Village of Warrensburg Village Board met March 18
Village of Warrensburg Village Board met March 18.
Here is the minutes provided by the board:
CALL TO ORDER: Mayor Maloney opened the meeting at the Warrensburg Village Hall on Monday, March 18, 2019 at 6:00 p.m. reminding those in attendance that the meeting was being recorded.
THE PLEDGE OF ALLEGIANCE was recited.
ROLL CALL: Present: Mayor Maloney, Trustee Fisher, Trustee Ewing, Trustee Hackl and Trustee Oakley. Also present were Attorney J. Jankowicz, DPW Hadley, VAC Hundley and Chief G. Wheeler.
MAYOR’S COMMENTS: Mayor Maloney asked if the Board would allow Brock Teichmiller & James Meece with Rural Community Assistance Partnership to present their findings on the Water/Sewer study. (See information below in Water).
3 letters of intent have been received for the open trustee positions. Mayor Maloney suggested holding off until after the election on April 2 before appointing someone for the positions. Trustee K. Musick apologized to the mayor and the board for not contacting the County Clerk in time to have her name removed from the ballot.
Mayor Maloney asked where the board stood on having American Legal Publishing handle the codification of the ordinances. Trustee Hackl asked if the board decided to do this, when would the first payment be made and it would be within this fiscal year. American Legal had advised they would work with the Village as much as they could, however it would be over 2 fiscal years.
The rummage sale dates for the Village of Warrensburg would be April 26 & 27.
Word had been received that former Village Clerk Paul Main had passed away.
A card of appreciation had been received from the family of Jack Hackl.
PUBLIC COMMENTS: None at this time.
NEW BUSINESS: The possibility of new “Welcome to the Village of Warrensburg” signs were presented for discussion. Pictures of the present signs & possible new ones were shown. A couple local sign companies have been contacted for suggestions/prices. Mayor Maloney was planning on going to the W-L School Board as well seeing if they would be interested in assisting in some of the cost. Some of the funds to cover these costs could be the TIF or the Windtower income.
REVIEW/APPROVAL OF MINUTES: Minutes of the closed session of February 19, 2019 were presented for review. A motion was made by Trustee Oakley, seconded by Trustee Hackl to approve the minutes of the February 19, 2019 closed session. Roll call vote: Yes – Trustees Oakley, Ewing, Fisher & Hackl. Motion carried. Minutes of the regular session meeting of March 4, 2019 were presented for review. A motion was made by Trustee Oakley, seconded by Trustee Ewing to approve the minutes of the March 4, 2019 open session. Motion carried. Minutes of the closed session of March 4, 2019 were presented for review. Trustee Hackl asked the minutes to reflect a point he had made during the meeting. A motion was made by Trustee Ewing, seconded by Trustee Fisher to approve the March 4, 2019 closed session meeting minutes as amended. Roll call vote: Yes – Trustees Ewing, Fisher, Hackl and Oakley. Motion carried.
VILLAGE ADMINISTRATIVE CLERK: Village Administrative Clerk C. Hundley presented the bills, balance & transfers sheet for March 18, 2019, along with the budget to actual reports to the board for review. The question was asked whether the due date had been changed with Lowe’s so that it isn’t due so close to a meeting date. Lowe’s had been contacted. Trustee Fisher asked if small bills like this couldn’t be paid with petty cash rather than initiating a bill. Chief Wheeler was asked if anything had been arranged with Merdon about purchasing a portable toilet instead of renting one. A motion was made by Trustee Fisher, seconded by Trustee Hackl to accept the balance sheet, pay the bills & make the appropriate transfers. Roll call vote: Yes – Trustees Ewing, Fisher, Hackl & Oakley. Motion carried.
ENGINEER: Mark Bingham with Chastain & Associates was present to present the 2019 MFT Program. The proposal was accepted.
WATER: Brock Teichmiller & James Meece with Rural Community Assistance Partnership, which is a national not-for-profit group that assists municipalities with water/sewer studies. They were able to examine our audits for the last 3 years & present their recommendations based on the audits. Mr. Teichmiller explained several of the figures shown in their report & stated that if the Village were to attempt to obtain funding or grants, the MHI costs & Monthly Rate of AWWA MHI Benchmark would be looked at. In looking at the variable expenses, the Village currently charges $0.40 per 100 gallons for usage over 1500 gallons. Typically, most municipalities use 1000 gallons as their benchmark. Based upon the fixed & variable expenses in 2018, the monthly rate per 5000 gal should have been $24.60 whereas our monthly rate was $19.41. Since expenses typically increase each year, the rates should also increase. The Village should also keep in mind building reserve funds for future costs & sustainability. Trustee Oakley asked how our costs compare to what is typically seen. Our costs are pretty standard. However, since our equipment is older, the cost to repair or replace would be quite extensive. He also asked if there was a typical reserve percentage and Mr. Teichmiller said it is normally 10%. Several suggestions were made as to how to achieve that reserve & they cautioned that the Board needs to constantly check in to make sure the costs are being met. The Village doesn’t want to continually get behind. Mayor Maloney clarified their suggestion to change the base rate to be computed on 1000 gallons compared to 1500 gallons we now use.
Rural Community Assistance Partnership is also willing to assist in informing the residents of a community of any changes, if requested.
BUILDING: A letter had been sent to Mr. Baker to request a meeting regarding 224 W Main.
