Macon Reporter

City of Sullivan City Council met Jan. 10.

Here are the minutes provided by the council:

The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p. m. at the Elizabeth Titus Memorial Library, 16 E. Harrison Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood present

Commissioner Mike Fowler present

Commissioner Chuck Woodworth present

Commissioner Doug Booker absent

Mayor Richard Glazebrook present

2. Mayor Glazebrook asked if there were any comments from the Public. A citizen asked questions regarding the Cemetery Ordinance. He asked if the Treasurer was a member of the Board of Managers, who the Foreman reports to, if the Foreman would continue to serve on the Board of Managers and if there was a conflict between the Foreman and the Superintendent.

3. Mayor Glazebrook read the items in the consent agenda:

Approval of minutes of the regular meeting held December 28, 2021 Approval of claims except those in TIF funds

A motion was made by Commissioner Sherwood and seconded by Commissioner Fowler to approve the consent agenda. Upon a roll call being taken the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker absent

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

4. A motion was made by Commissioner Sherwood and seconded by Commissioner Woodworth to approve TIF claims. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Commissioner Mike Fowler abstain

Commissioner Doug Booker absent

Mayor Richard Glazebrook yea

and the motion was declared carried.

5. Commissioner Sherwood reported that the Park Department is seeking bids for a UTV, which are due February 14th. Mayor Glazebrook will be meeting with the Park Foreman to mark trees for removal from the park. She confirmed receiving the investment policy from Treasurer Golden. They will be meeting to review the policy and make the necessary changes. After its review, the policy will be provided to Council for their input. Commissioner Sherwood is interested in issuing an RFP for the investment of the Titus funds within the next six month.

6. Commissioner Fowler reported having issues getting the other Council members on board with the IBEW negotiations. He added that he was told that the JW rate was too high and needed to be lowered by two percent. Commissioner Fowler has a JW that is interested in coming to work for the City, but another Commissioner doesn' t agree with the rate of pay. There is only one week remaining on the contract with Big D, and the City's Foreman has stepped down. With only one JW, the crew can' t repair anything in the air hot. This will result in every customer on a circuit losing power when a repair needs to be made.

7. Commissioner Woodworth reported that the Distribution Crew has been installing larger Nexgrid meters. He then explained why he wanted to waive the bidding and approve the purchase of a spare cell for the Water Plant MIOX unit. The cost of the part is $ 36, 000, after purchase it will take 6- 8 weeks to deliver. Without the part, the distribution system can' t keep up with the demand. This part will be compatible with use at the new Water Treatment Plant.

8. A motion was made by Commissioner Woodworth and seconded by Commissioner Sherwood to waive bidding and approve the purchase of a spare cell for the Water Plant MIOX unit from Municipal Equipment Company, Inc. for $35, 971. 43. Upon a roll call being taken, the results were as follows:

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Doug Booker absent

Mayor Richard Glazebrook yea

and the motion was declared carried.

9. A statement from Commissioner Booker regarding the passing of Ron Burgess was read by Mayor Glazebrook. Mr. Burgess worked for the City for twelve and a half years and was a valuable employee of the Street Department. Ron was a friend to many City employees and will be greatly missed.

10. Mayor Glazebrook thanked Dustin Booker and Commissioner Sherwood for their efforts to honor Ron Burgess. He then reported that the Street Department performed snowplow maintenance, spread salt, and gathered Christmas trees for the fish habitat.

11. A motion was made by Mayor Glazebrook and seconded by Commissioner Woodworth to approve Ordinance 21- 15 — An Ordinance amending Sections 1- 2- 22 and 1- 3- 36 of Chapter 1, Section 3- 1- 2 of Chapter 3, Section 8- 3- 3 of Chapter 8, Section 22- 2- 3 of Chapter 22, and Sections 33- 10- 1 and 33- 10- 2 of Chapter 33 of the " Municipal Code, City of Sullivan, Illinois," as amended by the elimination of the position of City Administrator establishing the position of Chief of Staff for the City of Sullivan. Commissioner Fowler stated that he had changed his position on this item because it is too much like the City Administrator position. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook - yea

Commissioner Chuck Woodworth - yea

Commissioner Abbey Sherwood - nay

Commissioner Mike Fowler - nay

Commissioner Doug Booker - absent

and the motion failed.

12. A motion was made by Commissioner Fowler and seconded by Mayor Glazebrook to pass Resolution 21- U — A Resolution Establishing Electric Vehicle ( EV) Incentive Program for the City of Sullivan. Upon a roll call being taken, the results were as follows:

Commissioner Mike Fowler yea

Mayor Richard Glazebrook yea

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker absent

and the motion was declared carried.

13. Cemetery Foreman Kyler Lane presented information received from Shawn Stevens of the Illinois Department of Financial and Profession Regulations with cemetery oversight. His correspondence stated that a cemetery board isn' t required if the City is governing the cemetery. Instead, one person serves as the contact person and is responsible for licensing, records, and the requirements to the comptroller. Mayor Glazebrook stated that the City will make modifications to the Cemetery Ordinance.

14. Chief of Police Andy Pistorious presented on the Memorandum of Understanding for the ] FOP union contract. The department would like to alter their shifts from eight- hour days to ten- hour days, also allowing an additional day off. The agreement also includes a cap on the accrual of comp time. The document was reviewed by the City Attorney but not by the labor attorney. Chief Pistorius explained that this includes a trial period and will be reviewed at the end of the year. This item will be reviewed at the next meeting.

15. A motion was made by Commissioner Sherwood and seconded

by Commissioner Fowler to adjourn into closed session at 6: 37 p. m. to discuss collective negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employment ( 5 ILCS 120/ 2( c)( 2)), and to discuss the purchase or lease of real property for the use of the public body ( 5 ILCS 120/ 2( c)( 5)). Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Mayor Richard Glazebrook yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker absent

and the motion was declared carried.

16. The meeting was reconvened at 7: 18 p. m.

17. A member of the public informed the Council that when watching the meeting from home it is hard to hear. She suggested that the Council use microphones to improve this issue.

18. A motion was made by Commissioner Sherwood and seconded by Mayor Glazebrook to adjourn the meeting. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Mayor Richard Glazebrook yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker absent

and the motion was declared carried and the meeting was adjourned at 7: 20 p. m.

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