Village of Lovington Board of Trustees met Nov. 13.
Here are the minutes provided by the board:
Call to order: President Dennis Garmon called the meeting to order at 6:00 p.m.
Pledge of Allegiance: Garmon led the pledge of Allegiance.
Roll Call found the following trustees to be present: Mike Young, Brittany Bates, April Daily, Keith Stanberry and Todd Hale. Also present was President Dennis Garmon and Clerk Alma Fair.
Guests: Carolyn Casteel, Rob Kidd, Renee Kidd & Dave Schaab from WM.
1. Carolyn Casteel would like to have the pasture lease put in her family name.
A Motion was made by Young and seconded by Daily to change the Pasture Lease name to Carolyn Casteel and Rob & Renee Kidd.
YEA: Young, Bates, Daily, Stanberry, Hale
No: None
MOTION CARRIED
Fair will retype the Pasture Lease to get them updated.
2. Dave Schaab from Waste Management – presented the pamphlet that will be mailed to all Village residents this week and carts will be delivered the week of 11/27/23. Service will begin on 12/7/23.
Minutes and action of Village Clerk
1. Discussion and action on the October 2023 invoices
A Motion was made by Daily and seconded by Bates to accept the October 2023 invoices as presented. YEA: Bates, Daily, Stanberry, Hale, Young
No: None
MOTION CARRIED
2. Discussion and action on October 09, 2023, Regular Meeting minutes A Motion was made by Young seconded by Hale to approve the October 09, 2023, Regular Meeting minutes as presented.
YEA: Daily, Stanberry, Hale, Young, Bates
No: None
MOTION CARRIED
3. Discussion and action on October 16, 2023, Special Board Meeting minutes A Motion was made by Daily seconded by Stanberry to approve the October 16, 2023; Special Board Meeting minutes as presented.
YEA: Stanberry, Hale, Young, Bates, Daily
No: None
MOTION CARRIED
Treasurer’s Report
1. Discussion and action October 2023 treasurer’s report
A Motion was made by Daily seconded by Young to accept October 2023 treasurer’s report.
YEA: Hale, Bates, Stanberry, Daily, Young
No: None
MOTION CARRIED
Old Business:
New ordinance book update from Clerk Fair – Fair spoke with Frank H regarding changes to ordinance book. We can have an ordinance written to get a tax for electric & gas. It was agreed to have Frank H prepare the ordinance. Fair needs to check the price of water with our current amounts. He has made changes to the rest of the items we found to be changed.
New Business:
Discussion and Action on 2023 Christmas Bonus
A Motion was made by Bates seconded by Hale to provide the 2023 employee Christmas Bonus as follows: full-time employees $230 and 3 part-time employees $120.
YEA: Bates, Stanberry, Daily, Young, Hale
No: None
MOTION CARRIED
Discussion and Action on Breakfast with Santa Request
Moved to Park and Special Projects report for action.
Adopting the Moultrie County Multi-Hazard Mitigation Plan
A Motion was made by Daily seconded by Bates to accept Resolution 2023-03 Moultrie County Multi Hazard Mitigation Plan as presented.
YEA: Stanberry, Daily, Young, Hale, Bates
No: None
MOTION CARRIED
Introduce Annual tax levy ordinance.
A Motion was made by Daily seconded by Stanberry to accept Ordinance 2023-04 Annual Tax Levy as presented.
YEA: Daily, Young, Hale, Bates, Stanberry
No: None
MOTION CARRIED
Closed Session
5 ILCS 120/2 Sec. 2 (c) (3) Selection of person to fill a public office vacancy.
A Motion was made by Young seconded by Daily to go into closed session for the purpose of selection of person to fill a public vacancy at 7:04 pm.
YEA: Young, Hale, Bates, Stanberry, Daily
No: None
MOTION CARRIED
Return to open session
A Motion was made by Young seconded by Hale to return to open session at 7:11 pm
YEA: Hale, Bates, Stanberry, Daily, Young
No: None
MOTION CARRIED
President Garmon proceeded to appoint Stanberry as police trustee and appoint Andrea Wardrip to fill the empty trustee position on the board.
Department Reports
Water & Sewer Report – Todd Hale
1. Report and action if needed
Well #9 will be online tomorrow. Starting on well #7, also another blower in the sewer plant had to be rebuilt.
Park and Special Projects – Brittany Bates
1. Report and action if needed
A Motion was made by Bates seconded by Hale to provide the park board with $500 for breakfast with Santa.
YEA: Bates, Stanberry, Daily, Young, Hale
No: None
MOTION CARRIED
Breakfast with Santa will be December 16th from 9-11. She isn’t sure of the location just yet. There was some discussion regarding the placement of the gazebo in the park. She will contact the company building the gazebo to see when it will be completed.
Bates spoke to the Schools Superintendent regarding the property of the old high school. This would be a great location for a community building.
A grant is coming up in March and Judy Uphoff is going to write it for us.
Police – Dennis Garmon
1. Report and action if needed
Garmon reported on police report. First response bags are needed for the police cars.
Streets and Alleys – Mike Young
1. Report and action if needed
Chris has been busy with the water meter checking. He will have Chris start getting equipment ready for winter.
Buildings and Grounds – April Daily
1. Report and action if needed
Donyell talked to her about closing in her area to stop people from walking into her office. They are getting bids for the work. The tire snowmen have been returned. The hitching rack was discussed again. The brick sidewalk between Jones and Dyer on Washington needs to be replaced.
Insurance – Keith Stanberry
1. Report and action if needed
Time clock can be purchased on Amazon for $130 each. We will provide a memo to each employee regarding the placement of the time clocks.
Presidents Report – Dennis Garmon
1. Report and action if needed
Garmon read a letter from Tom Gordon regarding stray cats in his back yard which he steps in their messes. There was no response to help.
Adjournment
A Motion was made by Hale to adjourn at 8:47 p.m.
YEA: all agreed
No: None
MOTION CARRIED
https://gwa2ab.a2cdn1.secureserver.net/wp-content/uploads/2023/12/11132023-agenda-mtg.pdf
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