FINANCE: Trustee Oakley reported that the finance committee had met last week. Budgets have been turned in and he is in the process of entering data. He expects that the budget for fiscal year 2019 – 2020 should be ready for review and adoption at the next meeting. Trustee L. Hackl reported that he may have had his knee replacement surgery by then and wouldn’t be at the next meeting. Trustee Oakley stated that LOCiS had scheduled its consultant to be at the Village on March 19, 2019, but the consultant had surgery, so the preliminary assistance may be by telephone. Perhaps, with the telephone session the consultant might only need approximately one (1) day at the Village. Trustee Oakley moved for a closed session at the end of the meeting to discuss the appointment, employment, compensation, discipline, performance or dismissal of an employee pursuant to 5 ILCS 120/2(c)(1). Seconded by Trustee Ewing. Roll call vote: Yes – Trustees Hackl, Oakley, Fisher & Ewing; No – None. Motion carried.
STREETS: Trustee Hackl reported that engineer Mark Bingham had presented his information.
POLICE: Trustee Fisher advised the board that the 2012 police Tahoe had 92,000 miles on it, and was at Baum Chevrolet with a bad engine. Engine replacement costs, after GM assistance of $3,000.00, was $5,502.84 plus incidentals. The wholesale value of the Tahoe is approximately $2,500.00. Trustee Fisher distributed the state contract for police truck, a 2019 Dodge Ram 1500, with a base price of $23,797.00. Trustee Fisher had spoken with Greg at Buena Vista Bank. Since the Village has reduced the monthly payment from the general fund to the sewer fund, money could be used from the general fund to pay a $5,500.00 down payment on a new vehicle. As an alternative, the Village has an existing loan that has both the 2012 Tahoe police vehicle and the 2016 Ford Interceptor driven by Chief Wheeler on it. Semi-yearly payments of $4,700.00 are required. The next payment of $4,700.00 is due in May. The loan should be paid off in 1 ½ years. The Village could pay the $4,700.00, and add the cost of a new vehicle onto the existing loan, without changing the semi-annual payment, but extending the loan. President Maloney stated that some of the equipment from the 2012 Tahoe could be transferred to the new vehicle, but it would probably cost the Village a couple thousand dollars to transfer all of the equipment. President Maloney also stated that if sewer rates went up, but the police department purchased a new truck, residents would be unhappy. President Maloney inquired if the topic could be tabled. Chief Wheeler stated that the vehicle will probably have to be towed back from Clinton. Chief Wheeler also asked what shape the Village would be in if the 2010 Tahoe broke down and the Village was down to one (1) operating police vehicle. Trustee Oakley inquired if the 2012 Tahoe had a complete inspection including transmission, drive train, breaks, and other mechanical parts. A complete inspection had not been done, but Trustee Fisher stated that the vehicle needed new tires. President Maloney felt nothing should be done until the existing loan on the police vehicles was paid off. The loan was made in 2016. Chief Wheeler stated the Village was facing three (3) options: 1.) Repair the 2012 Tahoe; 2.) Replace the 2012 Tahoe; or 3.) Do nothing. Trustee Oakley continued his request that an inspection be done on the rest of the 2012 Tahoe to inform the Village what the cost would be to put the vehicle back on the road. He also felt the Village needed to know the total cost, on a new vehicle & equipment. Chief Wheeler thought he could have that information for the next meeting.
Chief Wheeler asked Attorney Jankowicz to present the Ordinances for the contract renewals for James Owens & Resolute Dynamics, LLC and the contract renewal for Kevin Mante & ACS. Attorney Jankowicz presented Ordinance 735 for the renewal of the contract with James Owens & Resolute Dynamics, LLC and Ordinance 736 for the renewal of the contract with Kevin Mante & ACS. Attorney Jankowicz advised the board that he had not received current insurance information for Kevin Mante & ACS. It was his opinion that the Village could approve & adopt both Ordinances, conditioned upon the requirement that Mante & ACS provide current insurance information before using the range. Discussion followed by the board concerning the use by Owens which was primarily for classes for the public and use by Mante, which was primarily for police training.
Following discussion, Trustee Fisher moved & Trustee Ewing seconded the motion to adopt Ordinance 735. Roll call vote: Yes – Trustees Hackl, Oakley, Fisher and Ewing; No – None. Motion carried.
Trustee Fisher moved & Trustee Ewing seconded the motion to adopt Ordinance 736, with Mante and ACS, to have no use of the range until insurance information was provided. Roll call vote: Yes - Trustees Fisher, Ewing, Oakley and Hackl; No – None. Motion carried unanimously.
VILLAGE ATTORNEY: Attorney Jankowicz advised the board that the investment policy, Ordinance 734, was still in the revision stage and that Ordinance 734 was being reserved for use for that policy adoption. Attorney Jankowicz also advised the board that an ordinance violation case had been filed against a student of the Warrensburg-Latham High School for violating the Village Code on Possession of an Alternative Nicotine Product. The court date is scheduled for April 17, 2019. He will keep the board advised as to the progress of the case.
DIRECTOR OF PUBLIC WORKS: Nothing.
OTHER AND/OR OLD BUSINESS: Nothing.
The board moved into closed session at 8:20 p.m. The board returned to open session at 9:07 p.m.
Trustee Oakley moved and Trustee Hackl seconded the motion to adopt and approve the pay raises as discussed in closed session. Upon roll call vote, the Trustees voted as follows: Yes – Trustees Ewing, Fisher, Hackl and Oakley; No – None. Motion carried unanimously.
Mayor Maloney advised the board that the following individuals had, or might submit letters of intention for the open Trustees positions: Ed Lock, Jack Pugh, Kerry Hood, Linda Henkel and Kirk Riley. Mayor Maloney announced there was no further business to come before the board. Motion by Trustee Oakley, seconded by Trustee Ewing to adjourn. On voice vote, motion carried unanimously. Mayor Maloney adjourned the meeting at 9:10 p.m.