the codification of the ordinances. American Legal had advised they would work with the Village as much as they could and the cost would remain the same.

PUBLIC COMMENTS: Betty Underwood stated 2 or 3 cars in her neighborhood were driving erratically and asked what could be done. Mayor Maloney asked if she would stay for the end of the meeting and talk specifically with Chief Wheeler. Ed Lock asked a question about the rate study and why in 2018, there was a discrepancy in gallons pumped vs gallons billed. Since DPW Hadley was absent, Mayor Maloney stated we would ask him for a better explanation and follow up with him. Mr. Hawkins asked how the gallons used could go up so significantly in one year. Trustee Fisher and Mayor Maloney explained that prior to the installation of the electronic meters, at times the usage was estimated but now, they are able to be read monthly.

NEW BUSINESS: Nothing.

REVIEW/APPROVAL OF MINUTES: Minutes of the regular session meeting of March 18, 2019 were presented for review. Trustee Ewing mentioned the name was incorrect as to who purchased the property at 224 W Main. A motion was made by Trustee Ewing, seconded by Trustee Fisher to approve the minutes of the March 18, 2019 open session as corrected. Motion carried. Minutes of the closed session of March 18, 2019 were presented for review. A motion was made by Trustee Ewing, seconded by Trustee Fisher to approve the March 18, 2019 closed session meeting minutes. Roll call vote: Yes – Trustees Ewing, Fisher, and Oakley. Motion carried. The closed session minutes of March 4, 2019 were presented as corrected. Since they had already been approved, they were just for the board to review and initial.

VILLAGE ADMINISTRATIVE CLERK: Village Administrative Clerk C. Hundley presented the bills, balance & transfers sheet for April 1, 2019, along with the budget to actual reports to the board for review. Since funds are a little tight now, payroll will be covered by the balance in the payroll fund with transfers from Water, Sewer & MFT for those costs. Trustee Oakley clarified payroll from General & PPF will not be transferred into Payroll. The LOCiS bill shown was for the telephone training, which was for a couple hours to assist with Payroll & A/P. Rick from LOCiS will be here Thursday for additional training and to assist with some of the reconciling clean-up. The bills for Springfield Electric were questioned. A motion was made by Trustee Oakley, seconded by Trustee Ewing to accept the balance sheet, pay the bills & make the appropriate transfers, with the exception of PPF & General payroll. Roll call vote: Yes – Trustees Ewing, Fisher & Oakley. Motion carried. In each of the board members packets, were statements of economic interest to be completed. They can be returned to the office and be mailed in one packet.

ENGINEER: Village Administrative Clerk Hundley stated a survey had been sent to the Village by the engineer in regards to the SRTS program and was in the process of being submitted.

WATER: Trustee Oakley presented a recap of the study done by RCAP. He presented to the board an overall view of the last 10 months of usage compared with the recommendation by RCAP, along with 2 options to assist in not only covering our costs but in building our reserves as well. Discussion ensued to explain the options Trustee Oakley provided. Trustee Fisher stated he’s concerned with those residents on fixed income. The board did concur that raising the base rate approx. $5.00 per month was still better than what RCAP had suggested (which was almost $14.00 per month) and we haven’t had the right rates for some time. Trustee Oakley moved the Village approve changing the sewer rates to $11.50 base rate for first 1000 gallons, with a rate of $3.75 per 1000 gallons over that, and a 4% annual increase on both starting in 2020. This would be effective May 1, 2019. Seconded by Trustee Ewing. Roll call vote: Yes – Trustees Ewing, Fisher and Oakley. Motion carried. It was suggested a letter be drafted by RCAP to explain the study, which could be included with the next billing.

BUILDING: Mr. Baker had left a message for Mayor Maloney in regards to the property at 224 W Main.

FINANCE: Trustee Oakley reported the representative from LOCiS will be here Thursday to assist with the reconciling items so the office will be closed.

Trustee Oakley explained the spreadsheet he had presented for the budget for the various funds. The board also had the budget vs actual report which showed all line items. Trustee Oakley asked Chief Wheeler to explain how the Drug/Alcohol fund works and where income is generated, plus what some of the expenses are. Discussions ensued on several line items for the Drug/Alcohol and Police budgets.

Trustee Oakley asked the board to review the budget as presented and be prepared to vote to adopt at the next board meeting. Mayor Maloney thanked everyone for the professional discussion by all those present.

STREETS: Nothing.

POLICE: An emergency motion by Trustee Fisher, seconded by Trustee Ewing had been made to repair the 2012 Tahoe up to $7,000.00 with all board members after the last board meeting. Responding by text/voice as follows: Yes – Trustees Fisher, Ewing, Hackl. No – Trustee Oakley. A corrected motion was made by Trustee Fisher, seconded by Trustee Ewing to repair the 2012 Tahoe in the amount of up to $5,500.00. Roll call vote: Yes – Trustees Oakley, Fisher and Ewing. Motion carried. The exact cost was bill as $5,488.39. Trustee Fisher reported on the maintenance costs suggested by the dealer. Chief Wheeler reported one of the suggestions was new tires. What was going to be done was to change the tires between the 2010 Tahoe and 2012 Tahoe. As far as the other repairs, other repair places will be investigated instead of the dealer. Mayor Maloney made a suggestion as to a place to purchase tires.

Chief Wheeler reported on some issues with his vehicle.

Chief Wheeler announced that as of March 31, K-9 Dino has been retired. He has had some health issues recently and was up for certification. He will remain with the Wheeler family.

Chief Wheeler presented his monthly report for March. He explained the ordinance violations listed were for alternative nicotine products at the school. The vehicle, which had been at Cenex for some time has been removed.

SEWER: Nothing.

VILLAGE ATTORNEY: Attorney Jankowicz advised the board that the investment policy, Ordinance 734 was still in the revision stage. He updated the board regarding the residents at 323 Westgate. The 2 non-related persons had moved out of the residence.

DIRECTOR OF PUBLIC WORKS: Nothing.

OTHER AND/OR OLD BUSINESS: Nothing.

A motion was made by Trustee Ewing, seconded by Trustee Fisher to adjourn. Motion carried. Meeting adjourned at 8:05 p.m.

http://warrensburgillinois.info/village-board-meeting-minutes-2019.html