Macon Reporter

Mt Zion Community Unit School District 3 Board met Nov. 19.

Here are the minutes provided by the board:

CALL TO ORDER

President Jeffrey Sams called the meeting to order at 6:30 p.m.

ROLL CALL

Board members present were: Jeffrey Sams, Regan Deering, Michelle Shumaker, Kyle Janvrin, Kent Newton, and Kristi Niles. Nathan Brock was absent.

ADMINISTRATION PRESENT

Administration present consisted of: Dr. Travis R. Roundcount, Superintendent of Schools; Brian Rhoades, Associate Superintendent; Justin Johnson, Mt Zion High School Principal; Randy Thacker, Mt. Zion Intermediate School Principal; Gary Gruen, Mt Zion Grade School Principal; Heather Ethell, Mt Zion McGaughey Principal; Billy Rockey, Curriculum and Technology Director; and Renea Smith, Special Education Administrator.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was cited by those present and led by Kam Miller and Adalynn Thorp; both 5th graders from Mrs. Minton’s 5th grade class.

REGULAR MEETING MINUTES

Michelle Shumaker introduced a motion to approve the Regular Meeting minutes of October 22, 2024. Seconded: Kyle Janvrin. Roll Call: Michelle Shumaker, Regan Deering, Kyle Janvrin, Kent Newton, Kristi Niles, and Jeffrey Sams yea. Motion carried: 6-0. (See Book of Attachments.)

VISITOR COMMUNICATIONS

There were no visitor communications.

STAFF COMMUNICATIONS

Dr Roundcount:

• Thanked the School Board members for all they do

• Mentioned that the website now has a new look to it

• Mentioned that the March school board meeting is set during spring break. Dr Roundcount asked that the board members let him know if they would prefer to move it to the week before or the week after the break.

• The new scoreboard/video board in the high school came from $125,000 donations. • Soon there will be an ELA position and 3 teaching positions posted for the district due to retirement

• An update was given regarding the gym floor at Grade. The black lines need corrected and a new coat put on. Originally the thought was to have it done in 3 days but 7 days will be needed. Due to it taking a longer time than planned, lines may be added for students to play 4-square as well as dots placed on the floor for bowling.

• Dr Roundcount recognized Randy Thacker for earning the Abe Lincoln Region Award for outstanding Elementary Principal.

DISTRICT REPORT CARDS AND IMPROVEMENT PLANS

Kristi Niles presented a motion to approve the District and School Improvement Plans for the Mt. Zion School District as required by the Illinois State Board of Education. Seconded: Michelle Shumaker. Roll Call: Michelle Shumaker, Regan Deering, Kyle Janvrin, Kent Newton, Kristi Niles, and Jeffrey Sams, yea. Motion carried: 6-0. (See Book of Attachment.)

1ST READING: POLICY 4:150

Regan Deering presented a motion to approve the First Reading of Policy 4:150 related to Operational Services – Facility Management and Building Programs. Seconded: Michelle Shumaker. Roll Call: Regan Deering, Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, and Michelle Shumaker, yea. Motion carried: 6-0. (See Book of Attachments.)

FUND WARRANTS

Michelle Shumaker presented a motion to approve payment of the enclosed list of Fund Warrants and Quick Pays. Seconded: Kristi Niles. Roll Call: Kyle Janvrin, Kent Newton, Kristi Niles, Jeffrey Sams, Michelle Shumaker, and Regan Deering, yea. Motion carried 6-0. (See Book of Attachments.)

FINANCIAL TREASURE’S REPORT

Kristi Niles presented a motion that the attached Financial Treasure’s Report be accepted and filed for audit. Seconded: Michelle Shumaker. Roll Call: Kent Newton, Kristi Niles, Jeffrey Sams, Michelle Shumaker, Regan Deering, and Kyle Janvrin, yea. Motion carried 6-0. (See Book of Attachments.)

