Macon Reporter

City of Sullivan City Council met April 27.

Here is the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p.m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present via telephone 

Commissioner Mike Fowler present via telephone

Commissioner Chuck Woodworth present via telephone

Commissioner Peggy Hargis present via telephone 

Mayor Richard Glazebrook present

2. Lee Beckman reported that the railing for the Jefferson Street sidewalk project should be completed this week, a final change order should be presented at the second meeting in May. He recommended awarding the Harrison Street sidewalk project to Esker & Walker, they provided the only bid for the project. The total estimate project cost for the Titus Home demolition should be completed this week. A HSIP grant application will be submitted for the improvement of safety issues on Patterson Road, this application is due in August. Mr. Beckman met with Commissioner Woodworth and Mark Allsop regarding the water treatment plant project. There is an Illinois grant offering a max of five million dollars, an application will be completed for the water treatment plant.

3. Mayor Glazebrook called the public hearing for the Sullivan Dance Studio CDBG grant application to order at 6: 13 p.m. He gave a history of the Sullivan Dance Studio and explained some of the hardships that the business has been facing with the COVID- 19 pandemic. Mayor Glazebrook asked if there were any comments from the pubic, there were none. There were no comments from the Council. The public hearing was adjourned at 6: 16 p.m.

4. Dan Flannell read correspondences received for public comment. Ryan Whitten proposed that citizens be allowed to own chickens and rabbits allowing them to be more self-sufficient due to the recent price spikes and reduced availability of meat. Mr. Whitten will be allowed the opportunity to address the Council once they are able to meet in person. Eric Kenney submitted a" remember when" from the News-Progress that was published 25 years ago regarding the Eastview Subdivision drainage issue. The article suggested rerouting the drainage and the acquisition of an easement for the project. He asked that the drainage issue be addressed.

5. Mayor Glazebrook read the items on the consent agenda:

Approval of minutes of the regular meeting held April 13, 2020

Approval of claims except those in the TIF IV funds Approval of Treasurer' s Report for March 2020 Pass Resolution 20- D— Making Adjustments to the Appropriations for the Fiscal Year Commencing May 1, 2019 and ending April 30, 2020

A motion was made by Commissioner Woodworth and seconded by Commissioner Hargis that the consent agenda be approved. Upon a roll call being taken, the results were as follows:

Commissioner Chuck Woodworth yea 

Commissioner Peggy Hargis yea 

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea 

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

6. A motion was made by Commissioner Sherwood and seconded by Commissioner Woodworth to approve the claims for TIF IV. Upon a roll call being taken the results were as follows:

Commissioner Abbey Sherwood yea 

Commissioner Chuck Woodworth yea 

Commissioner Mike Fowler abstain 

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea

and the motion was declared carried.

7. Commissioner Sherwood shared that Ed Moody participated in lighting up the ball diamonds, along with the school district, on Friday night to honor the seniors that are missing out on sports this year. She wanted to remind the school district, staff and administrators that the City stands with them during this difficult time. She explained that the ball diamonds and the park play grounds are still closed due to the Governor' s order. The Civic Center will continue to stay closed due to the stay at home order and a decision hasn' t been made on the impact on the Park Rec program. The City Building lobby will also remain closed at this time.

8. Commissioner Fowler reported that the line crew has been working on secondary transfers on the south end of town, changed a transformer a Neal Tire and helped with the installation of a vent fan at the power plant. Kaleb Martin would like to hire an outside contractor to test all poles and input the information into the new software. The line crew will be replacing transformers and burying primary cable in the South Washington and Madison St. area. There were two bad insulators discovered at the plant substation, a scheduled power outage will be necessary for the replacement of the insulators.

9. Commissioner Woodworth reported meeting with Lee Beckman and Mark Allsop regarding the new water treatment plant. There are a few changed that were made and Mr. Beckman will follow up on those changes.

