Macon Reporter

City of Sullivan City Council met Aug. 26.

Here is the minutes provided by the council:

1 The City Council of the City of Sullivan, Illinois, met in regular session on Monday, August 26, 2019, at 7 00 p. m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present

Commissioner Mike Fowler present

Commissioner Chuck Woodworth absent`

Commissioner Peggy Hargis present

Mayor Richard Glazebrook present

2 Ted Walk, a SCED board member, presented a proposal on economic development regarding TIF agreements. He explained that he recently met with an incentive committee to discuss possible incentives for TIF IV They are focusing more on the seventeen acres owned by the City He proposed a seventy- five percent tax increment to developers interested in developing the property, aimed at increasing the equalized assessed value. Mr Walk stated that the seventy- five percent tax increment is similar to the incentives in other TIF agreements. This incentive, along with the twentyone years remaining in TIF IV, will offer great opportunities for developers They are recommending the developers cover infrastructure costs and pay a comparable price for the land to minimize the cost to the City

3 Mayor Glazebrook asked ifthere were any comments from the public. Nancy Barker thanked Commissioner Hargis and the Street Department employees for repairing the potholes in the Eastview Subdivision. She was also appreciative of Dustin Booker' s efforts to answer her questions. Bob Ingram asked if there were any updates on the Titus project. Mayor Glazebrook said there would be closed session later in the evening to discuss the Titus Home, but that nothing has changed with the other property Dave Walker asked ifthe Trustee has mentioned anything about the auction. Mayor Glazebrook responded that he is unaware of when the auction will take place

4 Mayor Glazebrook read the items on the consent agenda.

Approval of minutes of the public hearing and the previous regular meeting held August 12, 2019

Approval of claims except those in the TIF IV funds

Approval of Treasurer' s Report for July 2019

Approval of Ordinance 19- 14— Execution of Amendment to a TIF District

Redevelopment Agreement

A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler that the consent agenda be approved. Upon a roll call being taken, the results were as follows

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote

5 A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to approve the claims for TIF IV Upon a roll call being taken, the results were as follows

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler abstain

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

6 Commissioner Sherwood reported that she met with Treasurer Golden to learn about the Nexgrid system. She elaborated on the assistance the City has received from Monte Johnson. A moisture problem is being addressed at the Civic Center and will require work on the infrastructure. Work will be resuming on the riprap project in Tabor Park and will be closed during that time.

7 Commissioner Fowler met with the IMEA regarding economic development, met with Shannon Risley to learn about Bethany' s electric grid, spoke with Rod Whelpley concerning a street light LED conversion project, met with Treasurer Golden to learn about the Nexgrid system and talked with Marty Thomas from BMHG regarding a scheduled shut down for the switchyard. He has learned that the installation of the permanent service for Burdick Estates will take two weeks to complete, temporary service can then be installed. Commissioner Fowler met with the Electric Linemen and discussed a scheduled outage and safety issues.

8 Commissioner Hargis commended the Street Department on continuing to do a greatjob She reported that they have been working on a drainage problem on Corey Avenue, working on the intersection of Corey Avenue and Patterson Road, patching potholes, sweeping streets, picking up yard bags and assisted on a water project.

9 Mayor Glazebrook explained that during the meeting on August 12, 2019, a motion was made to approve the purchase of a new Dodge 2500 Crew Cab Truck for the Gas Department from Jackson Chevrolet for $39, 500 When the motion was made it failed to include the necessary language to waive the formal bidding process. Mayor Glazebrook then made a motion that the council waive the formal bidding process of the 2019 Dodge Ram Crew Cab Truck from Jackson Chevrolet in Sullivan, Illinois for use at the Gas Department at a cost of$ 39, 500 00 The motion was seconded by Commissioner Hargis. Upon a roll call being taken, the results were as follows.

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried

10 Mayor Glazebrook reported that he will be attending a meeting with John Shimkus at Lake Shelbyville to discuss the importance of tourism, met with the SPARK Committee regarding ball diamonds, met with the Amish about hitching racks, met with rural development concerning the water plant and will be attending meetings in Springfield this week. He thanked the economic development group and the farmer' s market for their work. He announced that Laurrie Minor and John Stephens will be the guest speakers at the Chamber Luncheon on August 28th and would like them to speak at the next meeting. Mayor Glazebrook informed those in attendance that there will be a special meeting concerning the purchase of the Titus Home on Thursday at 6 00p.m. at the library

11 Mayor Glazebrook asked for a discussion regarding the scheduling of a public forum on cannabis legalization issues. Dan Flannell suggested two options to hear opinions from the public, one being a public forum or a less formal option allowing the public to talk at a regular meeting. Commissioner Sherwood voiced that she would prefer the less formal option. Mayor Glazebrook explained that the City will need to discuss the taxing of cannabis and whether a distributor or a cannabis business will be permitted.

