Macon Reporter

City of Sullivan City Council met Feb. 28

Here are the minutes provided by the council:

1. The City Council of the City of Sullivan, Illinois, met in regular session at 6: 00 p. m. at the Elizabeth Titus Memorial Library, 2 West Water Street, Sullivan. The meeting was called to order by Mayor Richard Glazebrook. A roll call was taken.

Commissioner Abbey Sherwood - present

Commissioner Mike Fowler - present

Commissioner Chuck Woodworth - present

Commissioner Doug Booker - present

Mayor Richard Glazebrook - present

2. Kim Drury, Cami Badman and Kent Schmohe presented on behalf of the Sullivan Blue Dolphin swim team. Head Coach Jason Drury is in his 19th year of coaching the team of 98 swimmers. The team is hosting a home meet on May 7th and anticipate the attendance of 200 swimmers from Bloomington, Springfield and Decatur. Mrs. Badman explained how her child became involved in the team and shared about his progression. Mr. Schmohe outlined the team' s financial impact on the community. The team holds a reverse raffle, has been nationally recognized for swimmers supporting soldiers, an outreach to support veterans at the VA hospital, and collect food for the I can swim challenge. Commissioner Sherwood thanked Mrs. Drury for working with the Civic Center during the COVID regulations that were imposed over the past few years.

3. Phil Ozier, Chair Coordinator of the St. Jude Dash & Bash Committee, addressed the Council to request use of the park for their annual event. Events held in the park include a duck derby, a softball tournament and a 5k run. The event will be held on June 10th and 11th.

4. Mayor Glazebrook asked if there were any comments from the public. Bill Burger asked if the Post Office was ADA compliant, presented research he conducted on electric rates, questioned transfers between TIF I and TIF IV, questioned the TIF reimbursement for the purchase price of the land for the Cedar Dale Subdivision and asked about qualifications of Gas Department employees.

5. Mayor Glazebrook read the items in the consent agenda:

Approval of minutes of the regular meeting held February 14, 2022 Approval of claims except those in the TIF funds

Approval of Treasurer's Report for January 2022

A motion was made by Commissioner Booker and seconded by Commissioner Woodworth to accept the consent agenda. Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker yea

Commissioner Chuck Woodworth yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Mayor Richard Glazebrook yea

and the motion was declared carried by omnibus vote.

6. A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to approve TIF claims. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler abstain

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea

and the motion was declared carried.

7. A motion was made by Commissioner Sherwood and seconded by Commissioner Booker to approve the purchase for 835R Gator for the purchase price of $31, 600. 00. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Doug Booker yea

Commissioner Mike Fowler yes

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea and the motion was declared carried.

8. Commissioner Sherwood presented two options for the future of the City Building. Option one is a two-story building located at 2 W. Harrison Street. Option two is a one- story building located at 2 W. Harrison Street and going north into the Jibby' s lot. Both options include a complete teardown of the current building. The cost to repair the building came in similar to the cost of a rebuild, without the longevity that a rebuild would offer. Option 2 would require relocation of the utilities lying in the alley, at a cost of $75, 000. Two million dollars of TIF funds are budgeted for this project. Architectural and engineering fees of 104, 000 were previously approved by the Council and are included in the two million dollar budget. Commissioner Woodworth, Commissioner Booker and Mayor Glazebrook were in favor of option one. Commissioner Sherwood will be in contact with the architect and will provide an update at a later time.

Commissioner Sherwood met with Treasurer Golden regarding a Request for Proposals ( RFP) that was issued for auditing services. The RFP will be awarded at the next meeting. Commissioner Sherwood read the balances from the Treasurer' s Report.

9. Commissioner Fowler stated that he received a complaint about the whistle at the power plant. He suggested halting the whistle, the other Council members were not in agreement with the idea. Employment applications have been received for an Apprentice Lineman, but no applications have been received for a Journeyman Lineman. The City received two applications for solar projects. A new mandate removes caps on net metering for residential and small commercial customers. Commissioner Fowler worked with the HR director on the job description for the Foreman position. He believes that there are too many duties for one person to handle. The Distribution Crew installed a secondary pole, transferred overhead lines, completed JULIE locates and work orders, upgraded a line to the Electric Department storage shed, fixed two capacitor banks, remedied an outage at the Sewer Plant, and repaired a secondary line that was pulled down by a tree.

10. Commissioner Woodworth reported that the Distribution Crew assisted with snow removal, fixed a leak on the water main on Main Street and assisted Rural Water with a leak on the north side of the lake on Route 32. The water main on Main Street has now been repaired nine times between the parking lot and the stop sign. The City has the permit and supplies needed for the main replacement project, work will being once school is out for the summer. The bid opening for the water plant will be held tomorrow.

11. Commissioner Booker reported that the Street Department worked on snow and ice removal, performed plow maintenance, helped remove Christmas lights at the park, assisted with the repair of a flag pole, cleaned up a fallen tree, completed storm water cleanup, cleaned storm drains and had all trucks inspected.

12. Mayor Glazebrook reported meeting with the City Engineer on an ADA project, continues to look for grants that may benefit the city, met with Economic Development and is working on a new program with the Police Department.

13. A motion was made by Commissioner Booker and seconded by Commissioner Sherwood to accept Ordinance 22- 3 - Chapter 7 - Business Code, Section 7- 5- 9 of the Revised Code of Ordinances of the City of Sullivan, Illinois. Upon a roll call being taken, the results were as follows:

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

Mayor Richard Glazebrook yea and the motion was declared carried.

14. A motion was made by Mayor Glazebrook and seconded by Commissioner Fowler to accept the agreement of $90, 220. 93. of Milano & Grunloh for the Bernius Street Project. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook - yea

Commissioner Mike Fowler yea

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Commissioner Doug Booker yea and the motion was declared carried.

15. A motion was made by Mayor Glazebrook and seconded by Commissioner Booker to postpone Ordinance 22-4. Upon a roll call being taken, the results were as follows:

Mayor Richard Glazebrook yea

Commissioner Doug Booker yea

Commissioner Abbey Sherwood yea

Commissioner Mike Fowler yea

Commissioner Chuck Woodworth yea

and the motion was declared carried.

16. Treasurer Golden facilitated a discussion on amendments to the City' s Net Metering and Interconnection Policies. The City is required to make these amendments due to the implementation of a new statute. All residential and small commercial customers must be provided the opportunity to install renewable generating facilities without being discouraged to do so. The City has the right to implement a reasonable application fee to anyone wnating to install self -generating facilities. The fee must be based on costs incurred during the application process. The City should determine what right -sizing means and how to determine the size of installed facilities. This can be based on the average total kilowatt- hours produced in a year or by total peak. It was recommended that the City use total peak. The City must also determine if it will use net meting or net billing for its method to account for self -generation. The current billing software is not capable of net metering and requires billing done by hand. It was recommended that the City move to net billing. A customer would be charged the retail rate for City provided power. An annual rate would then be set for any power pushed back to the City. The City must provide reasonable and fair credits to self -generating customers for any excess electricity delivered to the distribution system. The IMSA calculated a rate for the City at 5. 37 cents. Self - generating customers and those in the application process could be grandfathered -in.

17. A motion was made by Commissioner Sherw000d and seconded by Commissioner Woodworth to adjourn the meeting. Upon a roll call being taken, the results were as follows:

Commissioner Abbey Sherwood yea

Commissioner Chuck Woodworth yea

Commissioner Mike Fowler yea

Commissioner Doug Booker yea

Mayor Richard Glazebrook yea

and the motion was declared carried and the meeting was adjourned at 7: 30 p. m. At Mayor Richard Gla ebrook.

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