Macon Reporter

City of Sullivan City Council Met Aug. 9.

Here are the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p. m. at The Little Theatre On The Square, 16 E. Harrison Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present

Commissioner Mike Fowler present

Commissioner Chuck Woodworth present

Commissioner Doug Booker present

Mayor Richard Glazebrook present

2. Lee Beckman reported that the DCEO grant application was submitted last Tuesday. A representative for the ITEP grant informed Mr. Beckman that the City had a great application, but the program ran out of money. He recommended that the City reapply for the grant next year. The EPA has asked for another extension on the water plant permit, which is now up to 150 days. Mr. Beckman is hopeful that the permit will be received in the next 30 days. The City needs to decide if they wish to move forward on the Bernius Project. Bernius has submitted their letter and reporting form. This is roughly a $ 570- 580, 000 project. The additional MFT funds will be used for resurfacing streets. An estimate for VanBuren and Pierce Streets has been received from Howell Asphalt. The plans will be sent to IDOT for their review and approval and should be ready to go later this year. Two alleys just off of the square have been surveyed. Once the funding source is determined, the project can move forward. The City can accrue costs for the Unsewered Grant after receiving a signed copy of the document from the EPA. Applications for the safe routes to the school are being accepted this fall. Mr. Beckman will try to walk the route next week and put a plan together.

3. Mayor Glazebrook asked if there were any comments from the public. Paul Stone gave a recap of individuals that were born or raised in Moultrie County. David Bauer, a member of the Moultrie County Historical Society, explained the society' s need for funding from the City to purchase a new building. Tia Punches stated that she had a tree hit by lightning that has fallen in the alley and asked for assistance from the City for its removal. Communication received from Eric Kenney stated that the drainage installed in Eastview Subdivision seems to be helping with the water problem.

4. Mayor Glazebrook read the items in the consent agenda:

Approval of minutes of the regular meeting held July 26, 2021

Approval of claims except those in TIF funds

A motion was made by Commissioner Sherwood and seconded by

Commissioner Fowler to approve the consent agenda. Upon a roll call being taken the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

5. A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to approve TIF claims. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler abstain

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

6. Commissioner Sherwood reported that the Park Department completed some grading of the pathways in Tabor Park. The flowers in the wildflower patch are starting to come up and should be blooming in the fall. The Civic Center was closed due to COVID, but has reopened. The facility will be hosting an open house in September. They are planning to have vendors and food vendors in the parking lot, the swim team will be putting on some activities, and the dive team and fire department might be involved. They are also hosting a school supply drive and will accept donations up to August 15th. The Civic Center will also be holding an art contest for individuals 16 years of age and older. The contest theme is " America," with a deadline of August 31st. Treasurer Golden completed the Annual Treasurer's Report, the online registration for the ARPA funding, and has submitted everything for the State Legislative Grant. City GIS Coordinator Blake Eggleston has been working on the OSLAD Grant. The grant would be used to improve the basketball courts, tennis courts, and the potential for a pickleball court and the splash pad.

7. Commissioner Fowler reported that he spent a lot of time working on a proposal to give new employees a week of vacation time in their first year of employment. He attended a meeting with BHMG regarding the above -ground diesel tank project. They discussed why the bids received for the project came in higher than expected and how the project can be broken down into phases. The crew has completed numerous tasks with the help of Big D and are preparing for the Hydro -Gear upgrade.

8. Commissioner Woodworth reported that the distribution crew checked valves at the water tower, repaired a leak in front of the school on Main Street, and continue to install meters and flush hydrants. They will be installing a new hydrant between 5th and 6th streets, which are currently on a dead- end loop.

9. Commissioner Booker reported that the Street Department assisted the Distribution Crew with valve checks and leak repair. The road oiling project on the south end of town was completed. Contractors replaced a sidewalk on North Hamilton Street.

10. A motion was made by Commissioner Booker and seconded by Commissioner Woodworth to waive formal bidding and approve an aggregate crushing agreement with Surmeier & Surmeier, Inc. calculated at $ 5. 75 per ton of material used. Upon a roll call being taken the results were as follows:

Commissioner Doug Booker yea

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

11. Mayor Glazebrook reported that Tabeling Development with begin work on the south end of town in October. He has been working with the school on the sidewalk project and an intergovernmental agreement. Council meetings will return to the library in September. He met with Josh Bernius about the expansion on his property and met with the Mayors of Arcola and Tuscola. The Cemetery staff will be working on the pavilion and have been spraying sidewalks in the downtown area. The Gas Department has been installing meters, attending training, repairing leaks they found during the survey and will install gas lines for 13 new trailers.

12. City Administrator Dan Flannell gave an update on COVID. He stated that some employers are moving towards mandatory vaccination or masking of employees. The purchase of property from Moultrie County Rural Water has been completed, which will expand the water plant property. The City received a 37, 000 invoice for the city- wide clean- up.

13. A motion was made by Mayor Glazebrook and seconded by Commissioner Booker to approve an intergovernmental agreement between the City and Sullivan Community School Unit District # 300 for the provision of a school resource officer. Upon a roll call being taken the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

and the motion was declared carried.

14. A motion was made by Commissioner Fowler and seconded by Commissioner Booker to adopt resolution 21- K with alternative exhibit a, thereby modifying the calculation of employee vacation to provide immediate eligibility for 40 hours paid leave upon the date of hire. Upon a roll call vote being taken, the results were as follows:

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

15. A motion was made by Commissioner Woodworth and seconded by Commissioner Sherwood to approve an intergovernmental agreement with the Illinois Environmental Protection Agency for the unsewered communities grant program and authorize and ratify the Mayor' s execution of said agreement and the uniform budget grant template. Upon a roll call being taken, the results were as follows:

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

16. A motion was made by Commissioner Sherwood and seconded by Commissioner Woodworth to adopt Ordinance 21- 09 thereby ratifying and confirming the Mayor' s execution of the Coronavirus Local Fiscal Recovery Fund award terms and ocnditions and the City' s provisions of the assurances of compliance with civil rights requirements allowing participation ion and receipt of funding through the American Rescue Plan Act of 2021. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

17. Mayor Glazebrook started the discussion on the City Investment Policy by asking the Council if they wanted to proceed with the policy. He added that the purpose was for the Titus funds and that the City only earned $ 16, 000 in interest last year. Commissioner Sherwood agreed that a new investment policy is needed as the current policy isn' t appropriate for investing any funds. She stated that Treasurer Golden collected information from other municipalities and is evaluating a long- term goal for what the Council would like to see from the funds. Treasurer Golden has recapped some of her concerns with the City Attorney and would like to see more discussion on this topic. She gave examples of items that need to be discussed and decided by the Council to make the policy effective. Ms. Golden stated that the Titus proceeds were initially put into CDs because it was the safest option. Which also allowed time for the Council to decide what they wanted to do with the funds. Commissioner Sherwood added that Ms. Golden works with an agency that will review the policy for a fee.

18. A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to adjourn the meeting. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood - yea

Commissioner Doug Booker - yea

Commissioner Mike Fowler - yea

Commissioner Chuck Woodworth - yea

Mayor Richard Glazebrook - yea

and the motion was declared carried and the meeting was adjourned at 7: 14 p. m.

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