Macon Reporter

Barclay Public Library District Board of Trustees met March 20.

Here are the minutes provided by the board:

President Jean Munson called the meeting to order at 7:02pm

ROLL CALL: Laura Phillips, Maria Dent, Pam McMillen, Jean Munson, Gary Horvath (Guest), Michelle Sawicki (Director)

There were no remarks from the public.

BILLS/GRANTS: Michelle explained that there were two Frontier bills on different dates. There will not be a bill in March. Motion to approve payment of the bills made by Laura P. and seconded by Maria D., all ayes.

TREASURER’S REPORT: The board reviewed the report, and it was filed for audit.

SECRETARY’S MINUTES: Motion made by Laura P. to approve the minutes with an amendment for Kay’s signature on the 2/21/2023 minutes at the next meeting, 4/16/2023. Seconded by Pam M., all ayes.

LIBRARIAN’S REPORT:

1. NatureScape has started lawn care at the library.

2. Quote has been received by Secret Lawn Maintenance to trim, mulch and weed.

3. Johnson Controls has installed a panic button at the circulation desk.

4. Jack Albert Plumbing fixed the water fountain.

5. The Oculus Meta Quest 2 Virtual Reality is being used by teens at the library.

6. Locks were changed on the first automatic door and the meeting room from the vestibule. This will make the meeting room entry more secure with less accidental alarm breeches.

7. The library has purchased 3 Roku sticks to provide patrons streaming services.

Community:

1. Table hosted at the elementary school on 3/7/2023 for family reading night. 160 prizes were given out and 20 info packets.

2. The library hosted the Lions Club officer’s meeting on 3/9/2023. Michelle continues as the 2nd VP.

3. Harristown storytime attendance has increased to 7 participants at the last program.

Finance:

1. Our Accountant has agreed to create our treasurer’s reports starting in May. 2. Michelle is getting quotes for cabinets.

Friends:

1. The library requested funds from the Friends Group to buy a LifeVac anti-choking device. The library now has both a child and adult size device. Staff has practiced and watched training online.

Legalities:

1. Governor Pritzker signed SB208 into law. This requires that paid leave should accrue for all employees at the rate of one hour for every 40 hrs, worked. Library policy will need to be updated before 2024 unless the library is deemed exempt.

2. According to the Decennial Committee on Local Government Efficiency Act, the board must form a committee to study local efficiencies and meet for the first time no later than June 10, 2023. The report deadline is 18 months after the first meeting and filed with the county clerk. The membership must include the elected or appointed members of the governing board, any chief executive officer and “other” officer of the local government. The committee must include 2 residents within the territory served by the local government and are appointed by the chair.

Training:

1. Several training/webinars were attended by staff/administration.

Upcoming Programs:

1. Michelle S. discussed upcoming programs for Spring.

BUSINESS:

February Financial Report (review): Copier maintenance cost increase so will need to possibly increase fees for patrons using the copier. Color copies at other libraries is .50 per copy. Suggested to offer sponsorship packages for large copying for community events.

Economic Interest Statements: Laura to work with Michelle to complete and Michelle S. to contact Kay M. to complete.

Decenniel Committee (Discuss): Discussion: Michelle S. shared a sample report she obtained. Jean M. said perhaps the committee could also use the most recent strategic planning report. Community members were suggested to possibly be past board members or employees. Jean M. would like to have the 1st meeting by June 10th and would like to have the committee put together prior to the May meeting. We will need to put a notice on the website to make people aware. It was suggested to have the first meeting prior to the May 15th meeting at 6pm. Suggested to have the second meeting possible in August. Michelle S. reported that there is no guidance for this committee from state agencies.

BUSINESS CONT.

Supplemental Lawn Service Company (Approval): Laura P. made a motion to approve the quote from the company, Pam M. seconded the motion. Roll Call 4-0.

Mailbox: Laura P. made a motion to approve a mailbox/post, materials and installations costs of $300 or less as presented. Seconded by Maria D. Roll Call 4-0.

Update Employee handbook (Approval): Maria D. motioned to approve handbook updates as amended. Laura P. seconded the motion. Roll Call 4-0.

Person of the month is Eric and Karen Finger for helping with the Valen”slime” Party.

DATES TO REMEMBER:

Monday, April 17th, 2023 – next board meeting.

Meeting adjourned, 8:32pm.

https://barclaypubliclibrary.files.wordpress.com/2023/05/minutes-march-2023.pdf