Mt Zion Community Unit School District 3 Board met Aug. 9.
Here is the agenda provided by the board:
CALL TO ORDER
President Sams called the meeting to order at 6:30 p.m.
ROLL CALL
Board members present were: Jeffrey Sams, Nathan Brock, Michelle Shumaker, Matt Beavers, Kyle Janvrin, Kent Newton, and Kristi Niles.
ADMINISTRATION PRESENT
Administration present consisted of: Dr. Travis R. Roundcount, Superintendent of Schools; Brian Rhoades, Associate Superintendent; Justin Johnson, Mt. Zion High School Principal; Julie Marquardt, Mt. Zion Jr. High School Principal; Randy Thacker, Mt. Zion Intermediate School Principal; Gary Gruen, Mt. Zion Grade School Principal; Heather Ethell, McGaughey Elementary School Principal; Billy Rockey, Curriculum and Technology Director; and Renea Smith, Special Education Administrator.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was cited by those present and led by Jeffrey Sams.
REGULAR MEETING MINUTES
Nathan Brock presented a motion to approve the Regular Meeting minutes of July 19, 2022. Seconded: Michelle Shumaker. Roll Call: Nathan Brock, Michelle Shumaker, Matt Beavers, Kyle Janvrin, Kent Newton, Kristi Niles, and Jeffrey Sams, yea. Motion carried 7-0. (See Book of Attachments.)
EXECUTIVE MEETING MINUTES
Kristi Niles introduced a motion to approve the Executive Meeting minutes of July 19, 2022. Seconded: Kyle Janvrin. Roll Call: Michelle Shumaker, Matt Beavers, Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, and Nathan Brock, yea. Motion carried 7-0. (See Book of Attachments.)
VISITOR COMMUNICATION
Jeffrey Sams introduced Cyndi Johnson who spoke about the recent hiring and notification process of the High School Vocal Music Instructor/Show Choir Director position.
STAFF COMMUNICATION
Dr. Roundcount shared that the Mt. Zion School District would be collaborating with Mt. Zion United Methodist Church in the weeks ahead for “Operation Backpack”. He also shared that McGaughey’s Pre-K program was recently recognized by the State Board for meeting high quality standards in the following three areas: 1) learning environment and teaching, 2) administration, and 3) training and education.
REVIEW AND RELEASE OF EXECUTIVE SESSION MINUTES PRIOR TO AUGUST 2022
Kristi Niles presented a motion to approve keeping Executive Session Minutes prior to August 2022 closed. Seconded: Michelle Shumaker. Roll Call: Matt Beavers, Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, Nathan Brock, and Michelle Shumaker, yea. Motion carried 7-0. (See Book of Attachments.)
DESTRUCTION AND DISPOSAL OF THE VERBATIM RECORDINGS PRIOR TO FEBRUARY 2021
Michelle Shumaker introduced a motion to authorize the destruction of the verbatim recordings from the closed session meetings of the Mt. Zion Board of Education prior to February 2021 to specifically include: August 2020, September 2020, October 2020, November 2020, December 2020, and January 2021. Roll Call: Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, and Matt Beavers, yea. Motion carried 7-0. (See Book of Attachments.)
SECOND READING - POLICY UPDATES - 4:165, 4:170, 5:100, 5:120, 6:60, 6:135, 7:15, 7:180, 7:185, 7:285, AND 7:290
Kristi Niles presented a motion to approve the second reading of the policies as presented. Dr. Roundcount summarized the final policy updates. No procedural changes were made since the first reading. The only change being presented was the removal of Item #11 from Page 3 of Policy 5:120-AP2 (General Personnel - Employee Ethics; Conduct; and Conflict of Interest). This language is no longer necessary. Seconded: Nathan Brock. Roll Call: Kent Newton, Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, Matt Beavers, and Kyle Janvrin, yea. Motion carried 7-0. (See Book of Attachments.)
CONSIDER APPROVING THE 2022-2023 RETURN TO LEARN PLAN
Nathan Brock introduced a motion that the Board approve the Mt. Zion School District Return to Learn plan for the 2022-2023 school year. Dr. Roundcount summarized the plan. Seconded: Matt Beavers. Roll Call: Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, Matt Beavers, Kyle Janvrin, and Kent Newton, yea. Motion carried 7-0. (See Book of Attachments.)
FUND WARRANTS - JULY-AUGUST 2022
Matt Beavers presented a motion to approve payment of the enclosed list of Quick Pay check numbers: 31912-32012, Fund Warrant check numbers: 32013-32014, and Athletic Imprest check numbers: 14320-14325 as presented. Seconded: Kristi Niles. Roll Call: Jeffrey Sams, Nathan Brock, Michelle Shumaker, Matt Beavers, Kyle Janvrin, and Kristi Niles, yea. Kent Newton, nay. Motion carried 6-1. (See Book of Attachments.)
TENTATIVE FY 2023 BUDGET
Kristi Niles introduced a motion to place the Tentative FY 2023 Budget on display and schedule a public hearing on the budget for September 20, 2022. Brian Rhoades summarized. Seconded: Michelle Shumaker. Roll Call: Nathan Brock, Michelle Shumaker, Matt Beavers, Kyle Janvrin, Kent Newton, Kristi Niles, and Jeffrey Sams, yea. Motion carried 7-0. (See Book of Attachments.)
DISMISS TO EXECUTIVE SESSION
Kristi Niles presented a motion to go into closed session at 6:46 p.m. for the purpose of discussing the appointment, employment, reassignment, leave of absence, compensation, possible litigation, resignation, discipline, performance or dismissal of specific employees of the public body, collective negotiating matters, and security procedures. Seconded: Matt Beavers. Roll Call: Michelle Shumaker, Matt Beavers, Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, and Nathan Brock, yea. Motion carried 7-0. (See Book of Attachments.)
