Macon Reporter

Mt Zion Community Unit School District 3 Board met June 17.

Here are the minutes provided by the board:

CALL TO ORDER President Jeffrey Sams called the meeting to order at 6:30 p.m.

ROLL CALLBoard members present were: Jeffrey Sams, Nathan Brock, Michelle Shumaker, Kyle Janvrin and Kristi Niles.

ADMINISTRATION PRESENT Administration present consisted of: Dr. Travis R. Roundcount, Superintendent of Schools; Brian Rhoades, Associate Superintendent; Julie Marquardt, Mt. Zion Jr. High School Principal; Randy Thacker, Mt. Zion Intermediate School Principal; Billy Rockey, Curriculum and Technology Director; and Renea Smith, Special Education Administrator.

PLEDGE OF ALLEGIANCE The Pledge of Allegiance was cited by those present and led by Jeffrey Sams.

REGULAR MEETING MINUTES Nathan Brock introduced a motion to approve the Regular and Executive Meeting minutes of May 20, 2024. Seconded: Michelle Shumaker. Roll Call: Nathan Brock, Michelle Shumaker, Kyle Janvrin, Kristi Niles, and Jeffrey Sams yea. Motion carried: 5-0. (See Book of Attachments.)

VISITOR COMMUNICATIONS

1. Rachel Gould spoke about the 2024 yearbook and special education.

2. Blake Faith spoke about naming the softball fields after Coach Greg Blakey.

3. Kirk Sarff spoke about naming the softball field.

• Regan Deering arrived during Visitor Communications

STAFF COMMUNICATIONS

1. Amy Ensign spoke about Kids Heart Challenge and that all three schools raised $68,000

2. Brian Rhoades gave a facilities update regarding: Solar Project; Grade Gym Floor; Science Lab Project; Scoreboards; HS HVAC in office space; Fire curtain replacement; Shade canopy at Grade; MZG & INT AC; and INT Carpet

3. Kyle Janvrin added a comment about Coach Greg Blakey and supported his name being added to the softball field.

STAFF AND FACULTY HANDBOOK

Nathan Brock presented a motion that the attached District-wide 2024-2025 Educational Support Staff and Faculty Handbooks be approved as revised. Seconded: Kristi Niles. Roll Call: Michelle Shumaker, Regan Deering, Kyle Janvrin, Kristi Niles, Jeffrey Sams, and Nathan Brock, yea. Motion carried 6-0. (See Book of Attachments.)

RANDOM DRUG TESTING PROCEDURES FOR HIGH SCHOOL EXTRA CURRICULARS

Kyle Janvrin presented a motion that the attached drug testing procedures be approved as revised. Seconded: Regan Deering. Roll Call: Regan Deering, Kyle Janvrin, Kristi Niles, Jeffrey Sams, Nathan Brock, and Michelle Shumaker, yea. Motion carried 6-0. (See Book of Attachments.)

POLICY UPDATES

Kristi Niles presented a motion to suspend the need for a second reading and approve the policies as presented. Seconded: Nathan Brock. Roll Call: Kyle Janvrin, Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, and Regan Deering, yea. Motion carried 6-0. (See Book of Attachments.)

FUND WARRANTS

Regan Deering presented a motion to approve payment of the enclosed list of Fund Warrants, Quick Pays, and Athletic Imprest. Seconded: Kristi Niles. Roll Call: Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, Regan Deering, and Kyle Janvrin, yea. Motion carried 6-0. (See Book of Attachments.)

FINANCIAL TREASURER’S REPORTS -

Regan Deering introduced a motion that the presented Financial Treasurer’s Reports be accepted and filed for audit. Seconded: Michelle Shumaker. Roll Call: Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, Regan Deering, and Kyle Janvrin yea. Motion carried 6-0. (See Book of Attachments.)

FY 2025 DAIRY BID AWARD

Kristi Niles introduced a motion to receive the following bid for Dairy Products and award the bid to Prairie Farms Dairy, Inc. for the FY 2025. Seconded: Nathan Brock. Roll Call: Jeffrey Sams, Nathan Brock, Michelle Shumaker, Regan Deering, Kyle Janvrin, and Kristi Niles, yea. Motion carried 6-0. (See Book of Attachments.)

PROPERTY, GENERAL LIABILITY, CYBER LIABILITY, AUTO, CRIME, UMBRELLA, BOILER AND MACHINERY, INLAND MARINE, SCHOOL BOARD LEGAL LIABILITY, AND WORKERS COMPENSATION AWARD

Nathan Brock presented a motion to award the District’s coverage to ICRMT (Church Insurance Agency) for the package of Property with Boiler and Machinery, General Liability, Auto, Crime, Umbrella, Inland Marine, Cyber Liability and School Board Legal Liability; StarStone Ins. For the Worker’s Compensation. Seconded: Regan Deering. Roll Call: Nathan Brock, Michelle Shumaker, Regan Deering, Kyle Janvrin, Kristi Niles, and Jeffrey Sams, yea. Motion carried 6-0. (See Book of Attachments.)

EXECUTIVE SESSION

Kristi Niles introduced a motion to go into Executive Session at 7:37 p.m. for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of an employee or office of the public body. Seconded: Kyle Janvrin. Roll Call: Michelle Shumaker, Regan Deering, Kyle Janvrin, Kristi Niles, Jeffrey Sams, and Nathan Brock, yea. Motion carried 6-0. (See Book of Attachments.)

RETURN TO OPEN SESSION

Regan Deering presented a motion to return the meeting to order at 8:21 p.m. Seconded: Michelle Shumaker. Roll Call: Regan Deering, Kyle Janvrin, Kristi Niles, Jeffrey Sams, Nathan Brock, and Michelle Shumaker, yea. Motion carried 6-0. (See Book of Attachments.)

PERSONNEL: AS PRESENTED

Nathan Brock presented a motion to approve the following personnel-related items as outlined below, pending a drug test and background check for new employees. Seconded: Michelle Shumaker. Roll Call: Kyle Janvrin, Kristi Niles, Jeffrey Sams, Nathn Brock, Michelle Shumaker, and Regan Deering. Yea. Motion carried 6-0. (See Book of Attachments.)

GENERAL DISCUSSION

1. Michelle Shumaker read sympathy cards from Judy Moyer and Pam Dugan.

2. Travis Roundcount commented that he was disappointed in BLDD and O’Shea in not attending. BLDD said they did not realize it was on the agenda in May and O’Shea said they would come but didn’t. It will be requested that they spend a day in the High School to show labs and answer questions.

3. There was also discussion on facility improvements

NEXT REGULAR MEETING

Jeffrey Sams announced Monday, July 15, 2024, 6:30 p. m. as the next regular meeting of the Board of Education, to be held at the Mt. Zion C.U.S.D. #3 District Office, 1595 W. Main St., Mt. Zion, IL 62549.

ADJOURNMENT

Kristi Niles introduced a motion to adjourn the Board of Education Meeting at 8:40 p.m. Seconded: Michelle Shumaker. Roll Call: Kyle Janvrin, Kristi Niles, Jeffrey Sams, Nathan Brock, Michelle Shumaker, and Regan Deering, yea. Motion carried 6-0. (See Book of Attachments.)

https://www.mtzschools.org/site/handlers/filedownload.ashx?moduleinstanceid=4751&dataid=6701&FileName=July%20Board%20Packet-WITHOUT%20Personnel.pdf