Village of Lovington Board of Trustees met Oct. 9.
Here are the minutes provided by the board:
Call to order: President Dennis Garmon called the meeting to order at 6:00 p.m.
Pledge of Allegiance: Garmon led the pledge of Allegiance.
Roll Call found the following trustees to be present: Brittany Bates, April Daily, Keith Stanberry and Todd Hale. Also present was President Dennis Garmon and Depute Clerk Donyell Morgan in Clerk Alma Fairs absence. Mike Young, arrived late at 6:20
Guests: Kenny Crossman, Attorney from Arthur is here to let everyone know a little about himself. He would love to be our Attorney, but he can’t make it to every meeting. He does not charge per hour, after the first year he will know about how much to charge a year, somewhere between $5,000-$6,000 yearly. Cell phone number 217-620-6720
Invoices and Minutes action of Village Clerk
1. Discussion and action on the September 2023 invoices
A Motion was made by Daily and seconded by Stanberry to accept the September 2023 invoices as presented.
YEA: Bates, Daily, Stanberry, Hale
No: None
MOTION CARRIED
2. Discussion and action on September 11, 2023, Regular Meeting minutes A Motion was made by Daily seconded by Hale to approve the September 11, 2023, Regular Meeting minutes as presented.
YEA: Hale, Daily, Stanberry, Bates
No: None
MOTION CARRIED
3. Discussion and action on September 18, 2023, Special Board Meeting minutes A Motion was made by Daily seconded by Bates to approve the September 18, 2023, Special Board Meeting minutes as presented.
YEA: Daily, Stanberry, Hale, Bates
No: None
MOTION CARRIED
4. Discussion and action on Motor Fuel Compliance Review from January 2022 through December 2022
NO Action is needed
Young arrived at 6:20 pm
Treasurer’s Report
1. Discussion and action September 2023 treasurer’s report
A Motion was made by Daily seconded by Young accept September 2023 treasurer’s report. YEA: Hale, Bates, Stanberry, Daily, Young
No: None
MOTION CARRIED
Old Business: Discussion and Action on Ordinance 2023-03, An Ordinance Amending Chapter 16 (Garbage) of the Revised Code of Ordinances
A Motion was made by Daily seconded by Stanberry to approve Ordinance 2023-03 as presented.
YEA: Bates, Stanberry, Daily, Young, Hale
No: None
MOTION CARRIED
Regarding the date to review the newly revised code of ordinances a special meeting has been set for October 16 at 6:00-8:00 pm
New Business:
New Legal Counsil
A Motion was made by Daily seconded by Bates to accept Kenny Crossman as our new attorney.
YEA: Stanberry, Daily, Young, Hale, Bates
No: None
MOTION CARRIED
Field trip to Tom Conn Park to look over area for new gazebo.
Discussion of increasing the size of the gazebo by 2’ at the end and front.
Department Reports
Water & Sewer Report – Todd Hale
1. Report and action if needed.
Reported on items provided by Jeremy Doggett.
A Motion was made by Daily seconded by Bates to approve the rent from Vermeer according to the quote of $6,000 per month.
YEA: Daily, Young, Hale, Bates, Stanberry
No: None
MOTION CARRIED
A Motion was made by Daily seconded by Young to approve that if Jeremy needs any parts for the wells to be cleaned, he can go through Hale and Garmon for approval. Using money from American Rescue Plan Act money.
YEA: Young, Hale, Bates, Stanberry, Daily
No: None
MOTION CARRIED
Park and Special Projects – Brittany Bates
1. Report and action if needed, needs board approval to cover extra cost of making gazebo two feet bigger. A Motion was made by Young seconded by Hale to approve making the gazebo two feet bigger and use any extra money from the Timm Foundation money we received.
YEA: Daily, Young, Hale, Bates, Stanberry
No: None
MOTION CARRIED
2. Trick or treating will be Oct. 27 3:30-5:30 for Business, Judging will be held at 6 pm at the Fire House, Residential will be 6-9 pm
3. November 25, Hometown Love will be hosting “Christmas In The Park”
4. Discussion on a shed for storing items was mentioned.
Police – Dennis Garmon
1. Report and action if needed.
Garmon reported on police report.
Streets and Alleys – Mike Young
1. Report and action if needed.
Backhoe needs to be repaired and streets to be painted this month.
Buildings and Grounds – April Daily
1. Report and action if needed.
The hitching rack – Arthur told her that it cost them $22,000 a year to clean up the horse manure and get rid of it. Need to talk to Arthur again to ask where they get rid of the manure. It was suggested to talk to the Amishman that came to the board requesting the hitching rack. Bates recommended at least one by the park at the west end of the parking lot. Garmon suggested behind the old lumber yard were Lester Mechling. Also, if a business has an LLC we cannot refuse to renew the liquor license.
Sidewalks and trees are done for this year.
Insurance – Keith Stanberry
1. Report and action if needed.
A Motion was made by Daily seconded by Hale to pay the ILM insurance bill in full.
YEA: Young, Hale, Bates, Stanberry, Daily
No: None
MOTION CARRIED
All of the equipment for projecting screens from a computer has come in and he plans to have it all installed by next month. This was all for a cost of around $900.
Daily brought up the idea of a trailer for around $3,000 if it would be used.
Also discussed picking up leaves that residence have on the side of the curb.
Presidents Report – Dennis Garmon
1. Report and action if needed.
Needs to find someone for the board to replace the empty seat.
Daily also brought up regarding the houses that we have lean on. Garmon will let Kenny Crossman know and Daily will talk to our former attorney about it.
Adjournment
A Motion was made by Young and seconded Bates to adjourn at 7:56 p.m.
YEA: all agreed:
No: None
MOTION CARRIED
https://gwa2ab.a2cdn1.secureserver.net/wp-content/uploads/2023/11/10092023-agenda-mtg.pdf
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