Macon Reporter

Village of Warrensburg Village Board met March 20.

Here are the minutes provided by the board:

CALL TO ORDER: Mayor Pro-tem Oakley called the meeting to order at the Warrensburg Village Hall on Monday, March 20, 2023 at 5:30 p.m., reminding everyone the meeting was being recorded.

THE PLEDGE OF ALLEGIANCE was recited.

ROLL CALL: Present: Trustee Fisher, Trustee Hackl, Trustee Hood, Trustee Netherton & Trustee Oakley. Also present were Chief Wheeler, Atty Jankowicz, DPW Allen & VAC Hundley. Absent were Mayor Riley & Trustee Freeman.

MAYOR’S COMMENTS: Nothing.

PUBLIC COMMENTS:

NEW BUSINESS: Nothing.

ENGINEER: Stephanie Brown with Chastain & Associates was in attendance. She presented a report from Chastain & Associates on the bids which have been received by IDOT for the SRTS construction project. The only bid for the work was from Kinney Contractors in the amount of $166,604.20. The board needs to decide if it wants to accept the bid and direct IDOT to award the contract to Kinney Contractors. Their bid plus construction contingencies plus construction observation is estimated to be $228,265.00 and the grant funds available to the Village is $235,142.00. A motion was made by Trustee Hood, seconded by Trustee Netherton to direct IDOT to accept the bid from Kinney Contractors. Trustee Hood asked about the time frame for the project. Trustee Hood also asked about the cost for construction observation and Stephanie thought that was set by IDOT based on the timetable. She will ask Matt Foster to provide a more definite timetable. Trustee Oakley confirmed with Stephanie that based on the numbers presented and barring anything unforeseen, the Village should not be out any additional funds; everything should be covered under the grant. That is correct. She also let the board know how the grant would be administered in that the contractors bills would be submitted to IDOT (not the Village) but the observation costs will be submitted to the Village. The Village will have to issue a check and once the check has cleared the bank, submit a copy of the cancelled check to IDOT for reimbursement. It will be a longer process. Roll call vote: Yes – Trustees Oakley, Hood, Netherton, Fisher & Hackl. No – None. Motion carried.

The Village also needs to decide who from Warrensburg will be the employee in responsible charge to approve pay estimates and change orders for this project. It should be DPW Allen.

The MFT close-out report was also presented to the Village for signature. Chastain had brought a couple of changes which needed to be made when they did the close-out/audit of the MFT funds. One was an error on an invoice which was charged to MFT and should have been SRTS. The other was a miscalculation by Macon Co Highway Department for 2 loads of rock salt. Macon Co has sent 2 corrected invoices so that they report could be documented and completed for IDOT but funds have not been reimbursed to the Village as of today.

Milano & Grunloh also sent a copy of the Public Hearing notice for the meeting on April 3, 2023 at 5:15 pm. It will appear in the Decatur Tribune on March 22, 2023. A copy has also been placed in the message board out front and posted on the Village website.

REVIEW/APPROVAL OF MINUTES: A couple corrections need to be made to the minutes as they were sent on Friday and printed for tonight. VAC Hundley explained where those were on page 3 and is a correction in the wording of the franchise agreement discussed at the meeting. It should be State of Illinois state issued authorization. A motion was made by Trustee Hood, seconded by Trustee Netherton to approve the minutes of the March 6, 2023 regular meeting as corrected. Motion carried.

VILLAGE ADMINISTRATIVE CLERK: Trustee Fisher moved and Trustee Hood seconded to approve the Balance Sheet, pay the bills and make the appropriate transfers for March 20, 2023. There will need to be a transfer of IL Funds to General and PPF. There will also be the monthly transfers from Water Funds and after those are made, a couple of accounts will have transfers made to the corresponding IL Funds account. If there are any questions regarding the Accounts Payable, she’ll be glad to address them. Trustee Hackl asked where the IL Funds accounts are invested and if the Village should be concerned with the current banking situation. Trustee Oakley mentioned their investment strategy is addressed on their website and can be reviewed by anyone at any time. Roll call vote: Yes – Trustees Netherton, Hood, Fisher, Hackl & Oakley. No - none. Motion carried.

VAC Hundley mentioned she had received the Right-of-Way application back from MetroComm along with an email stating they did not have to pay the $50.00 fee. It had been forwarded to Atty Jankowicz. Mayor Pro-tem mentioned it would probably cost more in attorney fees than it is worth (Atty Jankowicz said it would be money well spent!!).

Mr. Hawkins asked if that was the work that was being done in front of his residence. He also mentioned where they are putting it is directly above the water lines.

FINANCE: Trustee Oakley stated the closed session on the agenda will be held over until the next meeting. In everyone’s packet should be the budget summary sheet, the report showing the FY23 budget and the proposed FY24 budget and the individual sheet showing the YTD expenses for each committee member’s area. Please review these prior to the next meeting and bring any questions or changes to Trustee Oakley. We would like to adopt the new budget at the next meeting or at least have a solid discussion so it can be approved by April 17.

BUILDING: Trustee Netherton updated the board on the 5 properties that had been looked at by the building inspector and letters had been sent to those homeowners. There is one yet to be addressed.

Trustee Netherton has not heard anything from Jeff Hollon of Hollon Signs about designing “Welcome to Warrensburg” signs.

POLICE: Trustee Fisher reported there was 1 bid received for the 2010 Chevy Tahoe. It was from the Hoopeston Police Department and they were offering $15,100.00. Trustee Fisher moved and Trustee Hackl seconded to accept the bid from Hoopeston to purchase the vehicle with the K-9 and emergency equipment. Roll call vote: Yes – Trustees Netherton, Fisher, Hackl, Oakley & Hood. No – none. Atty Jankowicz reminded there was a prepared Bill of Sale attached to the Ordinance for the Sale of Surplus Property, which will need to be completed along with the title. Chief Wheeler will reach out to them to arrange for payment and delivery.

Chief Wheeler didn’t have anything.

SEWER: Trustee Hackl had nothing.

STREETS: Trustee Hood didn’t have anything.

WATER: Trustee Freeman was absent.

PUBLIC WORKS: DPW Allen stated they are still doing the locates for the Metro Communications fiber installation. Trustee Oakley asked if the Village had to pay for the locates. DPW Allen stated he thought it was an annual fee but VAC Hundley stated we were assessed a fee per locate.

DPW Allen had given to the board a quote from SET Environmental for removal of the 1 large Hydrogen Chloride cylinder. He felt the board could go ahead an approve it because he had not been able to get another quote. Since it’s not an emergency, it will have to be included on the agenda and presented at the next meeting.

VILLAGE ATTORNEY: Atty Jankowicz didn’t have anything.

OTHER AND/OR OLD BUSINESS:

Trustee Hackl moved and Trustee Netherton seconded to adjourn. Motion carried.

The meeting adjourned at 6:10 p.m.

The next meeting will be on Monday, April 3, 2023.

https://warrensburgil.com/meeting-info/