10. A motion was made by Commissioner Hargis and seconded by Commissioner Woodworth to waive formal reading and adopt ordinance 20- 4— Amending Chapter 33 — Street Regulations, Section 33- 2-7 ofthe City Code of Ordinances. Upon a roll call vote being taken, the results were as follows:

Commissioner Peggy Hargis yea 

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

11. A motion was made by Commissioner Hargis and seconded by Commissioner Sherwood to accept the bid of Esker& Walker Construction of Teutopolis, IL in the

amount of$ 114, 539. 48, and authorize and approve the execution of a written agreement by and between the City of Sullivan and Esker & Walker Construction for completion of the Harrison Street Sidewalk project in accordance to the City' s bid specifications. Upon a roll call vote being taken, the results were as follows:

Commissioner Peggy Hargis yea 

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

12. A motion was made by Mayor Glazebrook and seconded by Commissioner Hargis to appove the appointment of Michael Shasteen to the Zoning Board of Appeals for a five year term commencing May 1, 3030. and ending April 30, 2025. Upon a roll call vote being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Peggy Hargis yea 

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

and the motion was declared carried.

13. Mayor Glazebrook explained that the Order being put in place by the Governor on

May 1St is a voluntary effort by the citizens of Sullivan. Further stating that the City would not be shutting anyone down and that enforcement ofthe order is the responsibility ofthe Governor' s office. He recognized Genevieve Sutton for her contributions to the city. Ms. Sutton was the coach of girl' s softball for many years. Mayor Glazebrook assisted with the planting of a tree in Tabor Park and announced that if anyone would like to donate trees the City would be glad to accept. The library will remain closed due to the extension ofthe Governor' s Order. He encouraged the Commissioners to talk with Treasurer Sarah Golden regarding the budget due to the economic changes that are occurring.

14. A motion was made by Mayor Glazebrook and seconded by Commissioner Fowler to adopt Resolution 20- E— Authorizing and supporting the application of the Sullivan Dance Studio, LLC for grant funding from the Illinois Department of Commerce and Economic Opportunity in the amount of$25, 000. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea 

Commissioner Mike Fowler yea 

Commissioner Abbey Sherwood yea 

Commissioner Chuck Woodworth yea 

Commissioner Peggy Hargis yea

and the motion was declared carried.

15. A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to adopt Ordinance 20- 5 — Establishing a City sponsored revolving loan program in support of commercial and industrial development within the City of Sullivan. Abbey emphasized her feeling that implementing the revolving loan program is crucial for the community at this time and that the City should help local businesses in as many ways possible. Dan Flannell explained that the Ordinance is not in final form and needs input from the Council. He suggested that this item be tabled until the Council can meet to discuss the specifics. Mayor Glazebrook stated that the item would be tabled.

16. A motion was made by Mayor Glazebrook and seconded by Commissioner Woodworth to adopt Resolution 20-F confirming the Council' s support of a policy of non-discrimination in housing within the City of Sullivan. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea 

Commissioner Chuck Woodworth yea 

Commissioner Abbey Sherwood yea 

Commissioner Mike Fowler yea 

Commissioner Peggy Hargis yea

and the motion was declared carried.

17. A motion was made by Commissioner Sherwood and seconded by Commissioner Hargis to waive formal reading and extend the effective date of Ordinance 20-3, which implemented the Mayor' s March 18, 2020 Declaration of Emergency, and the previous suspension of late payment penalties on residential utility accounts, to the date of the next City Council meeting on May 11, 2020. Upon a roll call being taken, the results were as follow:

Commissioner Abbey Sherwood yea 

Commissioner Peggy Hargis yea 

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

18. Dan Flannell reported that the Sullivan Area Ministerial Association fundraising for those affected by the COVID- 19 pandemic has surpassed $30,000. He also received confirmation from the EPA that the Hazardous Household Waste event has been cancelled and will be rescheduled in September or October.

19. Mayor Glazebrook shared that the town-wide clean up will still be held on July 11th and 18th

20. A motion was made by Commissioner Woodworth and seconded by Commissioner Fowler to adjourn the meeting. Upon roll call being taken, the results were as follows:

Commissioner Chuck Woodworth yea

Commissioner Mike Fowler yea

Commissioner Abbey Sherwood yea 

Commissioner Peggy Hargis yea 

Mayor Richard Glazebrook yea 

and the motion was declared carried and the meeting was adjourned at 7: 10 p.m.

http://cms6.revize.com/revize/sullivanil/document_center/Minutes/April%2027,%202020.pdf