Macon Reporter

Macon Reporter

Monday, March 30, 2020

Barclay Public Library District Board of Trustees met January 21

By Angelica Saylo Pilo | Mar 26, 2020


Barclay Public Library District Board of Trustees met Jan. 21.

Here is the minutes provided by the board:

President Rita Ham called the meeting to order at 7:03 p.m. Jean, Sue, Jenny, Maria, and Michelle were present.

There were no remarks from the public.

BILLS: Motion by Sue, second by Jenny to approve payment of the December and January September bills. All aye.

TREASURER’S REPORT: filed for audit

SECRETARY’S MINUTES: filed for audit

LIBRARIAN’S REPORT – Discussion held on the following:

 Advocacy – the library supported the Ambassador Company program which gives books to children in the Warrensburg-Latham school district; the library provided books for the Lions’ Club Toys for Tots drive.

 Annexations – we continue to receive annexation notices from the City of Decatur. Current potential tax revenue loss if an agreement is not reached is $10,958, but this amount increases with every notice. There is a meeting scheduled with the Decatur City Manager scheduled for January 30, 2020. Michelle and the Library’s lawyer, Ross Munsterman, will attend. Board members are invited to attend.

 The plaques for Virginia Nansen’s memorial have been received and will be installed as weather permits.

 Finances – our Financial Review has been completed; Per Capita grant of $4,945 was received in December; Discussion was held on renewing Pyrle’s Legacy CD (more under Business)

 Memorials – the library received $1,010 in memory of Helen Krall and $735 n memory of Rick Ham. Both families directed that funds be added to Pyrle’s Legacy.

 Personnel – TJ Wells has resigned from her clerk position. She will continue as bookkeeper for now. The Adult Programming/Clerk II position has been posted and Michelle has received a couple of promising applications.

 Training – Michelle will attend PLA (Public Library Association) Conference at the end of February.


 Motion by Jean, second by Maria to approve of 2020/2021 Board meeting dates. All aye.

 Discussion was held on relocating the Harristown Library Board’s filing cabinet. Michelle has the report showing that no asbestos was found in the building that previously housed the cabinet (this was a concern our Board discussed at a previous meeting.)

 Michelle gave an overview of the Review of FY 19-20 Financial Statements from Estes, Bridgewater & Ogden.

 Five Banking and Investment Policies were reviewed and approved. 1. Authority to Spend

Motion by Jean, second by Jenny to approve. All aye. 2. Budget and Finance Policy

Motion by Jenny, second by Sue to approve. All aye. 3. Fund Balance Classification Policy

Motion by Maria, second by Jenny to approve. All aye. 4. Investment of Public Funds

Motion by Jean, second by Sue to approve. All aye. 5. Routine Banking and Accounting Procedures

Motion by Jean, second by Sue to approve. All aye.

 Both the families of Helen Krall and Rick Ham expressed that memorial funds should be added to Pyrle’s Legacy. Rick Ham’s memorial includes the purchase of a subscription to a golf magazine.

 Discussion held on Building & Grounds Committee past recommendation to contact/hire an architect to ask for recommendations on how to rearrange interior of library to make it more functional and welcoming. Michelle will contact a local architect that has expressed interest in an initial meeting.

 Person of the Month: Ann Adkesson for driving from Chicago to help with the Cookie Walk.

Next Board meeting: Tuesday, February 18, 2020 The meeting was adjourned at 8:08 p.m.

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Barclay Public Library District Board of Trustees