Village of Warrensburg Village Board met Jan. 6.
Here is the minutes provided by the board:
CALL TO ORDER: Mayor Maloney opened the meeting at the Warrensburg Village Hall on Monday, January 6, 2020 at 6:00 p.m. reminding those in attendance that the meeting was being recorded.
THE PLEDGE OF ALLEGIANCE was recited.
ROLL CALL: Present: Mayor Maloney, Trustee Ewing, Trustee Fisher, Trustee Hackl, Trustee Hood, Trustee Lock, and Trustee Oakley. Also present were VAC Hundley, Chief Wheeler and Atty Jankowicz.
MAYOR’S COMMENTS: Mayor Maloney handed out the current list of Term Expirations for the Village of Warrensburg.
A Thank-you letter had been received from the Warrensburg-Latham Lions Club for the Village’s assistance with the toy drive collection.
IDOT corrected the entrance access off Hwy 121 at the restaurant with a new/larger culvert.
An update on the Dollar General: the existing building has been demolished, grading work has been completed, layout & footings have been poured along with the new entrance off of Hwy 121. Some of the highway signs have been relocated. As of this morning, the concrete work had started for the interior of the building. They hope to start framing of the building next week.
Due to the deteriorating conditions of the current Village of Warrensburg entrance signs, Mayor Maloney had requested that they be removed.
There will be a Joint Review Board meeting for TIF. It will be held 1/21/20 at 5:00 p.m. prior to the regular board meeting.
A reminder to mark your calendars – a Ham & Bean/Chili fundraiser will be held at the Warrensburg Fire Department on Saturday, February 8 from 3:00 – 6:00 p.m. for the CornFestival. The date for this year’s festival is July 23 – 25.
A letter had been received in regards to the Macon Co. Emergency Alert System.
New committee assignments were presented.
Mayor Maloney provided some interesting facts in regards to marijuana dispensaries. The State of Illinois stated that on January 1, 2020, customers spent almost 3.2 million dollars on legal cannabis with more than 77,000 customers buying products at legal dispensaries.
NEW BUSINESS: Marcia Clifford from General Code was in attendance to talk to the Village about their proposal for Codification of Ordinances. She mentioned the 3 things their company does in the codification process: they make sure they code is in compliance with Illinois State statutes; they make sure there are terminology consistencies in the code; they will provide a ‘cleaned up’ version of the code, which the Village would review to make sure there aren’t things still in the code which no longer apply.
They provide a workbook to use to make any changes.
Mayor Maloney asked what the time frame would be and it is time consuming so normally, it’s 12 – 18 months. This also allows for the cost to be spread over 2 fiscal years.
Trustee Lock asked about the list of the ordinances which were listed as not being included. Those were such ordinances as the tax levy or appropriations, agreements, etc.
There is an online version in addition to an app, which allows for quick searches of the code. Several other communities are currently working with General Code on their ordinances.
Trustee Lock asked about the cost for adding ordinances/updates. Ms. Clifford explained how the updates are handled, clarifying how it differs from the codification process. Any new ordinances aren’t included in the actual code but are put in a section for ‘new laws’. This is still searchable when doing an online search. Once several ‘new laws’ have been done, they can be updated and put into the code and that cost is explained.
We would get 2 bound copies of the code book in addition to the online version and a link for the app. Passwords are given to specific persons who would be able to download an ordinance to a Word documents and make appropriate additions or corrections. This would not be available to the general public in order to keep ordinance to be changed without authorization. We can also search the multi-code which can be filtered by numerous avenues.
Trustee Lock asked who would own the digital copy of General Code should it go out of business. Should that happen, the Village would be able to download our code and move it to a new provider.
Trustee Oakley asked how much time would be involved in the code review process and who would be involved.
Stephanie Brown, from Chastain & Associates, asked if visual aids or graphics could be added to the code to further explain a code. They can be but there are additional costs.
REVIEW/APPROVAL OF MINUTES: Minutes of the regular session meeting of December 16, 2019 were presented for review. Trustee Oakley questioned the last page in regards to the amounts and verbiage for the special services area tax levy. A motion was made by Trustee Oakley, seconded by Trustee Hood to approve the minutes of the December 16, 2019 regular meeting as corrected. Motion carried.
VILLAGE ADMINISTRATIVE CLERK: Village Administrative Clerk Hundley presented the accounts payable, balance & transfers sheet for January 6, 2020, along with the budget to actual reports. There are a couple of bills and transfers VAC Hundley had talked with Trustee Oakley ahead of the meeting, which she proceeded to explain. One is the invoice for LOCiS in the amount of $150.00. She had emailed the company and explained how it was a little high for a seminar which was supposed to last approx. 5 hrs. but only lasted 2 but hadn’t heard back from them. The invoice for Sikich had been entered into the Accounts Payable but Trustee Oakley wanted to review it a little more. Since those 2 invoices will be held, the transfer from IL Funds to the General Fund would not need to be made at this time. Trustee Lock asked about the invoice for Midwest Meters for 3 meters in the amount of $370.00 and suggested it be paid out of the Meter Fee Replacement account. A motion was made by Trustee Oakley, seconded by Trustee Lock to accept the transfers & balance sheet and pay the bills as discussed. Roll Call vote: Yes – Trustees Oakley, Hood, Ewing, Lock, Fisher & Hackl. Motion carried.
VAC Hundley explained that while we didn’t have hard copies of our FY 19 audit, a final audit had been sent via email. A copy of that had been sent to the Comptroller by Sikich and Cindy had sent copies to the USDA and Moran Economic Development. Since the TIF wasn’t audited, Moran sent other documents which needed to be completed by Cindy and signed by Mayor Maloney. Danny Hadley is still waiting on a hard copy to send to the EPA.
VAC Hundley mentioned we still hadn’t received a Health Alliance invoice for the January premium. Hopefully it will come soon but she had been assured there will not be any late charges applied. She also hopes we don’t get a January & February premium notice at the same time.
The final installment of the Macon Co Real Estate taxes had been received.
ENGINEER: Stephanie Brown was present and reported the SRTS project was still on track. We are just waiting on reviews by the State.
Since the Village is looking into new Welcome to Warrensburg signs, there are tourism funds available which could assist with that. She will follow up with Mayor Maloney with that information.
BUILDING: Trustee Lock mentioned the skirting on the canopy being loose at the Cenex building.
FINANCE: Trustee Oakley would like to set up a standing Finance Committee meeting each month which could be canceled if there isn’t anything to discuss. He suggested the last Wednesday of the month at 6:00 p.m.
STREETS: Nothing. Trustee Hood will be getting with Kenny Crosier in regards to fixing some of the potholes along E. Main St.
POLICE: Nothing from Trustee Fisher.
Chief Wheeler presented his monthly report for December. Some maintenance had been done on the vehicles, which was more than was expected. The blue Tahoe had to be towed in. Unfortunately, it was not covered by insurance or warranty. However, on one of the issues, the Public Works department was able to assist in repair which saved approximately $500.00.
VILLAGE ATTORNEY: Nothing.
OTHER AND/OR OLD BUSINESS:
A motion was made by Trustee Lock, seconded by Trustee Oakley to adjourn. Motion carried. Meeting adjourned at 7:11 p.m.