Macon Reporter

Maroa Public Library District Board met Oct 17.

Here are the minutes provided by the board:

1. Call to Order: Meeting was called to order by Angela Foulke at 6:32PM.

2. Roll Call: Trustees present were Angela Foulke, Tony Norton, Audra Newton, Amber Scott, Lindsey Hanes, and Cindra Manint. Trustees absent: Mason Ricketts. Staff present: Sara Gentle

3. Board President Remarks: Angela Foulke welcomed attendees and announced that she will not make November’s meeting. Lindsey Hanes commented that she may also not be able to attend.

4. Recognition of Visitors, Delegations, etc: No visitors present.

5. Public Comment Period: No comments.

Consent Agenda for September 19, 2022: Sara Gentle asked trustees to refer to the minutes from the September 19th meeting for a summary of the items listed below. September 19, 2022 consent packets were also provided.

6. August 15, 2022 Meeting Minutes

7. August 2022 Director’s Report & October 2022 Calendar

8. Accountant & Treasurer’s Reports for June/July/August 2022

9. List of Paid Bills for August 2022

Consent Agenda for October 17, 2022

10. September 19, 2022 Meeting Minutes: Highlights included completion of FY’ 21-22 outdoor projects, MYHB procedure changes, discontinuation of Amazon bank account, updated Library Technology Plan, and Special Reserve proposed plan.

11. September 2022 Director’s Report & November 2022 Calendar:

a. FY’22-23 numbers continue to exceed the past few years.

b. Sara will be looking into having the sidewalks leveled in the back and front.

c. New programming is in the works, including Code Club and a spring senior handyman seminar.

d. Tony will get with Sara later this week in regards to tree trimming.

12. Accountant & Treasurer’s Reports for September 2022

a. All FY’21-22 project bills have been submitted and paid for. The Library is on plan for the current fiscal year.

13. List of Paid Bills for September 2022

Committee Reports: No reports.

14. Personnel

15. Material Selection & Circulation

16. Building & Grounds

17. Finance Policy

18. Financial Development

New Business

19. Annual Financial Report: This report is compiled by the accountants and requires a 3/5 vote.

20. Long Range Plan Review: Sara plans to reach out to the school to have students submit ideas for a new play/shade structure.

Old Business

21. Tax Levy Ordinance (Sept ’22): This was presented in September and is the final step of the tax levy process.

22. MYHB Annual Contract (Sept ’22): Requested to increase monthly fee for accounting services from $600 to $650.

23. Amazon Credit Card (Sept ’22): Amazon Business Card by American Express proposed by Sara Gentle as a replacement to the Synchrony Bank credit line.

24. Technology Plan Review (Sept ’22): The new plan will cover 2022 through 2024.

25. Internet Safety Plan Review (Sept ’22): Policy reviewed with no suggestions for changes.

Approvals

26. Approval, Trustee Appointment: Audra Newton proposed to appoint Cindra Manint to the vacant trustee position. Amber Scott seconded the motion.

27. Approval, Consent Agendas: Amber Scott motioned to approve the August 15, 2022 meeting minutes and the September 19, 2022 meeting minutes. The motion was seconded by Tony Norton.

28. Approval, Tax Levy Ordinance: Audra Newton made a motion to approve Tax Levy Ordinance No. 2022-03. The motion was seconded by Lindsey Hanes.

29. Approval, MYHB Annual Contract: Amber Scott motioned to approve the FY’22-23 annual contract with McGuire, Yuhas, Huffman, & Buckley, P.C. Lindsey Hanes seconded the motion.

30. Approval, Special Reserve Transfer & Ordinance: Audra Newton motioned to transfer $25,000 out of the Special Reserve into the Corporate Account, transfer $30,000 into the Special Reserve account from Corporate for the next fiscal year, and approve Special Reserve Ordinance No. 2022-04, with an accumulation limit of $40,000. Seconded by Tony Norton.

31. Approval, Amazon Credit Card: Tony Norton motioned to replace the Synchrony Bank credit line with an Amazon American Express Business Card for Amazon charges. Cindra Manint seconded the motion.

32. Approval, Technology Plan: Audra Newton motioned to approve the revised Technology Plan, Revision 01. Amber Scott seconded the motion.

33. Approval, Annual Financial Report: Audra Newton proposed to approve the Annual Financial Report for the FY’21-22. Tony Norton seconded the motion.

34. November 21, 2022, 6:30pm Meeting Agenda Suggestions

a. Staff Wages / Bonuses: Staff reviews were completed and given to Angela Foulke in October.

b. Per Capita Grant Requirements: The Illinois State Library is requiring a complete review of the “Serving Our Public 4.0 Standards for Illlinois Public Libraries.”

c. 3D Printer Usage Policy: This needs to be in place before the Library offers its patrons personal use of the 3D printer.

d. Revised FY 22-23 Working Budget: Now that we are a few months into the new fiscal year, Sara would like to make sure all funds are properly allocated and being used responsibly.

e. IMRF: The actuarial study was completed and is in line with the Tax Levy Ordinance No. 2022-03. Next step is to gather more information on the cost/benefits for employees. If the Library were to start IMRF in the next few months, the suggestion by the Phil Lenzini was to pay IMRF using Insurance & Liability funds as a loan that IMRF levied funds would later repay.

35. Adjournment: Meeting adjourned at 7:07pm

https://www.maroa.lib.il.us/_files/ugd/58f608_5169bd98623b40d6ac9cf06a13221c64.pdf