12. A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to pass Resolution 19- S Dan Flannell spoke about the issue and how it impacts the City and its employees. The resolution proposes to increase the accumulation of compensatory time for non- union employees to 80 hours yearly with no option of reaccumulation of hours within the same year Upon a roll call being taken, the results were as follows

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

13 Mayor Glazebrook announced that during the April 8, 2019 meeting, Mike Keown explained that Pat Freesh, a retired Lt. Colonel from Sullivan, is involved in a POW/ MIA organization from the St. Louis area. The City has the opportunity to become a designated POW/ MIA City The application fee has already been paid for by a private party, and members of the Legion are willing to complete the application and required paperwork to become an active member Mayor Glazebrook announced that the council will be working with the American Legion to complete this process.

14 Mayor Glazebrook made a motion to open bids and table them for further review and consideration. Dan Flannell explained that the bids are being tabled to give Council the opportunity to consider bids that have been received.

15 Bids were received for the sale of a 7' Sickle Bar Three bids were received as follows

Glen Helmuth 5

Ryan Nudmg 402

Dean Martin 200

and the bid was tabled.

16 Bids were received for the sale of a Vermeer BC1400 wood chipper Six bids were received as follows

Dean Martin 5, 000

Aaron Marshall 5, 100

Kyler Lane & Davin Nolen 1, 00201

Don Ritchy 1, 200

Ken Nichols 2, 600

Scott Atchison 276

and the bids were tabled.

17 Bids were received for the sale of a 1984 Chevrolet Vac Truck. Three bids were received as follows.

Ryan Nudmg 102

Glen Helmuth 5

Dean Martin 200

and the bids were tabled.

18 Bids were received for the sale of a Cincinnati 3 phase drill press. One bid was received as follows

Glen Helmuth 5

and the bid was tabled.

19 Bids were received for the sale of a Pittsburgh floor jack. One bid was received as follows.

Glen Helmuth 5

and the bid was tabled.

20 Bids were received for the sale of a Mite- e- lite generator One bid was received as follows

Glen Helmuth 5

and the bid was tabled.

21 Bids were received for the sale of a Briggs & Stratton 3 5 hp pump One bid was received as follows.

Glen Helmuth 5

and the bid was tabled.

22. Bids were received for the sale of a 1983 GMC 7000 dump truck. Three bids were received as follows

Don Rrtchy 300

Jon Maxey 500

Scott Atchison 76

and the bids were tabled.

23 Bids were received for the sale of a Stanley HV 18300 hydraulic tool Pump One bid was received as follows.

Glen Helmuth 5

and the bid was tabled.

24 Bids were received for the sale of a Ryan Jr Sod Cutter One bid was received as follows

Scott Atchison 15199

and the bid was tabled.

25 Bids were received for the sale of a 1991 Elgin Pelican Street Sweeper

One bid was received as follows.

Dean Martin 400

and the bid was tabled.

26 A motion was made by Commissioner Fowler and seconded by Commissioner Sherwood to establish a semi- annual employee evaluation program covering all City employees. The City staff is directed to prepare alternative evaluation formats for the Council' s consideration and approval within 60 days ofthis date. Commissioner Fowler and Mayor Glazebrook voiced the belief that evaluations are beneficial to the City and the employees. Commissioner Hargis explained that she believes it is more beneficial to address issues as they arise. Commissioner Sherwood said that evaluations are completed in the office and that the employees like having them completed. She sees the documentation being used to see growth and improvement. Commissioner Fowler and Commissioner Sherwood agreed that they believe the Supervisors should complete the evaluations. Commissioner Fowler thinks the Council should then evaluate the Supervisor Upon roll call being taken, the results were as follows

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis nay

Mayor Richard Glazebrook yea

and the motion was declared carried.

27 A motion was made by Commissioner Hargis and seconded by Commissioner Sherwood to extend the consulting contract with Monte Johnson. Commissioner Sherwood thinks Monte will be needed for at least two more months. She presented that there is an extensive list ofthinks that Monte has been working on and that the meter system would not be where it is now without his assistance. Mayor Glazebrook stated that he also believes that we will Monte' s assistance for at least a couple more months until someone is hired. Upon a roll call being taken, the results were as follows

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

28 Commissioner Hargis made a motion, seconded by Commissioner Sherwood, to finalize the engineering on the Jefferson Street sidewalk. Mayor Glazebrook explained that the sidewalk is busted and concrete is breaking off, causing it to be dangerous. We should know if the. City is awarded a grant for this project by March, and if not, we need to move ahead with the project. Upon p a roll call beingg taken the results were as follows

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried

29 Mayor Glazebrook explained that there would be closed session to discuss the potential acquisition of real estate ( 5 ILCS 120/ 2( c)( 5)) and to discuss the setting of a price for sale of property owned by the City of Sullivan ( 5 ILCS 120/ 2 ( 6)) A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to move into closed session at 8 08p.m. Upon roll call being taken, the results were as follows

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

30 Mayor Glazebrook reconvened the meeting at 8:49 p.m.

31 A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler that the meeting be adjourned. Upon roll call being taken, the results were as follows

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth absent

Commissioner Peggy Hargis yea

Mayor Richard Glazebrook yea

and the motion was declared carried and the meeting was adjourned at 8:49 p.m.

http://www.sullivanil.us/document_center/Minutes/August%2026,%202019.pdf