RETURN TO OPEN SESSION
Nathan Brock introduced a motion to return from closed session at 8:05 p.m. Seconded: Kristi Niles. Roll Call: Matt Beavers, Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, Nathan Brock, and Michelle Shumaker, yea. Motion carried 7-0. (See Book of Attachments.)
PERSONNEL EMPLOYMENT, APPOINTMENTS, LEAVE OF ABSENCE, AND RESIGNATIONS
Michelle Shumaker presented a motion to approve the outlined personnel-related items pending a drug test and background check for new employees.
EMPLOYMENT:
| Jeff Bagley
Mt. Zion School District | Seasonal Mower
Effective August 10, 2022 |
| Amber Baker
Mt. Zion High School | Special Education Teaching Assistant, 6.5 hours per day;
Effective August 15, 2022 |
| Rachael Connelly
McGaughey/Mt. Zion Grade School | Elementary Speech-Language Pathologist, Grades PreK-3,
Effective August 15, 2022 |
| Paula Farmer
Mt. Zion High School | Food Service Assistant, 7.25 hours per day
Effective August 15, 2022 |
| Melinda Grider
Mt. Zion School District Transportation | Bus Driver, 5 hours per day
Effective August 10, 2022 |
| Ann Jameson Kestner
Mt. Zion High School | 2nd Shift Custodian
Effective August 8, 2022 |
| Lisa Mcconnell
Mt. Zion High School | Food Service Assistant, 3.5 hours per day
Effective August 15, 2022 |
| Keith Oliger
Mt. Zion High School | High School Assistant Football Volunteer
Effective August 9, 2022 |
| Jennifer Shull
Mt. Zion High School | Food Service Assistant, 3 hours per day
Effective August 15, 2022 |
| Rindi Smith
Mt. Zion High School | Special Education Teaching Assistant, 7 hours per day,
Effective August 15, 2022 |
| Jessica Talty
Mt. Zion Grade School | Grade 3 Teacher
Effective August 15, 2022 |
| Erik Taylor
Mt. Zion High School | High School Vocal Music Instructor/Show Choir Director,
Effective August 15, 2022 |
| Connie White
McGaughey Elementary School | Food Service Assistant, 3.5 hours per day
Effective August 15, 2022 |
| Chris Burns
Jennifer Camden Alexus Coleman Ryan Frey | Kenneth Hatcher
Crystal Hendricks Gary Hopkins Jennifer Hopkins Walter Jackson | Tamara McCormick
Carolyn Powers Mary Swartz Erika Terry Jared Thornley |
| Amy Abbott
Mt. Zion Intermediate/Mt. Zion Jr. High/ Mt. Zion High School | Academic Overage Hour
Effective August 15, 2022 |
| Melissa Beiler
Mt. Zion High School | Food Service Assistant, 3.5 hours per day
Effective August 15, 2022 |
| Jill Clifton
Mt. Zion High School | Project Graduation (split stipend with Stephanie Windhorst),
Effective August 15, 2022 |
| Jennifer Himanga
Mt. Zion Intermediate School/ Mt. Zion High School | Position - Intermediate Band and Position - Assistant Instrumental Marching Band/Drumline,
both positions effective August 15, 2022 |
| John Larrison
Mt. Zion Jr. High School | Group VII - Junior High School Assistant Baseball, Effective August 1, 2022 |
| Lori Martz
Mt. Zion School District Transportation | 12-month Full-Time Transportation Office Coordinator per attached job description;
Effective August 5, 2022 |
| Alannah Williams
McGaughey Elementary School | Pre-K Special Education One-on-One Teaching Assistant, 3 hours per day
Effective August 15, 2022 |
| Stephanie Windhorst
Mt. Zion High School | Project Graduation (split stipend with Jill Clifton) Effective August 15, 2022 |
| Traci Dyer Townsend
Mt. Zion High School | PE/Health and Wellness Teacher
Maternity leave of absence beginning approximately August 19, 2022 and returning October 3, 2022 |
| Sadie Stambaugh
Mt. Zion Grade School | 2nd Grade Teacher
Unpaid leave of absence effective for the 2022-2023 school year and returning for the 2023-2024 school year |
| Colton Allen
Mt. Zion High School | Special Education Teaching Assistant, 6.5 hours per day
Effective August 8, 2022 |
| Kelly Sullivan
Mt. Zion | Position - Assistant Vocal Music Director
Effective August 8, 2022 |
Seconded: Kristi Niles. Roll Call: Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, and Matt Beavers, yea. Motion carried 7-0. (See Book of Attachments.)
F.O.I.A. REQUEST/RESPONSE
The documented list of F.O.I.A. requests received and responses sent by the District between February 2022 and August 2022 was presented to the Board for informational purposes only.
GENERAL DISCUSSION
There were no items for general discussion.
NEXT REGULAR MEETING
President Sams announced Tuesday, September 20, 2022, 6:30 p. m. as the next regular meeting of the Board of Education, to be held at the Mt. Zion C.U.S.D. #3 District Office, 1595 W. Main St., Mt. Zion, IL 62549.
ADJOURNMENT
Nathan Brock introduced a motion to adjourn the Board of Education Meeting at 8:07 p.m. Seconded: Matt Beavers. Roll Call: Kent Newton, Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, Matt Beavers, and Kyle Janvrin, yea. Motion carried 7-0. (See Book of Attachments.)
https://www.mtzschools.org/site/handlers/filedownload.ashx?moduleinstanceid=4751&dataid=6281&FileName=IV%20-%20Regular%20Minutes%20of%20080922.pdf
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