RISK MANAGEMENT PROGRAM

Regan Deering presented a motion to approve the Risk Management Program as a guide for the expenditures from the 2024 Tort Fund levy. Seconded: Kyle Janvrin. Roll Call: Kristi Niles, Jeffrey Sams, Michelle Shumaker, Regan Deering, Kyle Janvrin, and Kent Newton, yea. Motion carried 6-0. (See Book of Attachments.)

ESTIMATED TAX LEVY ADOPTION

Michelle Shumaker presented a motion to approve the estimated amount of property tax necessary to be levied for the calendar year 2025 as outlined in the chart on the following page. Seconded: Kristi Niles. Roll Call: Jeffrey Sams, Michelle Shumaker, Kyle Janvrin, Kent Newton, and Kristi Niles, yea. Regan Deering, Nay. Motion carried 5-1. (See Book of Attachments.)

BID AWARD FOR THE MT. ZION JH/HS SCIENCE LAB PROJECT

Kristi Niles presented a motion to authorize the administration to award the bid for the Mt. Zion Junior High/High School Science Lab Project to O’Shea as the Construction Manager for a guaranteed maximum price of $1,899,699, per the bid documents. Seconded: Kent Newton. Roll Call: Michelle Shumaker, Regan Deering, Kyle Janvrin, Kent Newton, Kristi Niles, and Jeffrey Sams, yea. Motion carried 6-0. (See Book of Attachments.)

FORENSIC AUDITOR

Regan Deering presented the motion that the firm of 20/20 Forensic Accounting be approved as the Mt. Zion School District Forensic Auditor per the attached proposal. Seconded: Michelle Shumaker. Roll Call: Michelle Shumaker, Regan Deering, Kyle Janvrin, Kent Newton, Kristi Niles, and Jeffrey Sams, yea. Motion carried 6-0. (See Book of Attachments.)

EXECUTIVE SESSION

There was no executive session.

PERSONNEL: AS PRESENTED

Kent Newton presented a motion to consider terminating Darcie Hayes, Food Service Director. Seconded: Michelle Shumaker. Roll Call: Kent Newton, Kristi Niles, Jeffrey Sams, Michelle Shumaker, Regan Deering, and Kyle Janvrin, yea. Motion carried 6-0. (See Book of Attachments)

Regan Deering presented a motion to approve the following personnel-related items as outlined below, pending a drug test and background check for new employees. Seconded: Michelle Shumaker. Roll Call: Kristi Niles, Jeffrey Sams, Michelle Shumaker, Regan Deering, Kyle Janvrin, and Kent Newton, yea. Motion carried 6-0. (See Book of Attachments.)

GERNERAL DISCUSSION

• Kent Newton spoke regarding the state report card process. Discussion took place regarding how this can be affectively monitored.

• Regan Deering relayed the monthly IASB information, including school board elections, webinars, and resources that are available to new board members.

• Kyle Janvrin asked about police escorts for sports and when it should be allowed.

• Michelle Shumaker read a thank you card from John and Melissa Larrison for flowers that were sent to the family.

NEXT REGULAR MEETING

Jeffrey Sams announced Tuesday, December 17, 2024, 6:30 p. m. as the next regular meeting of the Board of Education, to be held at the Mt. Zion, C.U.S.D. #3 District Office, 1595 W. Main St., Mt. Zion, IL 62549

ADJOURNMENT

Kristi Niles introduced a motion to adjourn the Board of Education Meeting at 7:33 p.m. Seconded: Michelle Shumaker. Roll Call: Jeffrey Sams, Michelle Shumaker, Regan Deering, Kyle Janvrin, Kent Newton, and Kristi Niles, yea. Motion carried 6-0. (See Book of Attachments.)

https://resources.finalsite.net/images/v1734446374/mtzschoolsorg/s3oezd6qj9xvhc7ujhnl/December2024BoardPacketFORWEBSITE.pdf